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Human Resources Administrative Assistant

2 months ago

Norwich, United States Norwich Public School District Full time
Human Resources Administrative Assistant

Reports To: Human Resources Director

Minimum Qualifications:
  • High School Diploma, Associate's Degree preferred or equivalent experience as deemed appropriate by the Board of Education
  • Minimum of 2 years of administrative and HR experience preferred
  • Demonstrated aptitude and competence for assigned responsibilities
  • Proficiency tests may be included in the interview process
General Description: Performs work of a confidential nature in the following areas: employee relations, employee records, recruitment, data collection, wage classification, employee programs, training and communication. The ideal candidate will be skilled in handling a diverse range of tasks including receptionist duties, employee verifications, scheduling, and office management. Performs work within the district, state and federal statutes, regulations and policies.

Special Knowledge/Skills:
  • Ability to handle sensitive and confidential information with discretion
  • Must have excellent organizational and time management skills and be able to multi-task with numerous interruptions
  • Must have excellent interpersonal skills
  • Telephone and public relations etiquette; Speak tactfully and courteously with students, staff, families and the general public
  • Automated and manual record keeping practices
  • Knowledge of standard office software, including strong working knowledge of word processing and spreadsheet applications, Proficiency in Google Suite and HR software (e.g., Munis, TalentEd, Frontline).
  • Ability to plan and organize work to meet deadlines
  • Sort, classify and compare information with a high level of accuracy
  • Excellent organizational and multitasking abilities
  • Strong communication skills, both written and verbal
  • Detail-oriented with a high level of accuracy
Duties and Responsibilities:
  • Receptionist:
    • Answer incoming calls and redirect as necessary
    • Receive deliveries and sign in visitors
    • Respond to staff emails and voicemail requests/questions
    • Answer and redirect district incoming phone calls
    • Manage interoffice and USPS/certified mail
    • Manage requisitions and supply orders
  • Human Resources:
    • Process and verify employment, loans, EEVs, and certifications as requested
    • Forward detailed payroll information requests to the payroll department
    • Enter certifications into Munis
    • Update job descriptions for posting and review applications in TalentEd for qualified candidates
    • Schedule employment physicals
    • Print staff ID cards
    • Perform off-boarding procedures
    • Maintain a filing system for both physical and electronic documents
    • Enter new employees and update absences/vacancies
    • Handle various HR projects and requests (e.g., attendance history, FOI requests, file audits)
    • Onboarding new employees and clinical students including meeting with new hires to complete required paperwork, fingerprinting, running background checks and processing onboarding paperwork
    • Track and request updated valid drivers' licenses for custodians and tech staff
    • Monitor new employee probation dates and prepare change of status forms
    • Prepare and send NPS yearly contracts, track signed contracts, and file appropriately
    • Other duties as assigned
PHYSICAL ABILITIES AND WORKING CONDITIONS:

The Physical Abilities and Other Conditions of Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Employment which may be required of positions in this class. Benicia Unified School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Personnel Department for further information.
  • Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
  • Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
  • Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
  • Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
  • Lower Body Mobility: to bend at waist; stoop; twist and turn torso.
  • Strength: to lift, push, pull and/or carry objects which weigh as much as 25 pounds on a frequent basis.
  • Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.

Terms of Employment: Salary and work year to be determined by the contract between the Norwich Board of Education and the AFSCME Local 1303 .

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support services.