Administrative Assistant
5 days ago
We are looking for a qualified candidate experienced in handling administrative tasks. This role involves supporting complex and high-volume scheduling, travel planning, and expense reporting for multiple clients. The Administrative Assistant will also provide remote support to clients throughout the company and its various locations.
Key Duties and Responsibilities:
- Performs administrative support work in support of departmental functions;
- Provides lead direction, training, and review of assigned office support staff work;
- Receives and screens visitors and telephone calls providing information which regularly requires the use of judgment and the interpretation of policies and procedures;
- Conducts routine research, compiles data, and performs routine statistical analysis;
- Sorts and distributes mail received by administrative staff;
- Types drafts and a wide variety of finished documents from longhand notes, brief instructions, or printed materials using a personal computer system and word processing software;
- Initiates specified correspondence independently for signature by appropriate management staff;
- Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage;
- Organizes and maintains various administrative, reference, and follow-up files
- Organizes meetings by notifying participants, making room arrangements, and preparing required informational materials;
- Prepares minutes or summaries of activities of commission and board meetings;
- May perform budget maintenance and assist division head or higher level management staff in budget preparation;
- Relieves managers and supervisors of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, making appointments, and maintaining a calendar;
- Organizes own work, sets priorities, and meets critical deadlines; ensures that such deadlines are met by other staff;
- May provide relief back-up support for clerical staff as required; and
- Performs other related duties as assigned.
- Demonstrates excellent accuracy, attention to detail and proofing skills
- Effectively maintains confidentiality of sensitive information.
- Efficiently plans and organizes job responsibilities, striving to make the best use of time
- Interacts with clients in a manner that promotes a positive professional image. Develops and maintains effective working relationships.
- Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint) required.
- Self-directed, assertive and creative in problem-solving and systems planning.
- Able to work in an environment with tight time demands and frequent interruptions while maintaining tact, diplomacy and poise.
- Able to work effectively and collaboratively with a wide variety of internal and external customers.
- Demonstrated ability to manage and prioritize multiple tasks, meet deadlines
- Able to analyze, plan, organize and direct varied administrative functions independently
Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.
-
Administrative Assistant
2 weeks ago
Charlotte, United States Every Word Code Full timeJob DescriptionJob DescriptionDescriptionPosition Title: Administrative AssistantLocation: Charlotte, NCDepartment: OfficeType: Full-timePosition Overview:We are seeking a highly organized, detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office....
-
Administrative Assistant
4 weeks ago
Charlotte, United States Pristine Tower Marketing&Consulting llc Full time $12 - $17Job DescriptionJob DescriptionTitlePart-Time Administrative AssistantJob typePart-time employeeLocationRemoteOverviewHandle basic office duties as well as assist team members with ongoing projects and run basic errandsDescriptionJob Position: Part-Time Administrative Assistant Company: Pristine Tower Marketing & Consulting LLC Location: Hybrid (Remote...
-
Administrative Assistant
4 weeks ago
Charlotte, United States TalentBridge Full timeJob Title: Administrative AssistantJob Overview: Are you a highly organized, proactive, and detail-oriented professional with a passion for making things run smoothly? We’re looking for an enthusiastic Administrative Assistant to be the heartbeat of our office operations! This role is perfect for someone who enjoys wearing multiple hats and thrives in a...
-
Administrative Assistant
4 weeks ago
Charlotte, United States TalentBridge Full timeJob Title: Administrative AssistantJob Overview: Are you a highly organized, proactive, and detail-oriented professional with a passion for making things run smoothly? We’re looking for an enthusiastic Administrative Assistant to be the heartbeat of our office operations! This role is perfect for someone who enjoys wearing multiple hats and thrives in a...
-
Administrative Assistant
1 week ago
Charlotte, United States Randstad Full timeAdministrative Assistant Pay Rate: 25-27 per hour Onsite in Water Ridge Pkwy, Charlotte, NC 28217 contract to start Responsibilities: 1. Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants. 2. Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes...
-
Administrative Assistant
3 weeks ago
Charlotte, United States Randstad USA Full timeAdministrative AssistantPay Rate: 25-27 per hourOnsite in Water Ridge Pkwy, Charlotte, NC 28217contract to startResponsibilities:1. Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.2. Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel...
-
Administrative Assistant
2 weeks ago
Charlotte, United States Randstad USA Full timeAdministrative AssistantPay Rate: 25-27 per hourOnsite in Water Ridge Pkwy, Charlotte, NC 28217contract to startResponsibilities:1. Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.2. Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel...
