Accounts Receivable Specialist

1 week ago

Lanham, Maryland, United States THE WOODS HOLE GROUP INC Full time
Job Overview

Position Summary:

The Woods Hole Group Inc. is at the forefront of satellite communication services, utilizing advanced Argos and Iridium satellite systems for diverse applications, including oceanography, wildlife tracking, and agricultural monitoring. We are currently in search of a meticulous and organized Accounts Receivable Specialist to enhance our operations. This role is pivotal in managing all billing and collection processes within our business unit. The ideal candidate will possess a solid foundation in business management, outstanding communication abilities, and a strong attention to detail.

Key Responsibilities:

  • Work collaboratively with various departments such as Sales, Customer Service, Logistics, and Finance to address billing and collection challenges.
  • Establish, update, and manage client data within the ERP system, including:
    1. Onboarding new clients
    2. Overseeing contract management
    3. Issuing monthly invoices for services and equipment
    4. Maintaining accurate accounts receivable records
    5. Addressing customer inquiries regarding billing and resolving discrepancies professionally.
  • Handle collections for two distinct business units: Satellite Telemetry and Sustainable Fisheries Management:
    1. Oversee the collection process, including sending reminders and statements to clients with overdue balances.
    2. Engage with clients through various communication methods to facilitate payment.
  • Keep comprehensive records of all billing and collection activities.
  • Provide administrative assistance to the Business Unit and its departments, which includes scheduling, coordinating meetings, data entry, and other general administrative duties.

Supervisory Responsibilities:

  • This position does not include supervisory responsibilities.

Required Knowledge, Skills, and Abilities:

To excel in this role, candidates must demonstrate the ability to perform each essential duty effectively. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, barring undue hardship.

  • High School Diploma is required.
  • A degree in Business Administration or a related field is preferred.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and ERP systems.
  • Exceptional written and verbal communication skills.
  • Strong organizational capabilities.
  • Thorough understanding of billing and collection procedures.
  • Ability to work independently with minimal supervision while effectively prioritizing tasks to meet deadlines.
  • Proactive, strategic, and detail-oriented mindset with a commitment to quality and efficiency.

Physical Requirements:

  • Extended periods of sitting at a desk and working on a computer.
  • Occasional standing, walking, and bending.
  • Engagement in repetitive movements of wrists, hands, and fingers for typing and writing.
  • Ability to lift up to 15 pounds as needed.

Disclaimer: This job description may not encompass all assigned duties, responsibilities, or aspects of the role and may be modified at the sole discretion of the Employer.

Benefits:

  • Comprehensive medical, dental, and vision coverage with an 80% employer contribution.
  • 401(k) plan with up to a 6% employer match.
  • Employer-provided short-term and long-term disability and life insurance.
  • Health Savings Account (HSA), Limited Purpose Flexible Spending Account (LPFSA), Flexible Spending Account (FSA), and Dependent Care Account (DCA).
  • Generous paid time off policies.
  • Flexible work schedules available.

The Woods Hole Group Inc. is an Equal Opportunity Employer.

  • Project Accountant

    4 days ago

    Lanham, Maryland, United States W. L. Gary Company, Inc. Full time

    Job DescriptionAt W. L. Gary Company, Inc., a leading mechanical contractor in the Washington, DC area, our mission is to deliver exceptional solutions for our clients, opportunities for our partners, and support for our community. As a Project Accountant, you will play a vital role in the success and growth of our organization by providing financial support...

  • Accounting and Collections Specialist for Satellite Services

    6 days ago

    Lanham, Maryland, United States THE WOODS HOLE GROUP INC Full time

    Job SummaryThe Woods Hole Group Inc is seeking a highly organized and detail-oriented Billing and Posting Clerk to oversee and manage all aspects of billing and collections within our Satellite Telemetry business unit.Key ResponsibilitiesCollaboration and CommunicationWork closely with cross-functional teams, including Sales, Customer Service, Logistics, and...

  • Project Accountant

    2 days ago

    Lanham, Maryland, United States Talentuition, LLC Full time

    Job DescriptionAt Talentuition, LLC, we are a leading provider of innovative solutions for our clients. Our mission is to deliver exceptional results through our team of dedicated professionals. We are currently seeking a highly skilled Project Accountant to join our team of experts in the field of cost management.Key Responsibilities:Manage committed costs...

  • Financial Accounting Intern

    1 week ago

    Lanham, Maryland, United States Science Systems & Applications Full time

    Position OverviewScience Systems & Applications is seeking a dedicated Accounting Intern to provide essential support to our accounting department. This role presents an excellent opportunity for individuals looking to gain practical experience in the accounting field.Key ResponsibilitiesFinancial Reporting Assistance: Aid in the preparation and analysis of...

  • Financial Accounting Intern

    2 weeks ago

    Lanham, Maryland, United States Science Systems & Applications Full time

    Position OverviewScience Systems & Applications is seeking a dedicated Accounting Intern to assist our accounting department. This role presents an excellent opportunity for individuals looking to gain practical experience in the field of accounting. The selected candidate will be based at our headquarters and will be responsible for a variety of tasks,...

  • Financial Accounting Intern

    2 weeks ago

    Lanham, Maryland, United States Science Systems & Applications Full time

    Position OverviewScience Systems & Applications is seeking an Accounting Intern to provide essential support to our finance department. This role offers a valuable opportunity to gain hands-on experience in the accounting field. The intern will be based at our headquarters and will engage in various responsibilities, including:Financial Reporting Assistance:...

