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Senior Coordinator

4 months ago

Chicago, United States United Airlines Full time

Description

There’s never been a more exciting time to join United Airlines. We’re on a path towards becoming the best airline in the history of aviation. Our shared purpose – Connecting People, Uniting the World – is about more than getting people from one place to another. It also means that as a global company that operates in hundreds of locations around the world with millions of customers and tens of thousands of employees, we have a unique responsibility to uplift and provide opportunities in the places where we work, live and fly, and we can only do that with a truly diverse and inclusive workforce. And we’re growing – in the years ahead, we’ll hire tens of thousands of people across every area of the airline. Our careers include a competitive benefits package aimed at keeping you happy, healthy and well-traveled. From employee-run "Business Resource Group" communities to world-class benefits like parental leave, 401k and privileges like space available travel, United is truly a one-of-a-kind place to work. Are you ready to travel the world?

At United, we have some of the best aircraft in the world. Our Technical Operations team is full of aircraft maintenance technicians, engineers, planners, ground equipment and facilities professionals, and supply chain teams that help make sure they’re well taken care of and ready to get our customers to their desired destinations. If you’re ready to work on our planes, join our Tech Ops experts and help keep our fleet in tip-top shape.

Key Responsibilities:

Responsible for providing wide ranging administrative support of a Technical Operations organization/location. Provides department scheduling, payroll processing and direct administrative support to the Technical Operations organization. Serves as liaison for station intra-departmental activities.

Communicates effectively and professionally with internal and external customers. Represents the respective leadership team and the organization in a highly professional manner. Demonstrates the ability to handle multiple tasks with minimal supervision. Takes initiative on requests and inquiries of administrative nature. Recommends action to improve administrative processes to help streamline work and efficiency. Acts as first point of contact for all department employees with any payroll or benefit issues including employee retirement processing, and coordinates with Employee Service Center for occupational employee claims.

Responsibilities

  • Responsible for providing a wide range of administrative duties, supporting front line employees in Warehouse & Distribution

  • Primary employee coordinator for all new hires and supports employee recognition and operational needs

  • Support with various administrative tasks including New Hire Onboarding, working with Staffing on Candidates with Clearance, Start Dates, Port IDs, Complete I-9, Department Access, various tasks for new hires, Renewing IDs, and FMLA requests and open items, operational support across all regions, oversight on daily Employee Recognition Programs, Vacation time management, Transitional Duty, and coordination of field trips and seniority

  • Perform personnel related duties including scanning, filing, make overtime call outs in accordance with local process, maintain payroll, and track attendance in accordance with provisions of union agreements and company policy

  • Gather data and prepare reports using excel and share point, and prepares information and reports pertaining to budgets, forecasts supplies and usage, operational building maintenance, facilities, and GSE liaison, performance reports for Sr. Leadership, and all compliance data

  • Maintain the Administrative aspects of Stores Operation by helping all employees with supplies, payroll (Finance liaison), time management, and administrative tasks assigned by Sr. Manager

  • May provide forecasts of future resource requirements and may assist in coordinating the adjustment/utilization of staffing resources to meet workload requirements to assure efficient cost and performance control

  • Reporting to Manager or Shift Manager, professionally representing the station Material Services department while interacting and coordinating with other departments

  • Responsible for providing wide ranging personnel duties

  • May include analytical support to the logistics operation

  • Key resource in union compliance - Works alongside Management to ensure all actions, requests, and processes are in alignment with the Contract

United values diverse experiences, perspectives, and we encourage everyone who meets the minimum qualifications to apply. While having the “desired” qualifications make for a stronger candidate, we encourage applicants who may not feel they check ALL of those boxes We are always looking for individuals who will bring something new to the table

Qualifications

Qualifications- External

Required

What’s needed to succeed:

  • High school diploma or equivalent

  • 2 years of previous administrative support experience and/or warehousing/supply chain

  • Proficient in MS office package including extensive knowledge in excel

  • Working knowledge of Sceptre or related experience

  • Strong knowledge of all aspects of the Tech Ops Organization (facilities, GSE, Stores, and Maintenance)

  • Proficiency in budgeting

  • Must be legally authorized to work in the United States for any employer without sponsorship

  • Successful completion of interview required to meet job qualification

  • Reliable, punctual attendance is an essential function of the position

Preferred

What will help you propel from the pack:

  • Associate degree or 2 years of relevant work experience

  • 2 years of airline Union experience

United Airlines is an equal opportunity employer. United Airlines recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status and other protected status as required by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions. Please contact JobAccommodations@united.com to request accommodation.

Equal Opportunity Employer - Minorities/Women/Veterans/Disabled/LGBT