Current jobs related to Administrative Coordinator - Castro Valley, California - Ruby's Place

  • Administrative Coordinator

    2 days ago

    Castro Valley, California, United States blowology dry bar Full time

    Job DescriptionWe are seeking an Office Manager to oversee all administrative duties and office procedures at Blowology Dry Bar. This role involves coordinating meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability...

  • Administrative Coordinator

    2 weeks ago

    Castro Valley, California, United States blowology dry bar Full time

    Job OverviewWe are seeking an experienced Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have a strong background in administrative duties, excellent communication skills, and the ability to implement systems and procedures.Key ResponsibilitiesMaintain a calendar of appointments and meetingsDesign an efficient...

  • Office Administrator

    4 weeks ago

    Castro Valley, California, United States blowology dry bar Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Office Manager to join our team at Blowology Dry Bar. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our office and providing exceptional support to our staff.Key ResponsibilitiesAdministrative Support: Provide administrative assistance...

  • Administrative Assistant

    2 weeks ago

    Castro Valley, California, United States BA House Cleaning Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BA House Cleaning. As a key member of our office staff, you will provide critical support to our technicians and management team, ensuring seamless operations and exceptional customer service.Key ResponsibilitiesAnswer and direct phone calls, taking...

  • Operations Administrator

    2 weeks ago

    Castro Valley, California, United States H&R Block Full time

    Key Responsibilities:As an Operations Admin, you will be responsible for supporting the day-to-day operations of our team. This includes managing tasks, coordinating with team members, and ensuring the smooth execution of our business processes.What You'll Bring to the Team:We're looking for a highly organized and detail-oriented individual who can provide...

  • Administrative Support Specialist

    1 month ago

    Castro Valley, California, United States Pro-Tech Maintenance and Repair Full time

    Job SummaryWe are seeking an experienced Administration Assistant to support our team at Pro-Tech Maintenance and Repair. The successful candidate will be responsible for performing a range of administrative tasks to drive company success.Key ResponsibilitiesReview and process invoices to ensure accuracy and complianceSubmit invoices through various online...

  • Operations Coordinator

    3 days ago

    Castro Valley, California, United States APR Consulting Full time

    Job Summary:APR Consulting is seeking an experienced Operations Coordinator to provide administrative support to the Department and Director. The ideal candidate will possess strong organizational skills, attention to detail, and excellent communication abilities.Key Responsibilities:Provide full secretarial and administrative support to the Department and...

  • School Transportation Coordinator

    2 weeks ago

    Castro Valley, California, United States Wyndy LLC Full time

    Job Title: School Transportation CoordinatorWe are seeking a highly organized and detail-oriented School Transportation Coordinator to join our team at Wyndy LLC. As a key member of our transportation department, you will be responsible for ensuring the safe and efficient transportation of students to and from school.Key Responsibilities:Oversee daily...

  • Transportation Coordinator for School Districts

    2 weeks ago

    Castro Valley, California, United States Wyndy LLC Full time

    Job Title: Transportation Coordinator for School DistrictsWyndy LLC is seeking a highly organized and detail-oriented Transportation Coordinator to join our team. As a key member of our operations team, you will be responsible for coordinating safe and efficient transportation services to schools near our location.Key Responsibilities:Oversee daily...

  • Chiropractic Clinic Coordinator

    2 weeks ago

    Castro Valley, California, United States The Joint Chiropractic Full time

    Job Title: Chiropractic Clinic CoordinatorWe are seeking a highly motivated and customer-focused Chiropractic Clinic Coordinator to join our team at The Joint Chiropractic. As a key member of our clinic staff, you will play a vital role in ensuring our patients receive exceptional care and service.Responsibilities:Greet patients with a warm and welcoming...

  • Facilities Coordinator

    2 weeks ago

    Castro Valley, California, United States WestCoast Children's Clinic Full time

    Job Title: Facilities CoordinatorWestCoast Children's Clinic is seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a key member of our facilities team, you will be responsible for maintaining and enhancing the facilities for our STAT program.Key Responsibilities:Collaborate with the Sr. Facilities Manager to design and...

  • Administrative & Studio Coordinator

    1 week ago

    Mill Valley, California, United States PERFORMING ARTS ACADEMY OF MARIN, L.L.C., THE Full time

    About UsEstablished in 2009, the Performing Arts Academy of Marin is a dynamic and supportive team environment that values creativity and collaboration. Our team of 15-20 employees is dedicated to educating youth in the performing arts and creating a successful and organized studio with a great reputation.Located in scenic Mill Valley, our two-story...

  • HR Administrative Coordinator

    3 weeks ago

    Simi Valley, California, United States PrideStaff Full time

    HR Administrative Assistant Job DescriptionWe are seeking a highly motivated and organized individual to join our HR team as an Administrative Assistant. This part-time position offers a unique opportunity to contribute to the success of our organization by supporting the HR department in various administrative tasks.Key Responsibilities:Assist with...

  • Administrative Program Coordinator

    3 days ago

    Spring Valley, California, United States FRED FINCH YOUTH & FAMILY SERVICES Full time

    About the Role:Fred Finch Youth & Family Services is a dynamic organization that provides culturally responsive services to cultivate mental and physical resilience and wellness.We are seeking an Administrative Program Specialist to manage the back office needs, allowing our clinical staff to focus on serving our population.The successful candidate will be...

  • LVN (On Call) - Behavioral Health Specialist

    7 days ago

    Castro Valley, California, United States Telecare Corporation Full time

    Job SummaryTelecare Corporation is seeking a skilled LVN (On Call) - Behavioral Health Specialist to join our team. As a key member of our nursing department, you will provide high-quality care to our members served, implementing and supervising assigned position(s) within the nursing department on their designated shift.Under general supervision, you will...

