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Administrative Assistant

2 months ago

Charlotte, United States Wise Up Creative Full time
Position Title: Administrative Assistant
Location: Charlotte, NC
Department: Office
Employment Type: Full-Time

Position Overview:

The Administrative Assistant will provide comprehensive administrative support to the department, ensuring efficient operation and coordination of daily activities. This role requires a highly organized and detail-oriented individual with strong communication and problem-solving skills.
Key Responsibilities:
  • Office Management: Manage day-to-day office operations, including answering phones, handling correspondence, and maintaining office supplies.
  • Scheduling: Coordinate and schedule meetings, appointments, and events for the department. Maintain calendars and prepare necessary materials for meetings.
  • Document Management: Prepare, edit, and distribute various documents such as reports, memos, and presentations. Maintain organized and up-to-date electronic and physical filing systems.
  • Communication: Serve as the primary point of contact for internal and external stakeholders. Manage and route incoming and outgoing communication in a professional and timely manner.
  • Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for department staff and visitors as required.
  • Support Projects: Assist with special projects, research, and other tasks as assigned by the supervisor. Coordinate with other departments and team members to ensure project success.
  • Confidentiality: Handle sensitive information with discretion and confidentiality at all times.
Qualifications:
  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • High attention to detail and accuracy.
  • Capable of managing multiple tasks and priorities in a fast-paced environment.