Operations Administration Supervisor

2 weeks ago

Concord, New Hampshire, United States Archways Full time
Job Overview

Position Summary
The Administrative Operations Director plays a pivotal role in supporting the leadership team and ensuring effective administrative management across multiple locations. This role encompasses a variety of responsibilities, primarily focused on the seamless operation of financial and human resources functions. The individual will assist in the identification of contract and grant deliverables, operationalize finance and HR policies, and perform various clerical tasks. Familiarity with family and recovery support is advantageous but not mandatory. This position reports directly to the Vice President/Chief Operating Officer.

Key Responsibilities

  • Collaborate with the finance team to facilitate bill processing, payments, and manage check and deposit transactions.
  • Assist in the preparation of monthly invoices for funding agencies.
  • Oversee financial aspects of grant applications, ensuring compliance with reporting requirements.
  • Monitor grant deliverables and restrictions, providing regular financial updates to the VP/COO.
  • Coordinate with management and staff for the approval and processing of weekly payroll.
  • Engage in special projects related to budgeting, expenditure analysis, and HR benefits for the VP/COO.
  • Provide clerical support for onboarding new employees, including managing new hire documentation and personnel files.
  • Facilitate communication between the external financial team and Archways leadership.
  • Maintain comprehensive records of agency insurance policies and contracts, both electronically and in hard copy.
  • Assist the Executive Team with calendar management, report preparation, document organization, and contract oversight.
  • Perform clerical duties including file management for personnel records, contracts, expenses, and deposits.
  • Travel to various Archways centers as required.
  • Stay informed by participating in financial and management meetings, documenting and distributing meeting minutes.
  • Work collaboratively with a multidisciplinary team to address staff needs in supporting participants.
  • Support staff in organizing community events as necessary.
  • Assist in accessing translation services when required.
  • Engage in supervision sessions with the Executive Management Team.
  • Process incoming mail in accordance with agency guidelines.
  • Manage schedules and ensure deadlines are met.
  • Monitor office supply expenditures and oversee the procurement of materials while adhering to budget constraints.
  • Supervise external service contracts for facilities maintenance.
  • Organize and manage additional office activities as requested by the management team.
  • Ensure compliance with operational policies and regulations.
  • Stay updated on organizational changes and labor law compliance.
  • Perform other duties as assigned.

Qualifications

  • Bachelor's degree in Business Administration, Finance, or a related field.
  • Strong preference for candidates with experience in finance, grants, and contract management.
  • Valid driver's license with appropriate registration and insurance.
  • Successful completion of a criminal background check and DMV record check prior to employment.

Preferred Skills

  • Comprehensive understanding of office management principles.
  • Familiarity with financial and facilities management practices; strong analytical and mathematical skills.
  • Proficient in financial planning, monitoring, and reporting.
  • Analytical mindset with problem-solving capabilities.
  • Exceptional organizational and multitasking skills.
  • Strong ability to maintain organized electronic and paper files.
  • Self-motivated with excellent communication skills.
  • Proficient in data entry into web-based databases and cloud platforms.
  • Ability to implement and track documentation effectively.
  • Team-oriented with leadership qualities and emotional intelligence.
  • Capacity to work independently within established frameworks.
  • Willingness to engage in training related to family support and peer recovery.
  • Ability to work with diverse populations, demonstrating cultural awareness.
  • Skill in fostering positive relationships by considering diverse perspectives.
  • Support the mission and philosophy of Archways.
  • Excellent time management and decision-making skills.
  • Ability to maintain confidentiality and manage sensitive information.

Benefits

  • Paid Time Off
  • Paid Observance of 12 Holidays
  • Health Insurance (including Vision)
  • Dental Insurance
  • Flexible Spending Account
  • Short-Term Disability

About Archways
ARCHWAYS, previously known as Greater Tilton Area Family Resource Center, has evolved to serve communities in Concord, Franklin, and Tilton. This organization is a nationally recognized community resource center providing integrated family support and peer recovery services. As a Family Resource of Quality designated by the Wellness Prevention Council of NH, and accredited by the Council on Accreditation of Peer Recovery Support Services, our mission is to empower individuals, families, and communities by promoting health, well-being, and self-sufficiency through positive relationships, support, collaboration, and education. We are committed to the professional development of our staff and encourage innovation and collaboration within and outside the agency. If you are passionate about making a difference and possess a deep empathy for others, we invite you to explore opportunities with us.

  • Night Shift Supervisor, Operations

    3 weeks ago

    Concord, New Hampshire, United States Eli Lilly and Company Full time

    At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities...

  • Facilities Operations Supervisor

    2 weeks ago

    Concord, New Hampshire, United States Community College System of New Hampshire Full time

    Facilities Operations SupervisorThe Community College System of New Hampshire is seeking a Facilities Operations Supervisor to lead our dedicated team. This position is responsible for managing and coordinating the daily operations of custodial and grounds maintenance personnel while also engaging in similar responsibilities.Key Responsibilities:Organize,...

  • Office Operations Supervisor

    2 weeks ago

    Concord, New Hampshire, United States Archways Full time

    Job OverviewPosition SummaryThe Administrative Manager plays a pivotal role in supporting the leadership team while overseeing administrative functions across multiple locations. This position is essential for ensuring the smooth operation of financial and human resource activities. Responsibilities include managing contract and grant deliverables,...

  • Office Operations Supervisor

    2 weeks ago

    Concord, New Hampshire, United States Archways Full time

    Job OverviewPosition SummaryThe Administrative Manager plays a crucial role in supporting the leadership team while overseeing administrative functions across various locations. This position is essential for the smooth operation of both financial and human resource activities. Responsibilities include ensuring compliance with contract and grant obligations,...

