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Meeting Event Manager

3 months ago

Chicago, United States Covert Recruiting Full time

Meeting Services Manager

Full Time

Remote Hybrid/2 days in Downtown Chicago Office

$75-95k plus benefits



SUMMARY OF ROLE

Lead the Meetings department to plan, develop and administer all logistical planning and management of national conferences and events.


ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES


• Lead, develop and administer all aspects of event planning for annual conference, leadership development advisory council, chapter leadership program, board meetings, committee meetings, all educational offerings and officers retreat.

• Lead and manage conference Requests for Proposal, site selections and all contract negotiations.

• Manage all catering orders, audio visual coordination, speaker selection, entertainment, group dining, air travel, hotel rooming lists, mobile app and onsite execution for all meetings.

• Sell exhibit space and a la carte sponsorship items for annual conference.

• Develop and manage all meeting budgets.

• Strategically review and analyze meetings strengths and weaknesses. Implement adjustments to improve effectiveness of future meetings.

• Collaborate with the Marketing, Communications and Education departments to ensure effective meetings.

• Create and manage registration sites.

• Manage travel program through vendor for participants in all events.

• Oversee in-house conference center services. Ensure that requested meeting space, room set up, audiovisual equipment and food/beverage services are provided. Coordinate with other staff for IT and building services.

• Monitor meetings hosted by regions and chapter organizations to track overall calendar of events and to leverage buying power with hotel brands. Advise region and chapter staff and volunteers to assist in their contracting or other meeting planning.

• Select, train, guide development and manage performance of staff, consultants and vendors. Act as role model and contribute to development of staff across the organization.

• Other responsibilities and duties as assigned.


QUALIFICATIONS

• A Bachelor’s degree in Hospitality/Tourism or related field, or equivalent related work experience.


At least 6 years of experience in meeting and event planning, including:

• Large-scale project management

• Accuracy and attention to detail

• Contract negotiation for a range of services and size

• Strategic planning and facilitation ability

• Written and verbal communication skills, effective with a variety of stakeholders

• Travel management including through vendor services and software, such as AmTrav

• Proficiency in event management software, such as Cvent

• Proficiency with MS Office, plus ability to quickly learn new systems and software


Physical Requirements

Standard office environment


Travel Requirements

Travel required 4 - 5 times annually