Meetings & Events Assistant

7 days ago

Chicago, United States Beacon Hill Full time

Beacon Hill has partnered with a reputable Chicago bank to find a highly skilled and proactive Meetings and Events Assistant to assist with the coordination and execution of the Bank's large system meetings and employee events. This is a great temporary opportunity for detail-oriented individuals who thrive in a fast-paced environments to work in Chicago's downtown Loop area.

Responsibilities:

  • Manage and oversee event-related inboxes.
  • Address and follow up on attendee inquiries promptly.
  • Validate event registrations against attendee lists.
  • Respond to attendee queries and manage on-site information.
  • Prepare and organize CPE documentation, including sign-in sheets.
  • Serve as a backup contact for event speakers and vendors.
  • Use Cvent for generating reports on attendee lists, event agendas, and post-event surveys.
  • Assist with operations at the Registration/Welcome/Information Desk.

Qualifications:

  • Expertise in MS Office Suite and Cvent.
  • Experience with Canva is advantageous.
  • Superior written and verbal communication skills.
  • Demonstrated ability to juggle multiple tasks and adapt to changing priorities.
  • Professional appearance and demeanor.
  • Exceptional attention to detail and problem-solving capabilities.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please

click here or copy and paste the following link into an open window in your browser:

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

  • Meetings and Events Coordinator

    6 days ago

    Chicago, Illinois, United States Beacon Hill Full time

    Job SummaryBeacon Hill is seeking a highly skilled and proactive Meetings and Events Assistant to assist with the coordination and execution of large system meetings and employee events. This is a great opportunity for detail-oriented individuals who thrive in fast-paced environments to work in a dynamic team.Key ResponsibilitiesManage and oversee...

  • Meetings and Events Coordinator

    4 days ago

    Chicago, Illinois, United States Beacon Hill Staffing Group Full time

    Job SummaryBeacon Hill Staffing Group is seeking a highly skilled and proactive Meetings and Events Assistant to assist with the coordination and execution of large system meetings and employee events. This is a great opportunity for detail-oriented individuals who thrive in fast-paced environments to work in a dynamic team.Key ResponsibilitiesManage and...

  • Meeting Event Manager

    1 month ago

    Chicago, United States Covert Recruiting Full time

    Meeting Services ManagerFull TimeRemote Hybrid/2 days in Downtown Chicago Office$75-95k plus benefitsSUMMARY OF ROLELead the Meetings department to plan, develop and administer all logistical planning and management of national conferences and events. ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES• Lead, develop and administer all aspects of event...

  • Meeting Event Manager

    1 month ago

    Chicago, United States Covert Recruiting Full time

    Meeting Services ManagerFull TimeRemote Hybrid/2 days in Downtown Chicago Office$75-95k plus benefitsSUMMARY OF ROLELead the Meetings department to plan, develop and administer all logistical planning and management of national conferences and events. ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES• Lead, develop and administer all aspects of event...

  • Sales Representative

    1 day ago

    Chicago, Illinois, United States Ashfield Meetings & Events Full time

    About the RoleAshfield Meetings & Events is seeking a highly motivated and experienced Sales Representative to join our team. As a Sales Representative - Gastrointestinal Products, you will be responsible for driving sales growth and expanding our presence in the gastrointestinal market.Key ResponsibilitiesDevelop and execute sales strategies to meet and...

  • Meetings + Events Coordinator

    3 weeks ago

    Chicago, United States LulaFit Full time

    Salary Range: $60-65K annually + incredible benefits including up to a 4% employer match with our 401(k) Location: Chicago, IL Work Hours: 8:00am-5:00pm Monday-Friday on-site at the stunning 151 N Franklin and 155 N Wacker Ignite campus Reports to: Tenant Experience Director on-site Who We Are: At lulafit we are redefining amenity management in commercial...

  • Meetings + Events Coordinator

    3 weeks ago

    Chicago, United States LulaFit Full time

    Salary Range: $60-65K annually + incredible benefits including up to a 4% employer match with our 401(k) Location: Chicago, IL Work Hours: 8:00am-5:00pm Monday-Friday on-site at the stunning 151 N Franklin and 155 N Wacker Ignite campus Reports to: Tenant Experience Director on-site Who We Are: At lulafit we are redefining amenity management in commercial...

