Executive Assistant

6 days ago

Texas City, United States Tarrant County College Full time
Job Summary

The Executive Assistant position, under minimal supervision, is responsible for providing complex clerical, administrative, and project support to the Chief Human Resources Officer ( CHRO ). This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complicated and confidential issues. The incumbent is expected to have a high level of department-specific knowledge and will regularly interact with the executive management and all levels of employees from across the college.

Successful candidates possess the following character traits: customer focus, comfort around college executives, dealing with ambiguity, effective time-management and interpersonal skills, high work ethic, integrity, and trustworthiness. The ability to maintain confidentiality is critical in this position.

Primary Duties and Responsibilities

Essential Performance Requirements*
  • Manages calendars, schedules meetings, and coordinates events/meetings for the department on the behalf of CHRO
  • Screens incoming phone calls, visitors, and deliveries, often intercepting and resolving issues proactively
  • Books travel and completes expense reports for assigned employees
  • Facilitates seamless communications between the CHRO and both internal and external parties
  • Coordinates meetings including large, complex meetings that span multiple days, locations, and departments
  • Gathers, compiles, verifies, and analyzes information for the executive's use in memos, letters, reports, speeches, presentations, etc.
  • Performs advanced administrative support specific to various functional areas with limited supervision
  • Maintains a high level of confidentiality and security for the CHRO's files, data, and related conversations
  • Trains and mentors other administrative support employees as needed
  • Monitors and reviews expenditures related to department's budget
  • Researches and gathers department data, runs a variety of reports, such as key performance metrics and compliance statistics
  • Organizes and participates in department programs and events
  • Maintains the office ensuring that office supplies, equipment, and environment are professional and welcoming

Service Excellence
  • Participates on behalf of the College in external community organizations and associations
  • Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
  • Completes all required training and professional development sessions sponsored through the Tarrant County College ( TCC ) Institute
  • Supports the mission, values, goals, and principles of the College
Supervision

Works under minimal supervision of the Chief Human Resources Officer

*Performs Other Related Tasks as Required


The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications
  • Associate's degree or 60 college hours completed
  • Four (4) years' working experience related to the Essential Performance Requirements
Preferred Qualifications
  • Bachelor's degree
  • At least one (1) year's working experience in a Human Resources department, preferably in a higher education organization
  • At least one (1) year's working experience demonstrating intermediate digital literacy, especially related to data organization, collaboration, and communications
Knowledge, Skills and Abilities
  • Skilled in excellent customer service and interpersonal relationships
  • Skilled in excellent oral and written communication
  • Skilled in attention to detail in composing, typing and proofing materials and in establishing priorities and meeting deadlines
  • Ability to work effectively in a collaborative environment
  • Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
  • Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software
  • Ability to maintain confidentiality and discretion and to handle sensitive situations
  • Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job
  • Ability to maintain a well-groomed appearance, professional demeanor, and produce high quality work
Physical Demands and Work Environment

Physical Demands
  • Ability to perform work duties from limited space workstation/desk/office area for extended periods of time
  • Ability to bend, stoop, reach, stand, and/or move from one area of the building to another on a regular basis, sit and use a computer for a long period of time
  • Manual and physical dexterity needed to operate a computer keyboard and handle paper documents
  • Sufficient near vision acuity to read information appearing on computer display screen, in handwritten forms, and printed on paper
  • Adequate hearing and verbal abilities to communicate effectively in person and by telephone
  • Ability to lift and carry a stack of forms and documents weighing up to 20 pounds



Work Environment

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

  • Executive Assistant II

    6 days ago

    Texas City, United States Tailored Management Full time

    Executive Assistant II Location: Remote; needs to be able to work CST hours Duration: 06 months contract with possibility of extension. Start: Targeting January 2025 Pay Range: $27.00 to $30.00/hr on W2 Benefits: Medical, dental, vision, sick time based on state laws Summary: The Admin Specialist Program is a scaled administrative team...

  • Executive Assistant

    2 days ago

    Culver City, United States TalentBurst Full time

    Executive Assistant Culver City, CA- 90232 2+ months Onsite role Metro-Goldwyn-Mayer Studios Inc. ("MGM") is seeking an Executive Assistant to provide day-to-day administrative support to the Head of MGM Alternative. The successful candidate must have experience handling a wide range of administrative and executive support related tasks and be able to work...

  • Project Specialist

    1 month ago

    Texas City, United States USO Full time

    Why join our team? With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members...

  • Executive Assistant

    5 days ago

    Dade City, United States REQ Solutions Full time

    Job Title: Executive Assistant to CEO (C-Suite)Location: Dade City, FL 33525 (Hybrid Role)Direct Full-Time positionJob Description:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our C- Suite executive team.The ideal candidate will possess exceptional communication skills, a keen...

  • Executive Assistant

    2 months ago

    Traverse City, United States Northwest Michigan Health Services Full time

    Are you looking for a meaningful career, with competitive pay and benefits? Join our team at Northwest Michigan Health Services, Inc. today! At Northwest Michigan Health Services, Inc, (NMHSI), just as we offer quality healthcare to anyone who needs it, we provide equal opportunities for all our employees and job applicants, and are committed to offering...

