Executive Assistant

4 days ago


Dade City, United States REQ Solutions Full time

Job Title: Executive Assistant to CEO (C-Suite)

Location: Dade City, FL 33525 (Hybrid Role)

Direct Full-Time position


Job Description:

  • We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our C- Suite executive team.
  • The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently.
  • This role is crucial in ensuring the smooth operation of our office and supporting executives in their daily activities.


Responsibilities:

  • Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Transcribe meeting notes and prepare reports as needed.
  • Assist in event planning and execution for internal and external functions.
  • Manage office operations, ensuring a well-organized and efficient work environment.
  • Conduct data entry tasks with accuracy and attention to detail.
  • Proofread documents for clarity, grammar, and formatting before distribution.
  • Maintain confidentiality of sensitive information while demonstrating professionalism in all interactions.
  • Exhibit excellent phone etiquette when handling calls and inquiries from clients and stakeholders.
  • Experience
  • Proven experience as an Executive Assistant reporting to CEO, COO, Chief of Staff or in a similar administrative role is preferred.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
  • Experience with office management practices is a plus.
  • Banking, Financial Services is a plus
  • This candidate must be extremely well spoken to deal with senior level management & lawyers with exceptional written & communication skills.
  • We invite qualified candidates who are ready to contribute to our dynamic team while enhancing their professional skills in a supportive environment.

  • Executive Assistant

    2 weeks ago


    Miami-Dade County, United States CV - Christian Vision Full time

    About the JobCV Americas seeks a highly organized, dedicated, and dynamic Corporate Services Specialist to serve as an Executive Assistant to our Americas Director. This role is pivotal in supporting the Regional Director in enhancing regional operational efficiency and effectiveness. The successful candidate will manage the Director’s schedule, coordinate...

  • Executive Assistant

    2 months ago


    Oklahoma City, United States LHH Full time

    LHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details. ResponsibilitiesCalendar and travel management for executivesAid executive in preparing for...


  • Culver City, United States TalentBurst Full time

    Executive Assistant Culver City, CA- 90232 2+ months Onsite role Metro-Goldwyn-Mayer Studios Inc. ("MGM") is seeking an Executive Assistant to provide day-to-day administrative support to the Head of MGM Alternative. The successful candidate must have experience handling a wide range of administrative and executive support related tasks and be able to work...

  • Executive Assistant

    2 months ago


    Traverse City, United States Northwest Michigan Health Services Full time

    Are you looking for a meaningful career, with competitive pay and benefits? Join our team at Northwest Michigan Health Services, Inc. today! At Northwest Michigan Health Services, Inc, (NMHSI), just as we offer quality healthcare to anyone who needs it, we provide equal opportunities for all our employees and job applicants, and are committed to offering...

  • Executive Assistant

    2 weeks ago


    Garden City, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to support the General Council at our University! You will provide high-level administrative support for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveArrange conference calls and meetingsPlan work-related travel detailsReceive visitorsTrain and...

  • Executive Assistant

    5 days ago


    Kansas City, United States Eastern Air Lines Full time

    Position/Title: Executive AssistantReports to: President, Eastern Airlines Location: Headquarters, Kansas City, MO Overview At Eastern Airlines curiosity and excitement for growth go a long way. In fact, Eastern Airlines was launched by seekers, adventurers, and above all fliers. Our rich legacy and pioneering spirit are still evident in our team today. Our...

  • Executive Assistant

    1 month ago


    Redwood City, United States Motion Recruitment Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 2 month contract on W-2,...

  • Executive Assistant

    3 days ago


    Kansas City, United States LHH Full time

    Executive AssistantLHH is currently looking for an Executive Assistant for an Insurance Company in Kansas City, MO. In this role you will be responsible for a variety of administrative tasks to support the Executive Management team and is responsible for providing executive support including calendar management, travel expenses, expense reporting and various...

