Administrative Services Coordinator

2 days ago

Princeton, United States Emcor Inc Full time
About Us:

Fluidics Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since Fluidics was founded in 1968, a lot has changed in the mechanical contracting industry, including our company. We have acquired the most technologically and physically advanced resources available to meet the growing needs of our customers.

Job Title: --Facilities Coordinator

Job Summary: --

Provide general overall Facility Management services including continuous monitoring of facility. Work with facility managers to manage routine facility management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

Essential Duties and Responsibilities: --

Administrative Function

  • Assist Facility Management Team with planning for the team's goals and objectives.
  • Provide facility specific assistance to the project management team.
  • Become proficient at CMMS tools and serve as liaison between Finance.
  • Support FM team on procurement/bidding activities.
  • Support FM team on contract administration.
  • Initiate Purchase Orders, track spending and invoicing to match PO.
  • Become liaison on moves and space changes.
  • Coordinate special events in support of clients or our Company.
  • Provide support for meetings and conference room reservations as needed and directed.
  • Assist with the coordination and scheduling of maintenance activities.
Communication and Relationship Coordination
  • Provide general overall facility management services including continuous monitoring of
office/facility environment.
  • Function as an interface with clients, visitors, and guests; advise and guide for key Initiatives.
  • Ensure effective communication, connection, and support with customers.
  • Provide direction / information to vendors, facilities staff, and service providers as
required to ensure excellent coordination / execution of work within client environment with

minimal disruption.

Compliance
  • Properly and effectively administer and maintain all security systems.
  • Ensure COI compliance by reviewing tracking system input/output. (i.e.Jones, Prism, Corrigo, Angus)
Prism, Corrigo, Angus).
  • Assist with budgetary requests, analysis, and reporting.
  • Assist with anticipating, researching, analyzing, and reporting on budget variances explanations.
Qualifications: --

Education
  • Associates degree in facilities management, building, business, other related fields, or equivalent work experience
  • Bachelor’s degree preferred.
Knowledge, Skills, and Ability
  • Minimum of two years of industry experience with facility or property administration.
  • Superior customer service skills and orientation with location and client team.
  • Ability to maintain professionalism always under stressful situations.
  • Ability to plan and manage work under time constraints.
  • Ability to multitask and work without direct supervision.
  • Proficient in MS Office, and possess strong written, verbal and people skills.
  • Strong organizational skills and collaborative style
  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.


Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

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