Accounts Payable Supervisor

5 days ago

Parsippany, New Jersey, United States Pacira BioSciences, Inc. Full time
About Pacira BioSciences, Inc.

Pacira BioSciences, Inc. is a leading provider of non-opioid pain management and regenerative health solutions dedicated to improving outcomes for healthcare practitioners and their patients. Our in-depth knowledge of non-opioid pain management, coupled with our passion for advancing patient care, drives our commitment to providing solutions that address unmet medical needs and improve clinical results.

Why Work with Us?

Rarely do you have an opportunity to do work that really matters. What drives us is our mission. What makes us successful are our people. At Pacira, you are part of an inclusive culture that fosters collaboration, growth, and innovative thinking - a place where you can make an impact and help change the standard of care in non-opioid pain management. Be part of our movement, let's pursue excellence together.

Job Summary:

This position is responsible for leading the full cycle of accounts payable activities, travel and expense (T&E) and 1099 processes and project management. Responsible for performing activities related to the accurate processing of authorized invoices; recording, updating and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established procedures. Position will also be responsible for implementing new systems to drive efficiencies in processes for faster and more accurate payment of vendor invoices and employee expenses.

Key Responsibilities:
  • Lead functions include:
    • Direct activities of the Accounts Payable (AP) area to ensure efficient operations
    • Oversee processing, review and sign off of invoices over a dollar threshold
    • Ensure timely payment of vendor invoices and review all payment runs
    • Liaison with business to ensure timeliness of approvals and accurate coding
    • Handle invoice discrepancies- coding, banking info, PO issues, Ariba issues with customer focus
    • Maintain accurate records and controls for compliance
    • Issue reports to business areas and review AP statistics such as volume and activity
    • Identify and implement process improvements e.g., vendor consolidation, supplier enablement, ACH processing
    • Handle escheatment and aging reports
    • Provide necessary invoices and support documentation for AP process during audit
    • Coordinate year-end communications
    • Oversee the issuance and reporting of 1099 forms
    • Perform internal audit of travel and expense (T&E) reports and report non-compliant items
    • Prepare monthly upload of P-Card file and Concur J/E into ESI general ledger
    • Review vendor additions/changes for accuracy and completeness
  • Provide leadership and expertise and become the subject matter expert for AP dept and P2P process
  • Maintain accurate financial information, files, records and control reports
  • Collaborate with business areas in the company to identify needs and lead process improvements
  • Participate in projects, such as enhancements to Ariba, Concur and P-card platforms
  • Provide backup support for AP staff
  • Research and review all applicable invoices and ensure they adhere to contract payment terms
  • Plan, establish, and document policies and procedures to support accounts payable accounting and operating functions
  • Identify process efficiencies and implement while ensuring processes and procedures are up to date and adhere to proper GAAP and SOX compliance
  • Develop, track and report key performance indicators to Management
  • Other ad hoc analysis / projects as deemed appropriate.
Supervisory Responsibilities:

Oversee accounts payable personnel and activities.

Interaction:

Work closely with all areas of the company including purchasing, accounting/finance team, customers, vendors and consultants.

Education and Experience:
  • 4+ years of relevant AP supervisory experience preferred
  • College Degree preferred
  • Accounting certificates preferred
  • Previous work in a manufacturing environment required
  • Excellent Microsoft Office skills, including intermediate to advanced Excel skills
  • Experience with Ariba and Concur platforms preferred
Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities:
  • Solid knowledge of and experience in accounting principles and preparing and implementing AP policies, systems and procedures
  • Strong analytical, negotiation, team management and team building skills
  • Excellent attention to detail
  • Organized planner and decision maker
  • General knowledge of GAAP/SOX and an understanding of internal accounting controls
  • Demonstrate high level of accuracy and effective oral and written communication skills
  • Experience working in a fast-paced environment with multi-project and multi-product manufacturing industry
  • Ability to reliably handle confidential information
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms, and stoop. Close vision and the need to focus on computer screen, use of hands, fingers and wrist to type on keyboard and manipulate mouse. Will need to lift and move boxes of paper and binders weighing up to 20 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work setting is consistent of a typical pharmaceutical office environment with offices and cubicles.

Benefits:
  • Medical, Prescription, Dental, Vision Coverage
  • Flexible Spending Account & Health Savings Account with Company match
  • Employee Assistance Program
  • Mental Health Resources
  • Disability Coverage
  • Life insurance
  • Critical Illness and Accident Insurance
  • Legal and Identity Theft Protection
  • Pet Insurance
  • Fertility and Maternity Assistance
  • 401(k) with company match
  • Flexible Time Off (FTO) and 11 paid holidays
  • Paid Parental Leave

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