  • Executive Assistant

    3 weeks ago

    Garden City, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to support the General Council at our University! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and...

  • Executive Assistant

    6 days ago

    Kansas City, United States Eastern Air Lines Full time

    Position/Title: Executive AssistantReports to: President, Eastern Airlines Location: Headquarters, Kansas City, MO Overview At Eastern Airlines curiosity and excitement for growth go a long way. In fact, Eastern Airlines was launched by seekers, adventurers, and above all fliers. Our rich legacy and pioneering spirit are still evident in our team today. Our...

  • Executive Assistant

    4 days ago

    Kansas City, United States LHH Full time

    Executive AssistantLHH is currently looking for an Executive Assistant for an Insurance Company in Kansas City, MO. In this role you will be responsible for a variety of administrative tasks to support the Executive Management team and is responsible for providing executive support including calendar management, travel expenses, expense reporting and various...

  • Executive Assistant

    4 weeks ago

    Kansas City, United States LHH Full time

    Executive AssistantLHH is currently looking for an Executive Assistant for an Insurance Company in Kansas City, MO. In this role you will be responsible for a variety of administrative tasks to support the Executive Management team and is responsible for providing executive support including calendar management, travel expenses, expense reporting and various...

  • Executive Assistant

    1 month ago

    Oklahoma City, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details.ResponsibilitiesCalendar and travel management for executivesAid...

  • Executive Assistant

    2 months ago

    Kansas City, United States Kraft Tank CO Full time

    Description The Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change. This role involves managing various executive and administrative tasks and ensuring the smooth operation of the CEO's office. Position Responsibilities ...

  • Executive Assistant

    2 months ago

    Grove City, United States Hazelden Betty Ford Full time

    Responsibilities Provide high-level administrative support to the executives (CFAO & COO) and the department leadership team to ensure all administrative duties are handled in a professional, timely and efficient manner to assure smooth operation of the department and to assist in meeting goals. Position requires an understanding of the executive's...

  • Executive Assistant

    1 month ago

    Redwood City, United States Kavaliro Full time

    Overview:Seeking an Executive Assistant to support C-Suite and Executive Leadership for a software company. This role requires adaptability, organizational excellence, and the ability to align with the unique needs and styles of each executive. The position fosters a collaborative, service-driven culture and contributes to a high-performing Executive...

  • Executive Assistant

    2 days ago

    Missouri City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Executive Assistant in Missouri City, Texas. The role primarily involves managing schedules, organizing briefings, and facilitating communication among various city offices. As an Executive Assistant, you will also be tasked with responding to citizen concerns,...

  • Executive Assistant

    5 days ago

    Kansas City, Missouri, United States ICONMA Full time

    Job Title: Executive AssistantWe are looking for an organized and detail-oriented Executive Assistant to join our team at Iconma in Kansas City, MO.This role will be responsible for providing administrative support to our leadership team.Responsibilities include managing calendars, coordinating travel arrangements, and preparing correspondence.The ideal...

  • Executive Assistant

    1 day ago

    Redwood City, United States Codexis Full time

    Executive AssistantDepartment: 64 - QC & Analytical Development Employment Type: Full Time Location: Redwood City, CA Description Codexis, a biotechnology company based in Redwood City, CA, is looking to hire an Executive Assistant. Codexis is a leading enzyme engineering company leveraging its proprietary CodeEvolver® technology platform to discover,...

  • Executive Assistant

    2 weeks ago

    Kansas City, Missouri, United States ICONMA Full time

    Job Title: Executive AssistantThe ICONMA company is seeking an experienced Executive Assistant to join their Kansas City, MO location. This role offers a competitive salary of $45,000 - $55,000 per year, depending on qualifications and experience.Responsibilities:This person will provide administrative support to the team by greeting guests, directing...

  • Executive Assistant

    2 weeks ago

    Oklahoma City, United States Acorn Capital Management Full time

    Job Title: Executive Admin/Office ManagerLocation: Oklahoma City, OKCompany: Acorn Capital ManagementAbout Us: Acorn Capital Management is a dynamic and innovative private equity firm dedicated to investing in high-potential companies and fostering their growth. We believe in creating long-term value and making a positive impact across aviation, aerospace,...

  • Executive Assistant

    12 hours ago

    Jersey City, United States A. Solomon Recruits Full time

    I Am Hiring an Executive Assistant In our rapidly evolving world, the impact of technology on business operations is undeniable. As we look to the future , it's essential to have individuals by our side who not only understand this landscape but can also navigate it with ease. I am hiring an executive assistant who will serve as my right-hand person,...

  • Executive Assistant

    3 weeks ago

    Kansas City, United States Staffmark Group Full time

    We are seeking a proactive and experienced Executive Assistant to support the Chief Information Officer (CIO) in a fast-paced and dynamic environment.Job Overview:As the Executive Assistant to the CIO, you will be at the forefront of administrative and organizational support. This role is vital in ensuring the efficient operation of the CIO‘s office and...