  • Mobile Culinary Operations Supervisor

    1 week ago

    Concord, New Hampshire, United States Kimble's Food by Design, LLC Full time

    Become a Key Player as a Mobile Culinary Operations SupervisorWe are looking for a meticulous and dedicated individual to join our organization as a Mobile Culinary Operations Supervisor (MCOS) within our Skillet Kitchen division. The MCOS will oversee the effective management of meal preparation for individuals at designated facilities. Key responsibilities...

  • Warehouse Operations Supervisor

    2 weeks ago

    Concord, New Hampshire, United States McLane Company Inc Full time

    Position Overview: This role is crucial for overseeing and ensuring the effective functioning of a designated area within the warehouse or distribution center. The supervisor will guarantee that the team is adequately staffed, well-trained, and equipped with the necessary tools and resources to meet productivity and safety standards. Key Benefits:...

  • Logistics Operations Supervisor

    2 weeks ago

    Concord, New Hampshire, United States McLane Company Inc Full time

    Position Overview: This role is pivotal in ensuring the efficient functioning of a designated section within the warehouse or distribution center. The supervisor is tasked with maintaining optimal staffing levels, delivering effective training, and providing necessary tools and resources to meet productivity standards while ensuring safety and sanitation...

  • Logistics Operations Supervisor

    2 weeks ago

    Concord, New Hampshire, United States McLane Company Inc Full time

    Position Overview: This role is pivotal in ensuring the efficient functioning of a designated section, department, or shift within the warehouse or distribution center. The supervisor is tasked with guaranteeing that the area is adequately staffed, equipped with the necessary training, tools, and resources, while upholding productivity standards, safety...

  • Office Administration Coordinator

    2 weeks ago

    Concord, New Hampshire, United States SYNERGY HomeCare of Concord Full time

    About SYNERGY HomeCare of Concord:At SYNERGY HomeCare, we are dedicated to providing compassionate and empowering care to individuals in the comfort of their own homes. Our mission is to enhance the quality of life for our clients through heartfelt support and exceptional service.Position Overview:As an Administrative Office Coordinator, you will play a...

  • Nursing Supervisor

    2 weeks ago

    Concord, New Hampshire, United States Atrium Health Full time

    Sign-On Bonus Eligible New team members at Atrium Health are offered a comprehensive benefits package along with paid time off. Position Overview The Nursing Supervisor is accountable for delivering direct patient care and assisting the management team with daily operational functions. This includes, but is not limited to, the coordination of patient care...

  • Administrative Coordinator

    1 week ago

    Concord, New Hampshire, United States RNDC Full time

    About RNDC:RNDC is a leading distributor in the wine and spirits industry with a rich history of providing exceptional service and creating a positive workplace environment for our team members.Our Values:We value the well-being of our employees and offer robust health and wellness benefits to support their overall quality of life.The Role:We are seeking a...

  • School Administrative Assistant

    5 days ago

    Concord, New Hampshire, United States Kids 'R' Kids Concord Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Kids 'R' Kids Concord. The successful candidate will be responsible for overseeing the day-to-day operations of our school, working closely with our administrative team to ensure seamless execution of our programs and services.Key...

  • Office Administrator

    3 days ago

    Concord, New Hampshire, United States Hire Military Talent Full time

    Job OverviewHire Military Talent is seeking a highly organized and detail-oriented Office Manager/Bookkeeper to join our team. As a key member of our administrative staff, you will be responsible for maintaining the financial records and ensuring the smooth operation of our office.Key ResponsibilitiesManage and maintain accurate financial records, including...

  • Operations Manager

    20 hours ago

    Concord, New Hampshire, United States WIN Waste Innovations Full time

    Job SummaryWIN Waste Innovations is a leading waste management company seeking an experienced Operations Superintendent to oversee the safe and efficient operation of our facilities. As a key member of our team, you will be responsible for directing and supervising operations staff, maintaining compliance with company policies and regulations, and ensuring...

  • Administrative Assistant IV

    3 days ago

    Concord, New Hampshire, United States State of New Hampshire Full time

    About the Role:We are seeking a highly skilled Administrative Assistant IV to join our team at the State of New Hampshire. As a key member of our staff, you will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to department staff, including answering...

  • Nursing Supervisor for Patient Care

    1 week ago

    Concord, New Hampshire, United States Atrium Health Full time

    Sign-On Bonus Eligible Position At Atrium Health, we offer a comprehensive benefits package and paid time off for our new team members. Position Overview The Nursing Supervisor is accountable for delivering direct patient care and supporting the manager in daily operational activities. This includes, but is not limited to, the coordination of patient care...

  • Operations Superintendent

    5 days ago

    Concord, New Hampshire, United States WIN Waste Innovations Full time

    Job SummaryWIN Waste Innovations is a leading waste management company dedicated to delivering exceptional waste management solutions to customers and communities. We are committed to preserving our environment for future generations while meeting the needs of today.Key ResponsibilitiesDirect and supervise operations staff to ensure the safe and efficient...

  • Operator, Device Assembly

    1 month ago

    Concord, New Hampshire, United States Eli Lilly and Company Full time

    At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities...

  • Operator, Device Assembly

    3 weeks ago

    Concord, New Hampshire, United States Eli Lilly and Company Full time

    At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities...

  • Administrative Coordinator

    2 days ago

    Concord, New Hampshire, United States Granite State Independent Living Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Granite State Independent Living. As an Administrative Assistant, you will play a critical role in supporting our daily operations and ensuring the smooth functioning of our organization.Key ResponsibilitiesDatabase Management: Assist with...