Administrative Assistant

3 weeks ago

Salt Lake City, United States Chipton Ross Full time
Chipton-Ross is seeking an Administrative Assistant for a contract opportunity in Salt Lake City, UT.

This position is 100% onsite. There is a possibility to be converted to a full-time hire depending on business needs and contract performance.

RESPONSIBILITIES:
Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of Harris in all interactions.
Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
Due to complex and confidential nature of the position, knowledge of the companys policies and procedures is required.
Serve as event planning/coordinator for multiple business events of varying size and nature.

REQUIRED EXPERIENCE:
At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.

DESIRED REQUIREMENTS:
Prefer a minimum of 10 years of prior experience working with senior executives.
Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
Good judgment and discretion in handling confidential information is of the utmost importance.
Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
Possess the ability to work well as a team and independently with minimal supervision.
Extremely organized with great attention to detail and excellent grammar skills.
The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
Willing to work some extended hours when necessary, including the occasional availability at a moments notice.
Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.

EDUCATION:
Accredited High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.

WORK HOURS:
Full-Time
9/80 work schedule
1st Shift

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