Current jobs related to Business/Administrative Associate- College of Medicine Advancement - Chicago - University of Illinois

  • Administrative Coordinator, Operating Room

    2 weeks ago

    Chicago, Illinois, United States The University of Chicago Medicine Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our Perioperative Services team at The University of Chicago Medicine. As an Administrative Coordinator, you will play a critical role in supporting the Operating Room team with various administrative tasks, ensuring seamless operations and exceptional patient...

  • College Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    College Clerical Assistant I - Math Center (Part-Time)At City Colleges of Chicago, we're committed to student success. As a College Clerical Assistant I, you'll play a vital role in supporting our mission by providing administrative assistance to the Math Center team.Key Responsibilities:Prepare and maintain accurate records, reports, and files.Provide...

  • College Administrative Assistant

    1 week ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    College Clerical Assistant I - Math Center (Part-Time)At City Colleges of Chicago, we're committed to student success. As a College Clerical Assistant I, you'll play a vital role in supporting our mission by providing administrative assistance to the Math Center team.The Math Center is a study space designed to help students thrive academically in...

  • Advanced Clinical Dietitian

    2 months ago

    Chicago, United States Northwestern Medicine Full time

    Description The Advanced Clinical Dietitian reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Advanced Clinical Dietician, in collaboration with the physician,...

  • Financial Expert

    3 weeks ago

    Chicago, Illinois, United States Northwestern Medicine Full time

    Job SummaryThe Senior Financial Analyst plays a critical role in supporting the financial goals and objectives of Northwestern Medicine. This position is responsible for analyzing financial data, identifying trends, and providing insights to inform business decisions.Key ResponsibilitiesSupport the monthly review and analysis of operational performance...

  • Associate Vice Chancellor of Technology and Business Sector Strategy

    7 days ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    Job SummaryWe are seeking a highly skilled and experienced Associate Vice Chancellor to lead our Technology and Business Sector Strategy. This role will provide strategic direction and leadership in managing our district-wide strategic plan to strengthen and renew our focus on academic, equity, and workforce readiness in the program areas of Information...

  • Associate Vice Chancellor

    1 week ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    Job SummaryWe are seeking a highly skilled and experienced Associate Vice Chancellor to lead our Technology and Business Sector Strategy. This role will provide strategic direction and leadership in managing our district-wide strategic plan to strengthen and renew our focus on academic, equity, and workforce readiness in the program areas of Information...

  • Senior Administrative Assistant

    5 days ago

    Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will provide exceptional administrative support to the Associate Dean, Office of Student Affairs, and other staff members.Key ResponsibilitiesProvide professional...

  • Senior IT Business Solutions Analyst

    1 month ago

    Chicago, Illinois, United States American College of Surgeons Full time

    About the American College of Surgeons The American College of Surgeons (ACS) is a prestigious professional and educational organization established to enhance the standards of surgical practice and elevate the quality of care for surgical patients. Founded in 1913, the College is committed to the ethical and proficient practice of surgery, having made...

  • Solutions Engineer Associate

    3 weeks ago

    Chicago, United States Northwestern Medicine Full time

    Description The Solutions Engineer Associate reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Solutions Engineer Associate is responsible for designing,...

  • Senior Administrative Assistant

    2 weeks ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will provide exceptional administrative support to the Associate Dean of Student Affairs and other key members of the Student Affairs Office.Key ResponsibilitiesProvide...

  • Senior Administrative Assistant

    1 month ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Job DescriptionJob DescriptionPosition SummaryThe Office of Student Affairs (OSA) in the Chicago Medical School at Rosalind Franklin University of Medicine & Science invites applications for a full-time Senior Administrative Assistant position. The University encourages applications from individuals belonging to groups underrepresented in their field and...

  • Senior Administrative Assistant

    1 month ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Position Summary The Office of Student Affairs (OSA) in the Chicago Medical School at Rosalind Franklin University of Medicine & Science invites applications for a full-time Senior Administrative Assistant position. The University encourages applications from individuals belonging to groups underrepresented in their field and those who can add valuable...

  • Associate Publisher

    3 weeks ago

    Chicago, Illinois, United States University of Chicago Full time

    About the RoleThe University of Chicago Press is seeking an Associate Publisher to join our team in a key business development role. As an Associate Publisher, you will be responsible for managing a select portfolio of journals across various disciplines, working closely with our editorial and marketing teams to drive business growth and promote long-term...

