Litigation Legal Administrative Assistant

2 weeks ago

Los Angeles, United States SourcePro Search, LLC Full time

We are conducting a search for a Litigation Legal Administrative Assistant for our top-rated international law firm in their Los Angeles office.

The ideal candidate will have a minimum of three years' litigation experience to be a part of the Administrative Services team. The successful candidate will support litigation attorneys at different levels in managing their day to day tasks. This position requires in office attendance and will be dependent based on business needs.

If you are seeking a dynamic and collaborative work environment that provides exceptional opportunities for advancing your professional growth, then this position is tailor-made for you

What You'll Do:

  • Prepare legal pleadings for filings in all state and federal courts including proofreading and editing documents for accuracy, entering data into databases and ensuring that deadlines are met.
  • Draft letters, memos, labels, envelopes, work reports, bills, travel expense reports and other reports, forms or legal documents as required and proof for accuracy.
  • Balance and maintain good communication with clients, attorneys and other interpersonal relationships within the cluster and the firm.
  • Prepare client billing and input time entry.
  • Manage and maintain lawyers' busy calendars and schedule travel/ meeting arrangements.
  • Serve as primary point of contact for clients in person and over the phone. Answer client questions related to the administrative side of the process.
  • Prepare engagement letters, proofread client documents and other legal documents, as requested.
  • Make, screen and route telephone calls, place conference calls and schedule appointments.
  • Create and maintain legal files, indices and records.
  • Assist attorneys with client outreach, business development needs, interrogatories and discovery when requested.
  • Assist with overflow work as requested.
  • Prepare complex litigation filings, civil, and probate
  • E-file all court documents in state, federal, and appellate courts
  • Prepare, maintain and organize legal document discovery documents and binders, interrogatories, responses, trial binders, exhibits, briefs and appendices
  • Gather relevant information from a variety of sources
  • Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence
  • Provide document production services, including drafting, styling, revising, proofreading, formatting and questioning inconsistences of documents including correspondence, memoranda and legal materials.
  • Preform other duties assigned
What You'll Bring:
  • Minimum 3-5 years of litigation legal administrative assistant experience required.
  • State (CA) and Federal e-filing experience is required.
  • Proficient with MS Office Suite, Workshare Compare, Adobe, DMS and advanced use of MS Word (including redlining, comparing documents, advanced formatting, Table of Contents and Table of Authorities creation and manipulation, and hyperlinks).
  • Knowledge of court rules for multiple jurisdictions is required so that the preparation and filing of court documents are in compliance with state and federal rules
  • Qualified at scheduling and editing depositions
  • Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
  • Ability to work independently and as part of a team
  • High degree of accuracy and attention to detail
  • Willing to participate in educational opportunities within the Firm
  • High level of discretion while working with sensitive information and documents.
  • Excellent prioritization and organizational skills with the ability to multi-task efficiently and meet deadlines in a fast-paced environment

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