  • Insurance Sales Specialist

    1 week ago

    Lanham, Maryland, United States B & M INSURANCE GROUP INC Full time

    Job OverviewPosition: Insurance Sales SpecialistCompany: B & M INSURANCE GROUP INCRole Summary: This position focuses on providing exceptional customer service and facilitating sales of various insurance products.Key Responsibilities:Engage with clients to understand their insurance needs.Offer a range of insurance solutions including Property & Casualty,...

  • Commercial Sales Account Executive

    1 week ago

    Lanham, Maryland, United States EMCOR Government Services Full time

    About EMCOR Government Services:EMCOR Government Services is a leading provider of mechanical and electrical construction and facilities services. We specialize in delivering comprehensive solutions for maintenance, repair, and operational efficiency across various sectors.Position: Account ManagerOverview:As an Account Manager in the HVAC sector, you will...

  • Junior Customer Support Specialist

    1 week ago

    Lanham, Maryland, United States EM Management Group Full time

    Job OverviewWe are seeking a dedicated individual to join our team as a Customer Support Specialist. If you have a passion for assisting others and delivering exceptional service, EM Management Group could be the ideal workplace for you. Our representatives are recognized for their commitment to providing personalized and outstanding customer...

  • Reception and Administrative Support Specialist

    2 weeks ago

    Lanham, Maryland, United States Vesta Full time

    Position: Reception and Administrative Support SpecialistLocation: Lanham, MDJob Id: 1081# of Openings: 1Become a part of Vesta, Inc., a reputable organization committed to delivering extensive behavioral health services across Maryland.We are currently in search of a Reception and Administrative Support Specialist to enhance our Regional Office. This role...

  • Lead Patient Access Specialist

    2 weeks ago

    Lanham, Maryland, United States Children's National Hospital Full time

    Position Overview:The Lead Patient Access Specialist will report to the Patient Access Supervisor or Manager, delivering exceptional patient services and administrative assistance within ancillary operations. This role serves as a key resource for registration processes, contributing to the daily performance outcomes of the department. The Lead Specialist...

  • Procurement Specialist

    3 days ago

    Lanham, Maryland, United States Science Systems & Applications Full time

    Job DescriptionScience Systems & Applications is seeking a highly skilled and detail-oriented individual to join our procurement team as a Procurement Specialist. This role will provide support to our procurement team and is an excellent opportunity to transition into an entry-level procurement role.Key Responsibilities:Subcontract Administration:Assist in...

  • Proposal Strategy Specialist

    2 weeks ago

    Lanham-Seabrook, Maryland, United States Encore Canada Full time

    Exciting Role with Encore Canada:The Proposal Development Specialist plays a pivotal role in collaborating with sales and account management teams to design thorough RFP strategies that highlight key themes, sales approaches, and the presentation of Encore to prospective clients. Key responsibilities include orchestrating and generating proposal submissions...

  • Social Security and Medicaid Specialist

    1 week ago

    Lanham, Maryland, United States Ardmore Full time

    The Eligibility Benefits Coordinator plays a vital role in facilitating communication between the Finance department, LTSS Coordinator, and Services departments. This position is essential in ensuring that individuals for whom we act as Representative Payee maintain their eligibility for Social Security, Medicaid, and waiver services. The Coordinator will...

  • HR Information Systems Specialist

    2 weeks ago

    Lanham, Maryland, United States Ardmore Full time

    POSITION SUMMARYThe HR Information Systems Specialist will oversee the daily operations, upkeep, and management of the organization's HRIS platform and related HR software. This role is essential in ensuring the HRIS framework operates smoothly to facilitate all HR activities and collaborates with other integrated systems as necessary.KEY...

  • Proposal Development Specialist

    6 days ago

    Lanham-Seabrook, Maryland, United States Encore Canada Full time

    Job SummaryThe Proposal Development Specialist position at Encore Canada collaborates with sales managers and account teams to develop a comprehensive RFP plan that focuses on key selling points, sales strategy, and effective presentation of our company to clients. This role coordinates and produces the proposal (RFI, RFP, etc.) response while coordinating...

  • Software Quality Assurance Specialist

    6 days ago

    Lanham, Maryland, United States SkyePoint Decisions Full time

    About the RoleWe are seeking a highly skilled Software Quality Assurance Specialist to join our team at SkyePoint Decisions. As a key member of our cybersecurity team, you will play a critical role in ensuring the quality and security of our software applications.Key ResponsibilitiesConduct functional and integration testing of multiple programs in an IBM...

  • Senior Fundraising Writer

    2 weeks ago

    Lanham, Maryland, United States CDR Fundraising Group Full time

    About CDR Fundraising Group: CDR, a division of Moore, is a renowned, full-service direct response fundraising agency with over 40 years of expertise in nonprofit fundraising and advocacy. Our Team: Our dedicated staff includes account executives, analysts, creatives, production specialists, media experts, and strategy consultants who collaborate to develop...

  • Senior Audio-Visual Event Specialist

    2 weeks ago

    Lanham, Maryland, United States Encore Full time

    Job Overview Position Summary The Senior Audio-Visual Event Specialist plays a crucial role in the seamless execution of high-quality events within a hospitality setting, ensuring exceptional client satisfaction. This position is accountable to the Associate Director or Director of Project Management within the designated area. Key Responsibilities Equipment...

  • Nursing Professional Development Specialist/ Educator

    3 weeks ago

    Lanham, Maryland, United States MEDSTAR HEALTH Full time

    The Nursing Professional Development Specialist is accountable for leading professional development and clinical education of the multidisciplinary patient care associates and leaders within MedSTAR Transport. In conjunction with the Director of Nursing Education and Interprofessional Development, AVP Clinical Operations and Medical Director, leads education...