-
Administrative Assistant
4 days ago
Charlotte, United States Forrest Solutions Full timePosition Summary: The Administrative Assistant will provide high-level administrative support, focusing on managing expense reports and coordinating travel arrangements. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be proactive, resourceful, and...
-
Administrative Assistant
6 days ago
Charlotte, United States Forrest Solutions Full timePosition Summary:The Administrative Assistant will provide high-level administrative support, focusing on managing expense reports and coordinating travel arrangements. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be proactive, resourceful, and...
-
Administrative Assistant
2 months ago
Charlotte, United States Search Solution Group Full timeJob DescriptionJob DescriptionJob Summary: The Administrative Assistant provides essential support to the organization by performing a variety of administrative and clerical tasks. This role involves managing schedules, coordinating meetings, handling correspondence, and ensuring efficient office operations.Key Responsibilities:Manage and maintain executive...
-
Administrative Assistant
1 week ago
Charlotte, United States Consulate Health Care Full time $14 - $15Job DescriptionJob DescriptionLooking for qualified Administrative Assistants to join our team at Hunter Woods Nursing & Rehab!We are searching for an Administrative Assistant to join our community that is resident, and employee focused, team builder, and excited about the opportunity to assist in building a culture.If you are an Administrative Assistant...
-
Administrative Assistant
2 weeks ago
Charlotte, United States Magnify Full timeSUMMARY:The Administrative Specialist is responsible for supporting the organization by handling a variety of administrative tasks, ensuring smooth daily operations, and assisting various departments as needed.KEY RESPONSIBILITIES:General Administration:Perform a range of secretarial and administrative duties essential to daily operations.Handle invitation...
-
Administrative Assistant
2 weeks ago
Charlotte, United States Magnify Full timeSUMMARY:The Administrative Specialist is responsible for supporting the organization by handling a variety of administrative tasks, ensuring smooth daily operations, and assisting various departments as needed.KEY RESPONSIBILITIES:General Administration:Perform a range of secretarial and administrative duties essential to daily operations.Handle invitation...
-
Administrative Assistant
3 months ago
Charlotte, United States Mazzella Service Full timeJob DescriptionJob DescriptionAdministrative Assistant The Administrative Assistant position provides administrative and secretarial support for the branch. In addition to typing, filing and scheduling, The Administrative Assistant, will perform duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies,...
-
Administrative Assistant
2 weeks ago
Charlotte, United States BCforward Full timeBCforward is currently seeking a highly motivated Administrative Assistant for an opportunity in Charlotte, NC! Position Title: Administrative Assistant Location: Charlotte, NC Anticipated Start Date: ASAP Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Expected Duration: 12...
-
Administrative Assistant
3 weeks ago
Charlotte, United States Wise Up Creative Full time $17 - $25Job DescriptionJob DescriptionPosition Title: Administrative AssistantLocation: Charlotte, NCDepartment: OfficeEmployment Type: Full-TimePosition Overview:The Administrative Assistant will provide comprehensive administrative support to the department, ensuring efficient operation and coordination of daily activities. This role requires a highly organized...
-
Administrative Assistant
2 weeks ago
Charlotte, United States Wise Up Creative Full timePosition Title: Administrative Assistant Location: Charlotte, NC Department: Office Employment Type: Full-Time Position Overview: The Administrative Assistant will provide comprehensive administrative support to the department, ensuring efficient operation and coordination of daily activities. This role requires a highly organized and detail-oriented...
-
Administrative Assistant
2 weeks ago
Charlotte, United States Experis Full timeAdministrative Assistant (Multiple position) Charlotte, NC- Onsite role 8+ month contract with high potential for extension and can convert to permanent. Pay range: DOE Our Fortune 500 client (One of the world's largest Energy companies) in Charlotte, NC is looking for hardworking, motivated talent to join their innovative team. Are you an Administrative...
-
Administrative Assistant
1 month ago
Charlotte, United States Equiliem Full timeJob DescriptionJob DescriptionJob SummaryThe Administrative Assistant supports the daily operations of a HVAC company by managing administrative tasks, coordinating schedules, handling customer inquiries, and assisting with billing and documentation. This role requires strong organizational skills, attention to detail, and the ability to multitask in a...
-
Administrative Assistant
1 month ago
Charlotte, United States Equiliem Full timeJob SummaryThe Administrative Assistant supports the daily operations of a HVAC company by managing administrative tasks, coordinating schedules, handling customer inquiries, and assisting with billing and documentationThis role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Job...
