Legal Administrative Assistant

3 days ago

Palm Springs, California, United States Agua Caliente Casinos Full time
Job Summary

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to the Tribal Legal department. The successful candidate will be responsible for conducting research, preparing reports, handling information requests, and performing special projects and assignments.

Key Responsibilities
  • Perform a wide range of specialized clerical work involving the use of legal terminology and procedures.
  • Assist in processing and tracking legal documents, records, and correspondence.
  • Serve as clerical support to legal department team members, scheduling appointments, screening callers, and initiating replies to routine correspondence.
  • Perform various administrative duties, including copying, scanning, binder creation, labeling, and handling requests for files and documents.
  • Create and maintain files in both hard copy and electronic formats.
  • Process invoices, travel expense reports, and credit card statements.
  • Create daily work reports and other data reports as needed.
  • Maintain records in accordance with applicable regulations, policies, and procedures.
  • Process incoming and outgoing mail, preparing mail for shipping (USPS and/or FedEx).
  • Prepare Tribal Council Meeting agendas.
  • Assist the Legal Secretary as needed.
  • Assist the Tax Director with researching and resolving tax billing, payment, and processing discrepancies for tax determination and/or collection purposes.
Requirements
  • 3-5 years of workplace experience.
  • Strong knowledge of administrative and clerical procedures and systems.
  • Strong computer skills and in-depth knowledge of relevant software, such as MS Office Suite.
  • Ability to organize and prioritize, meet deadlines, work with minimal supervision, and multiple interruptions.
  • Strong analytical and problem-solving skills.
Working Conditions

To perform this job successfully, the individual must be able to stand, move, and work throughout the office area and properties, including walking up to 1 1/2 miles, climbing stairs, and sitting at a desk/work station for the duration of the shift.

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