  • Administrative Assistant, Humanities, History

    4 months ago

    Chicago, United States Columbia College Chicago Full time

    Position Summary Directly reporting to the Chairperson of the Department of Humanities, History, and Social Science (HHSS), the Administrative Assistant provides high-level administrative support to the HHSS department. This includes resolving confidential, complex, and time-sensitive matters on behalf of the department and providing administrative and...

  • College Success Advising Specialist

    4 days ago

    Chicago, Illinois, United States College Possible Full time

    About College PossibleCollege Possible is a leading nonprofit organization dedicated to empowering students from low-income backgrounds to succeed in college and beyond. With a proven near-peer coaching model, we provide high-touch interventions to help students navigate and overcome common barriers to college access, retention, and degree completion.Our...

  • Hospital Operations Administrator

    3 days ago

    Chicago, Illinois, United States The University of Chicago Medicine Full time

    Job SummaryWe are seeking a highly skilled and experienced Hospital Operations Administrator to join our team at The University of Chicago Medicine. As a key member of our operations team, you will be responsible for ensuring the smooth and efficient operation of our hospital departments during evening, night, weekend, and holiday shifts.Key...

  • Adjunct Faculty, MSN-ENP Program, College of Nursing Instructor

    3 weeks ago

    North Chicago, Illinois, United States Rosalind Franklin University of Medicine & Science Full time

    Job SummaryWe are seeking a highly qualified and experienced Nursing Faculty Member to join our team at Rosalind Franklin University of Medicine & Science. The successful candidate will be responsible for providing instruction in the laboratory or clinical setting to nursing students.Key ResponsibilitiesDevelop and deliver high-quality educational programs...

  • Nurse Associate

    2 weeks ago

    Chicago, Illinois, United States The University of Chicago Medicine Full time

    Job Title: Nurse Associate - Heart/Vascular ClinicBe a part of a world-class academic healthcare system at The University of Chicago Medicine as a Nurse Associate (RN) with our Heart/Vascular Clinic. In this role, you will partner with the clinical team to provide patients with the highest quality of care.Key Responsibilities:Coordinate diagnostic and...

  • College Advisor

    1 week ago

    Chicago, United States City Colleges of Chicago Full time

    COLLEGE ADVISOR WILBUR WRIGHT COLLEGE The Advising & Transfer Department of Wilbur Wright College, one of the City Colleges of Chicago, seeks a College Advisor to assist with the development, coordination, and implementation of student support services and activities to increase recruitment and retention rates, course completion rates, graduation...

Business/Administrative Associate- College of Medicine Advancement

4 months ago

Chicago, United States University of Illinois Full time
Business/Administrative Associate- College of Medicine Advancement

Hiring Department: College of Medicine Advancement

Location: Chicago, IL USA

Requisition ID: 1025662

Posting Close Date: June 7, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UI Health offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Business Administrative Associate works with the Senior Director of Advancement Services to provide essential business and financial support to the advancement office of the College of Medicine. This position manages the purchasing process, reconciles expenses, and ensures compliance with college and university policies. The Associate also assists in basic facility and operation duties to ensure continued administrative support of the advancement team.

Duties & Responsibilities:
  • Work with staff and vendors to manage the purchasing process, including establishing purchases orders and navigating the contracting process.
  • Resolve issues related to accounting and record keeping, including researching and responding to vendors to ensure proper payment.
  • Oversee the regular reconciliation of financial accounts and work with Senior Director in ensuring compliance with departmental budget.
  • Manages advancement office P-card and T-cards ensuring timely reconciling via expense reports within Chrome River.
  • Using office T-card, aid in reserving items for fundraising staff such as car service for donors, flights for travel, hotel reservations, and conference related expenses
  • Serve as department super user in Chrome River and aid staff when questions or problems arise when entering their expenses.
  • Work with advancement services team to ensure purchasing of office items and mailing/shipping.
  • Provide back up support for various office administrative tasks such as answering the phone, mail and gift processing, and event support.
  • Run queries, lists, and various analytical reports as needed.
  • Assist with additional projects as assigned.
Minimum Qualifications Required:
  1. Bachelor's degree in business administration, management, or a field related to the position.
  2. Two (2) years of professional business, financial, and/or managerial work experience.

    (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications:
  • Ability to organize, prepare, and maintain records
  • Experience within business and financial systems
  • Proficiency in using Microsoft Word, Excel, and Access


To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details ofyour duties & responsibilities for each position held. Fully completethe education, licensure, certification and language sections. Youmay upload a resume, cover letter, certifications, licensures, transcripts anddiplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation