Land Administrative Coordinator

3 weeks ago

Houston, United States Magnolia Oil & Gas Operating Full time

We are seeking a highly organized, detail-oriented, and motivated Land Administrative Coordinator to support our Land and Land Administration team. This role focuses on managing incoming and outgoing mail, assisting with mineral and royalty owner written communications, and supporting processes and workflows to ensure efficient operations across the Land and Land Administration team.

  • Receive, sort, and distribute incoming mail, packages, and correspondence for the Land and Land Administration department.
  • Scan, copy, and distribute documents as directed.
  • Prepare, assemble, and send correspondence to mineral and royalty owners, including but not limited to returned checks, inadequate documentation for transfers of ownership and/or direct deposit requests, and due diligence letters for escheat filings.
  • Assist Land/Land Administration team with various mailouts to owners, track mailings to ensure timely delivery and follow-up as needed.
  • Maintain organized digital and physical filing systems, ensuring easy access to key documents.
  • Timely update information and status of completed tasks in Land Administration workflow software.
  • Ensure proper handling and confidentiality of sensitive information.
  • Perform other duties as assigned by Land/Land Administration leadership.
  • Coordinate with Magnolia's administrative team on mail collection, mailouts, postage, and other items, as needed.
Qualifications:
  • High school diploma or equivalent required.
  • 5+ years of administrative experience. Previous experience in oil and gas or land administration is a plus.
  • Strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, and Outlook). Proficiency with mail merge is a plus.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple tasks quickly with a high level of accuracy and prioritize effectively.
  • Familiarity with office equipment, including scanners, printers, and postage machines.
  • Basic understanding of land and lease documentation is helpful but not required.
  • Experience with mail tracking systems or land management software is a plus.

At Magnolia, our employees drive our strategy and our success. As a team, we engage, energize, and inspire each other to deliver top performance. We offer an exciting, results-focused workplace, highly competitive compensation and benefits, and a range of opportunities for career growth. Help us build a winning company that safeguards workers and the environment, enhances careers, strengthens local communities, and increases value for all stakeholders.

Magnolia Oil & Gas is proud to be an Equal Employment Opportunity Employer:
Employment decisions are based on business need, job requirements and individual qualifications, without regard to race, religion, color, national origin, gender (including pregnancy), age, status as a protected veteran, status as an individual with a disability, or any other status protected by the laws or regulations in the locations which we operate. Magnolia Oil & Gas will not tolerate discrimination or harassment based on any of these characteristics. If you need assistance or an accommodation due to a disability, you may contact us at mgycareers@mgyoil.com.

Notice to Third Party Agencies:Please note that Magnolia Oil & Gas does not accept unsolicited resumes from recruiters or employment agencies. Without a signed recruitment services agreement, Magnolia Oil & Gas won't consider or agree to payment of any referral compensation or recruiter fee. If a recruiter or agency submits a resume or candidate without a previously signed agreement, Magnolia Oil & Gas explicitly reserves the right to pursue and hire those candidates without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Magnolia Oil & Gas.

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