Legal Secretary

7 days ago

Los Angeles, California, United States Mitchell Silberberg & Knupp LLP Full time
Job Summary

Mitchell Silberberg & Knupp LLP, a reputable law firm with offices in Los Angeles, New York City, and Washington D.C., is seeking a skilled Legal Secretary to join our Labor & Employment team in Los Angeles.

Key Responsibilities
  • Document Preparation: Create and edit drafts of various documents, including correspondence, pleadings, discovery demands, and responses, using Microsoft Word.
  • Document Finalization: Prepare final versions of documents, including formatting, creating tables of contents and authorities, and proofreading.
  • Preparation for Depositions and Trials: Assist in preparing for depositions, court hearings, and trials, including managing and organizing attorneys' documents and emails.
  • Administrative Support: Manage and organize attorneys' emails, save documents in a document management system, enter attorneys' time, arrange meetings and travel, schedule appointments, and maintain contacts and calendars.
  • Financial Management: Process expense reimbursements and prepare client bills.
  • Court Filings: Handle electronic filings with state and federal courts, handle agency filings/submissions, and retrieve electronically filed documents.
  • Knowledge of Court Rules: Possess knowledge of court rules and filing procedures, including determining requirements for filing in various jurisdictions.
  • Communication: Communicate with clients, court personnel, and other legal professionals by phone and email.
  • Document Assembly: Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
  • Support to Litigation Assistants: Support other litigation assistants with filings, deposition preparation, and case management.
  • Support to Other Departments: Assist other departments and secretarial assistants with overflow work.
Requirements
  • Education: Undergraduate degree required.
  • Experience: A minimum of 5 years of legal secretarial experience, with proficiency in labor & employment terminology and procedures preferred.
  • Skills: Strong work ethic, ability to produce high-quality work in a consistent and reliable manner, ability to effectively multi-task in a fast-paced work environment, and excellent written and verbal communication skills.
  • Technology: Experience with Microsoft Office Suite (MS Word, Excel, PowerPoint, and Outlook) and Adobe Acrobat.
  • Personal Qualities: Proactive personality, positive and enthusiastic attitude, and a willingness to learn.
What We Offer

Mitchell Silberberg & Knupp LLP offers a competitive salary, attractive benefits, and a pleasant and supportive work environment.

  • Transactional/Corporate Legal Secretary

    5 days ago

    Los Angeles, California, United States Legal Ease LLC Full time

    Job OverviewWe are seeking a highly skilled and experienced Corporate Legal Secretary to join our team at Legal Ease LLC. As a key member of our support staff, you will provide administrative assistance to our senior-level attorneys, ensuring the smooth operation of our legal practice.Key Responsibilities:Provide administrative support to senior-level...

  • Legal Administrative Assistant

    1 week ago

    Los Angeles, California, United States AGG Legal Staffing Full time

    Job Title: Legal SecretaryWe are seeking a highly skilled Legal Secretary to support our attorneys in providing exceptional legal services to our clients. As a key member of our team, you will be responsible for performing a wide range of administrative and secretarial duties, requiring a high degree of independent judgment and discretion.Key...

  • Legal Secretary

    5 days ago

    Los Angeles, California, United States Department of Justice Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Legal Secretary to join our team at the Department of Justice. As a Legal Secretary, you will provide administrative support to our attorneys and professional staff, ensuring the smooth operation of our legal support secretarial team.Key ResponsibilitiesPrepare and edit legal documents,...

  • Judicial Secretary

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Legal Administrative Assistant RoleWe are seeking a dedicated **Legal Administrative Assistant** to join our team at Novate Legal Search. In this position, you will play a crucial role in supporting our attorneys with various administrative responsibilities.Key Responsibilities:Execute a range of administrative duties including data entry, document...

  • Legal Secretary

    4 days ago

    Los Angeles, California, United States Gpac Full time

    We are seeking an experienced Legal Secretary to join our team at GPAC, a reputable and award-winning search firm specializing in placing quality professionals within multiple industries across the United States. Our firm is invested in promoting diversity in the community and values a collaborative and dynamic work environment.Key Responsibilities:Support...

