Executive Administrative Assistant

2 months ago


Salt Lake City, United States JobRialto Full time
Job Summary:

Provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.

Key Responsibilities:

• Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.

• Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of Harris in all interactions.

• Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.

• Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.

• Due to complex and confidential nature of the position, knowledge of the company's policies and procedures is required.

• Serve as event planning/coordinator for multiple business events of varying size and nature.

Required Qualifications:

• High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.

• At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.

Preferred Qualifications:

• Prefer a minimum of 10 years of prior experience working with senior executives.

• Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).

• A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.

• Good judgment and discretion in handling confidential information is of the utmost importance.

• Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.

• Possess the ability to work well as a team and independently with minimal supervision.

• Extremely organized with great attention to detail and excellent grammar skills.

• The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.

• Willing to work some extended hours when necessary, including the occasional availability at a moment's notice.

• Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.

Education: High School

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