  • LVN Manager

    4 weeks ago

    Castro Valley, California, United States Telecare Corporation Full time

    Job SummaryWe are seeking a skilled LVN Manager to join our team at Redwood Place, a Mental Health Rehabilitation Center serving adults with severe mental illness and developmental disabilities. As a key member of our nursing department, you will provide leadership and supervision to our multidisciplinary team, ensuring the delivery of high-quality care and...

  • Administrative Assistant

    4 weeks ago

    Mill Valley, California, United States PERFORMING ARTS ACADEMY OF MARIN, L.L.C., THE Full time

    About UsThe Performing Arts Academy of Marin (PAAM) is a dynamic and professional organization dedicated to providing comprehensive training in theater arts and dance. Our team of 15-20 employees is passionate about educating youth in the performing arts and creating a successful and organized studio with a great reputation.Job OverviewWe are seeking a...

  • Clinical Effectiveness Consultant III, Trauma Department

    1 week ago

    Castro Valley, California, United States Sutter Health Full time

    Job SummaryThis role serves as primary support to clinical and operational leadership in monitoring and evaluating processes for outcomes management, performance improvement, patient safety, and regulatory compliance. The Clinical Effectiveness Consultant III, Trauma Department will develop and coordinate components of Sutter Health's Clinical Effectiveness...

  • LVN Manager

    4 days ago

    Castro Valley, California, United States Telecare Corporation Full time

    Job SummaryThe LVN Manager position at Telecare Corporation is a critical role in our mental health rehabilitation center. As a member of our nursing department, you will be responsible for implementing and supervising assigned positions, providing program planning development, review, and assessment of clinical and administrative activities. This role...

  • Speech Therapist for Home Health

    1 week ago

    Castro Valley, California, United States FeldCare Connects Full time

    Job OpportunityFeldCare Connects is seeking a skilled Speech Therapist to provide high-quality home healthcare services to patients of all ages.This position is for an Independent Contractor to serve patients in Castro Valley and surrounding areas.Key Benefits:Flexibility: Control your own schedule and work in your preferred coverage areas.Independence: As...

Administrative Coordinator

2 months ago

Castro Valley, California, United States Ruby's Place Full time
Position Overview

Type: Full-Time (40 hours per week)

Reports To: Facilities Manager

About Ruby's Place

Ruby's Place is a pioneering nonprofit organization dedicated to eradicating domestic violence, human trafficking, and violent crime through advocacy, hope, and connection. Our comprehensive services encompass emergency shelter, transitional housing, rental assistance, mental health support, and holistic services, all provided at no cost to our clients. We eliminate barriers to participation in our programs.

Our leadership is comprised of survivors, emphasizing reflection, innovation, and connection. We prioritize diversity and equity across all demographics, including race, gender, sexuality, and ability. We strive to create an inclusive workplace that amplifies the voices of those most affected by violence, including women, individuals with disabilities, people of color, and the LGBTQ+ community. We recognize that these perspectives are essential for breaking the cycle of violence and fostering safety, unity, and trust.

Candidate Profile

The ideal candidate is deeply committed to preventing interpersonal violence and possesses a nuanced understanding of serving diverse populations. Exceptional interpersonal skills and a talent for relationship building are essential. You believe in empowering individuals to chart their own healing journeys and are oriented towards survivor-centered services.

You thrive in dynamic environments and are comfortable working both collaboratively and independently. Your time management skills are exemplary, and you are highly organized, with a proven track record of meeting deadlines and executing plans effectively. You excel at prioritizing and following through on multiple time-sensitive projects, demonstrating flexibility, creativity, and initiative in crisis situations.

Qualifications

The following qualifications are essential for this role:

  • A minimum of 2 years of administrative experience, ideally within the nonprofit sector.
  • Strong communication skills.
  • A passion for delivering outstanding customer service.
  • Highly organized, detail-oriented, and capable of multitasking.
  • Awareness of the needs of individuals affected by interpersonal violence and a commitment to serving diverse populations.
  • Ability to lift up to 25 pounds.
  • Willingness to work in-person during standard business hours.
  • Completion of a background check.
Key Responsibilities

The Office Manager will provide essential administrative support and serve as the primary point of contact for visitors, ensuring a welcoming and positive experience.

Responsibilities include:

  1. Overseeing the main office operations, including answering phones and greeting visitors.
  2. Managing the agency's general email and directing messages appropriately.
  3. Coordinating with donors for the receipt and organization of donations.
  4. Maintaining cleanliness and organization in common areas.
  5. Managing storage and distribution of office supplies and deliveries.
  6. Communicating effectively with staff regarding office logistics.
  7. Placing orders for office supplies as needed.
  8. Overseeing the agency's phone system and office equipment.
  9. Completing timesheets in a timely manner.
  10. Participating in reflective supervision sessions.
  11. Documenting processes and procedures related to job functions.
  12. Performing additional duties as assigned.
Work Environment

This position requires full-time in-office work, with the ability to stand for extended periods and perform physical tasks. The role involves frequent interruptions, necessitating strong multitasking abilities and stress management skills.

Compensation and Benefits

The compensation for the Office Manager role ranges from $32 to $35 per hour. Benefits for full-time employees include medical, dental, and vision insurance, life insurance, generous vacation and sick leave, sabbatical opportunities, and immediate vesting in a 403(b) retirement plan with a matching contribution.

At Ruby's Place, we are dedicated to fostering workplace diversity and providing equal employment opportunities.