  • Meetings + Events Coordinator

    4 weeks ago

    Chicago, Illinois, United States lulafit Full time

    Salary Range: $60-65K annually + incredible benefits including up to a 4% employer match with our 401(k)Location: Chicago, ILWork Hours: 8:00am-5:00pm Monday-Friday on-site at the stunning 151 N Franklin and 155 N Wacker Ignite campusReports to: Tenant Experience Director on-siteWho We Are:At lulafit we are redefining amenity management in commercial real...

  • Engineering Intern

    3 months ago

    Chicago, United States Amp Americas Full time

    Job DescriptionJob DescriptionThe Engineering Operations Intern will assist with assigned projects and tasks under the direct supervision of a full-time engineer. These projects and tasks will include a variety of research, engineering, technical and analysis functions related to the firm’s development and operation of biogas...

  • Meeting & Incentive Event Planner

    3 months ago

    Chicago, United States Trident Experiential LLC Full time

    Job DescriptionJob DescriptionPLANNERTHE LEGAL STUFF: A Planner leads development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics....

  • Meeting & Incentive Event Planner

    3 months ago

    Chicago, United States Trident Experiential LLC Full time

    Job DescriptionJob DescriptionPLANNERTHE LEGAL STUFF: A Planner leads development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics....

  • Event Operations Specialist

    2 weeks ago

    Chicago, Illinois, United States PRA Business Events Full time

    Job OverviewEvent Operations SpecialistPRA is a premier business event management organization, dedicated to creating memorable experiences that inspire and elevate businesses. By combining Passion, Reach, and Authenticity, PRA collaborates with clients to design innovative, multi-sensory attendee experiences that leave a lasting impact.We are looking to...

  • Meeting Planner/Event Planner

    3 weeks ago

    North Chicago, United States Collabera Full time

    Job DescriptionJob DescriptionJob Description: Responsibilities: Create web-based registrations for meetings and events in Cvent meetings management software.Work with Business Owner and Meeting Planner to determine e-communications (invitations, reminders, confirmations, final confirmations etc.) required for each event.Assist Business Owner to ensure...

  • Senior Meeting

    1 month ago

    Chicago, United States Trident Experiential LLC Full time

    Job DescriptionJob DescriptionSENIOR PLANNERTHE LEGAL STUFF: A Senior Planner leads development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs,...

  • Event Field Staff Representative

    1 month ago

    Chicago, United States PRA Business Events Full time

    Job DescriptionJob DescriptionEvent Field Staff RepresentativePRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting...

  • Business Development Executive for Meetings and Events

    6 days ago

    Chicago, Illinois, United States Jobot Full time

    Job OverviewWe are seeking a highly motivated and experienced Business Development Manager to join our team at Jobot. As a key member of our sales team, you will be responsible for identifying and pursuing new business opportunities in the corporate meetings and events space.Key ResponsibilitiesResearch and qualify prospective clients to identify new...

  • Director of Operations

    3 months ago

    Chicago, United States Amp Americas Full time

    Job DescriptionJob DescriptionAbout Amp Americas Founded in 2011, Amp Americas builds, manages, operates, and maintains RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel and power. The vertically-integrated company leverages over a decade of unique expertise and specialized experience in...

  • Event Assistant

    3 weeks ago

    Chicago, United States Elevation Academy Full time

    Job Title: Entry Level Event Assistant Location: Chicago, IL Job Type: Full-time Reports to: Event Manager/Coordinator Job Summary: We are seeking a highly motivated and organized Entry Level Event Assistant to join our dynamic events team. The ideal candidate will support the planning, coordination, and execution of a variety of events. This role is perfect...

  • Event Assistant

    4 weeks ago

    Chicago, United States Elevation Academy Full time

    Job DescriptionJob DescriptionJob Title: Entry Level Event AssistantLocation: Chicago, ILJob Type: Full-timeReports to: Event Manager/CoordinatorJob Summary:We are seeking a highly motivated and organized Entry Level Event Assistant to join our dynamic events team. The ideal candidate will support the planning, coordination, and execution of a variety of...

  • Events Assistant

    2 months ago

    Chicago, United States Brand Avenue Full time

    Job DescriptionJob DescriptionDescriptionAbout the Role: An Events Assistant at Brand Avenue is responsible for supporting the planning, coordination, and execution of various events, ensuring they run smoothly and successfully. This role involves working closely with the events team to deliver memorable experiences that align with the company's goals...