  • Legal Secretary

    4 days ago

    Los Angeles, California, United States Department of Transportation Full time

    Job SummaryThe Department of Transportation is seeking a highly organized and detail-oriented Legal Secretary to provide administrative support to the Caltrans Legal Division. As a key member of our team, you will be responsible for providing secretarial support to attorneys, investigators, paralegals, and administrative staff in a fast-paced legal...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States AGG Legal Staffing Full time

    Position OverviewThe Litigation Administrative Coordinator is responsible for delivering and coordinating intricate and specialized administrative and secretarial assistance that necessitates comprehensive knowledge of legal operational procedures. This role is essential in supporting a team of legal professionals and also extends assistance to other...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job OverviewThe Litigation Administrative Coordinator plays a crucial role in delivering specialized administrative and secretarial support, necessitating a comprehensive understanding of legal procedures. This position is designed to assist a dedicated team of attorneys and may also extend support to other legal professionals as required.Key...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Legal Administrative Assistant RoleWe are seeking a dedicated Legal Administrative Assistant to join our team at Novate Legal Search. This position is essential in providing support to our attorneys in their litigation practice.Key Responsibilities:Execute a variety of administrative functions including data entry, filing, and document organization.Draft...

  • Legal Operations Coordinator

    7 days ago

    Los Angeles, California, United States AGG Legal Staffing Full time

    About the RoleAGG Legal Staffing is seeking a highly skilled Litigation Assistant to join our team. As a Litigation Assistant, you will provide complex and specialized administrative and secretarial support to our litigation team.Key ResponsibilitiesManage physical and electronic files, including processing, updating, locating, and reviewing documents from...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job OverviewThe Litigation Administrative Coordinator plays a vital role in delivering and organizing intricate and specialized administrative and secretarial support, necessitating a comprehensive understanding of legal operational processes. This position is integral to a team of attorneys and also extends assistance to other legal professionals when...

  • Legal Support Specialist

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Company Name: Novate Legal SearchPosition: Litigation AssistantThe Litigation Assistant at Novate Legal Search is integral in delivering extensive administrative and clerical support to a group of legal professionals. This role necessitates a thorough comprehension of judicial procedures and protocols. The Litigation Assistant also serves as a conduit...

  • Junior Legal Secretary

    2 weeks ago

    Los Angeles, California, United States Davis Wright Tremaine Full time

    About the RoleThis is a fantastic opportunity to join a leading law firm, Davis Wright Tremaine LLP, as an Administrative Legal Secretary. This position is based in a dynamic office environment and offers a hybrid work model. As an entry-level role, you will provide essential support to senior legal assistants and other administrative personnel.Key...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Company Name: Novate Legal SearchPosition: Litigation AssistantThe Litigation Assistant at Novate Legal Search is essential in delivering thorough administrative and clerical support to a group of legal professionals. This role necessitates a solid grasp of judicial procedures and regulations. The Litigation Assistant also serves as a key point of contact...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Company Name: Novate Legal SearchPosition: Litigation AssistantThe Litigation Assistant at Novate Legal Search is integral in delivering extensive administrative and clerical support to a group of legal professionals. This role necessitates a thorough comprehension of judicial procedures and regulations. The Litigation Assistant also serves as a conduit...

  • Legal Support Specialist

    2 weeks ago

    Los Angeles, California, United States Novate Legal Search Full time

    Job OverviewThe Litigation Administrative Coordinator plays a crucial role in delivering and managing specialized administrative and secretarial support that necessitates extensive knowledge of legal procedures. This position is integral to a team of attorneys, providing essential assistance to colleagues and ensuring seamless operations.Key...

  • Legal Operations Coordinator

    7 days ago

    Los Angeles, California, United States Novate Legal Search Full time

    About the RoleWe are seeking a highly skilled and organized Litigation Assistant to join our team at Novate Legal Search. As a key member of our litigation team, you will provide administrative support to our attorneys and play a critical role in the success of our clients.Key ResponsibilitiesCase Management: Manage physical and electronic files, including...

  • Legal Administrative Manager

    2 weeks ago

    Los Angeles, California, United States Esquire Recruiting Full time

    Legal Administrative Manager | Leading Law FirmOur esteemed client, a prominent law firm, is seeking a seasoned Legal Administrative Manager to oversee their secretarial services department. This role is pivotal in ensuring the smooth operation of administrative support across the firm's offices. The successful candidate will be responsible for managing both...

  • Legal Administrative Manager

    2 weeks ago

    Los Angeles, California, United States Esquire Recruiting Full time

    Legal Administrative Manager | Esquire RecruitingOur esteemed client, a prominent player in the legal sector, is seeking a seasoned Legal Administrative Manager to oversee their secretarial services department. This role is crucial in ensuring the smooth operation of administrative support across multiple offices.Key Responsibilities:Supervision: Lead and...

  • Legal Support Services Manager

    2 weeks ago

    Los Angeles, California, United States Esquire Recruiting Full time

    Legal Support Services Manager | AM LAW 50 Firm Our esteemed client, recognized among the AM LAW 50, is seeking a proficient Legal Support Services Manager to oversee their secretarial operations. The Legal Support Services Manager is responsible for supervising and coordinating all personnel within the secretarial services department, ensuring compliance...