Administration Assistant
2 weeks ago
Location:On site at location listed in job posting.
SUMMARY
Reporting directly to local Market President, works independently performing a wide range of complex and confidential administrative and clerical support duties. Serves as Foundation coordinator for the market and interacts with public relations department. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Responsible for developing and administering office systems and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Extensive reporting for markets around sales and other initiatives
Coordinates manager’s schedule and makes appointments
Arranges and coordinates travel schedules and reservations; handle expense report
Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel
Researches, compiles, and analyzes data for special projects and various reports
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Serve as liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
Performs all other duties as assigned
In charge of on-boarding new hires
Manages floor supply ordering, Courier shipments/Deliveries
Manages Meeting rooms.
Liaison and support for public relations, foundation and CRA efforts
Keep up with PR and Foundation budgets
Review PR expense requests
Participate in PR planning meetings
Assisting in organizing and execution of PR events, campaigns and managing event budgets
Assist markets with their PR tasks, events and CRA
Take part in planning sessions and suggest ideas
Approve timecards for other employees as needed
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position:
High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience
Proficient in Excel, Word and able to learn PowerPoint
Experience with Salesforce.com a plus
Abe to become proficient in several advanced internal reporting platforms
Highly accurate – detail oriented
Self-starter.
Minimum 3 of 5 days in office
About Us
First Horizon is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. With $81.7 billion in assets as of December 31, 2023, we serve clients through a team of approximately ~7,300 associates and ~418 banking centers throughout the southeastern United States. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. First Horizon has been recognized as one of the nation’s best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank.
Benefit Highlights
• Medical with wellness incentives, dental, and vision
• HSA with company match
• Maternity and parental leave
• Tuition reimbursement
• Mentor program
• 401(k) with 6% match
• More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits
Corporate Diversity Commitment:
We remain committed to creating a more equitable society, and that starts with our associates, our clients, and the communities we serve. We do this by elevating equity, providing capital and counsel, and committing to excellence in everything we do.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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