  • Executive Assistant

    4 weeks ago


    Kansas City, United States LHH Full time

    Executive AssistantLHH is currently looking for an Executive Assistant for an Insurance Company in Kansas City, MO. In this role you will be responsible for a variety of administrative tasks to support the Executive Management team and is responsible for providing executive support including calendar management, travel expenses, expense reporting and various...

  • Executive Assistant

    2 months ago


    Kansas City, United States Kraft Tank CO Full time

    Description The Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change. This role involves managing various executive and administrative tasks and ensuring the smooth operation of the CEO's office. Position Responsibilities ...

  • Executive Assistant

    1 month ago


    Oklahoma City, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details.ResponsibilitiesCalendar and travel management for executivesAid...

  • Executive Assistant

    2 months ago


    Grove City, United States Hazelden Betty Ford Full time

    Responsibilities Provide high-level administrative support to the executives (CFAO & COO) and the department leadership team to ensure all administrative duties are handled in a professional, timely and efficient manner to assure smooth operation of the department and to assist in meeting goals. Position requires an understanding of the executive's...

  • Executive Assistant

    1 month ago


    Redwood City, United States Kavaliro Full time

    Overview:Seeking an Executive Assistant to support C-Suite and Executive Leadership for a software company. This role requires adaptability, organizational excellence, and the ability to align with the unique needs and styles of each executive. The position fosters a collaborative, service-driven culture and contributes to a high-performing Executive...

  • Executive Assistant

    2 days ago


    Missouri City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract for a permanent position as an Executive Assistant in Missouri City, Texas. The role primarily involves managing schedules, organizing briefings, and facilitating communication among various city offices. As an Executive Assistant, you will also be tasked with responding to citizen concerns,...

  • Executive Assistant

    5 days ago


    Kansas City, Missouri, United States ICONMA Full time

    Job Title: Executive AssistantWe are looking for an organized and detail-oriented Executive Assistant to join our team at Iconma in Kansas City, MO.This role will be responsible for providing administrative support to our leadership team.Responsibilities include managing calendars, coordinating travel arrangements, and preparing correspondence.The ideal...

  • Executive Assistant

    1 month ago


    Culver City, United States Mindlance Full time

    Job Details:Job Title: Executive Assistant and Project CoordinatorJob Duration: 12+month contract (Possibility for extension)Job Location: Culver City LA – Onsite SummaryWe are looking for an Executive Assistant and Project Coordinator to be a trusted resource for the Business Operations team within Client Services. This person will work in a range of...

  • Executive Assistant

    13 hours ago


    Redwood City, United States Codexis Full time

    Executive AssistantDepartment: 64 - QC & Analytical Development Employment Type: Full Time Location: Redwood City, CA Description Codexis, a biotechnology company based in Redwood City, CA, is looking to hire an Executive Assistant. Codexis is a leading enzyme engineering company leveraging its proprietary CodeEvolver® technology platform to discover,...

  • Executive Assistant

    2 weeks ago


    Kansas City, Missouri, United States ICONMA Full time

    Job Title: Executive AssistantThe ICONMA company is seeking an experienced Executive Assistant to join their Kansas City, MO location. This role offers a competitive salary of $45,000 - $55,000 per year, depending on qualifications and experience.Responsibilities:This person will provide administrative support to the team by greeting guests, directing...

  • Executive Assistant

    2 weeks ago


    Oklahoma City, United States Acorn Capital Management Full time

    Job Title: Executive Admin/Office ManagerLocation: Oklahoma City, OKCompany: Acorn Capital ManagementAbout Us: Acorn Capital Management is a dynamic and innovative private equity firm dedicated to investing in high-potential companies and fostering their growth. We believe in creating long-term value and making a positive impact across aviation, aerospace,...

  • Executive Assistant

    3 weeks ago


    Kansas City, United States Staffmark Group Full time

    We are seeking a proactive and experienced Executive Assistant to support the Chief Information Officer (CIO) in a fast-paced and dynamic environment.Job Overview:As the Executive Assistant to the CIO, you will be at the forefront of administrative and organizational support. This role is vital in ensuring the efficient operation of the CIO‘s office and...