Administrative Assistant

1 week ago

Fort Lauderdale, United States AutoNation Full time

AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve.

So what do you say? Are you ready to be part of something big?

Provide administrative support primarily to the Tax Department (80%). Assist other accounting and finance departments as time permits. (20%). Interact with all lines of business within AutoNation as well as external consultants and vendors.

Organizational Relationships:


Position interacts with all finance departments and all lines of business within AutoNation as well as with external consultants and vendors..

Job Responsibilities:

Provide administrative support for Tax Department including but not limited to:

  • Secondary  role is to provide administrative support to the VP Tax
  • Primary  role is to provide administrative support to the Tax Department
  • Access and effectively navigate various software applications to support tax functions and projects
  • Creating and maintaining Excel spreadsheets as well as PowerPoint slides/presentations
  • Open, sort and forward large volumes of mail in an efficient and timely manner, particularly as it relates to all taxing authorities
  • Creating and filing of certified mailings/overnight mailings related to time- sensitive and high priority tax items
  • Maintenance of various tax files (including scanning and saving documents) for tax-specific areas including Property Tax, Federal Employer Identification Numbers, Sales Tax, Research binders, etc.
  • Review, track and manage department invoices in a timely fashion
  • Create vendors in accounts payable system
  • Review/ code invoices for payment; submit for payment and file as needed
  • Records Management coordinator for finance team  (Iron Mountain)
  • Occasionally coordinate travel, expense reports, meetings and material preparation
  • Maintain confidentiality and confidential information
  • Maintain tax and finance file room
  • Assist with calendar and other special requests as needed
  • Simultaneously execute a wide range of activities/ requests, and self-directed follow ups
  • Notarize documents, where possible
  • Maintain supply orders and sending communications to the team on related matters
  • Manage multiple tax email inboxes and coordinate tax obligations calendar
  • Facilitate conference room reservations and assist with resolving space conflicts

General Finance Departmental Assistance:

  • Assist Chief Accounting Officer as needed with travel/expense reporting/meetings (infrequent)
  • Assist  Finance teams as needed with administrative quarterly reporting obligations (infrequent)
  • Paper orders, supply orders, and sending communications for Finance departments

Event/Meeting planning as necessary

  • Demonstrate behaviors consistent with the Company’s Vision, Mission, and Values in all interactions with customers, co-workers, and suppliers.
  • Adheres to all company policies, procedures, and safety standards
  • Perform other job functions approved by VP Tax

Qualifications:

  • Ability to demonstrate initiative, flexibility, and a willingness to pitch-in as needed.
  • Minimum 3 years working in clerical  support work in a professional office environment.
  • Ability to maintain confidentiality and discretion in all aspects
  • Demonstrated collaborator and flexible demeanor to function successfully in a dynamic environment
  • Intermediate to advanced working knowledge of MS Office Suite – particularly MS Excel.
  • Demonstrated skills at effective problem-solving.
  • Demonstrated organizational skills with ability to prioritize workload and multi-task when needed
  • Excellent follow-up skills with ability to anticipate needs and demonstrate excellent judgment.
  • Ability to maintain and project a professional appearance and demeanor
Exciting Benefits and Perks Await You:

  • Competitive compensation and 401k matching

  • Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.

  • Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear

  • Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers

  • Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide

AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.

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