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Police Department Records Specialist

1 month ago

Corvallis, United States City of Corvallis, OR Full time
Salary: $22.91 - $29.09 Hourly

Location : City of Corvallis, OR

Job Type: Full time regular employee

Job Number: 01211

Department: Corvallis Police Department

Opening Date: 05/23/2024

Closing Date: Continuous

Position Summary

The Records Specialist is responsible for telephone and walk-in business reception as well as the processing, maintenance, and data entry of all police reporting documents. This includes support for the Corvallis Police Department and Benton County Sheriff's Office in records management, investigation procedures, violation documentation, and dissemination of non-emergency information. These tasks are illustrative only and may include other related duties.

Full-time, AFSCME represented
12-month probationary period

Must meet all qualifications and requirements as listed in the

Proposed Recruitment Timeline
May 23, 2024Recruitment OpensJune 6, 2024 @ 5pmInitial review of candidatesContinuousSelect & invite candidates to testingContinuousOral BoardsContinuousFinal InterviewsJuly/AugustBackground and Medical ExamAnticipated Appointment September 16, 2024

Essential Functions

Provides public reception at the Police Department and Sheriff's Office front desk. Duties are taking reports, answering questions, taking, and accounting for payments, sex offender registrations, and receiving and releasing found items.

Answers non-emergency Police Department and Sheriff's Office phone calls, provides requested information or refers citizen to appropriate source of information.

Documents in computerized and written police form all pertinent information on various violation and misdemeanor crimes as reported by citizens. Reviews officer reports to ensure completeness, correctness, and conformity with OUCR requirements. Trains officers in OUCR requirements.

Operates manual and computer record systems performing data entry and file retrieval for the following:

  • Arrest warrants and court subpoenas;
  • Crime, stolen property, and custody reports;
  • Teletype service, traffic accidents and citations; and
  • Statistical reports as required.

Supports the public, police investigations, and other criminal justice agencies by performing record checks, providing copies of officers' reports, ordering DMV suspension packets, and other pertinent information as appropriate under public records laws. Reports DUII information to OLCC.

Processes fingerprint cards, warrants, and subpoenas.

Conforms with all safety rules and performs work in a safe manner.

Adheres to all City and Department policies.

Delivers excellent customer service to diverse audiences.

Maintains effective work relationships.

Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.

Qualifications and Skills

Education and Experience
High school diploma or equivalent and two years of related employment experience.

Knowledge, Skills and Abilities
Ability to perform duties related to the public safety records unit, including the ability to gain knowledge of applicable Oregon and municipal laws including those regarding storage, dissemination, and destruction of public safety records. Working knowledge of public records law.

Ability to relate well to a wide variety of individuals and groups, and to communicate effectively orally and in writing. Knowledge of business English, spelling, punctuation, grammar, and basic math skills required.

Understanding of operational rules and general instructions; and ability to respond to work situations with minimal supervision.

Ability to evaluate citizen reported situations, determine when to contact an officer or where to refer the citizen, and determine if a reported crime must be referred to a patrol officer or processed by Records.

Ability to get along well with coworkers, and the public, and maintain effective work relationships.

Ability to diffuse and resolve conflicts with difficult customers; and provide excellent customer service.

Ability to prioritize multiple duties and to work with interruptions.

Ability to type by touch and to use a computer and related software to perform the essential functions of the position. Ability to gain knowledge of public safety records specific software.

Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.

Special Requirements
Ability to meet LEDS Update/Inquiry certification requirements.

Must successfully pass a comprehensive background investigation including criminal history check and obtain an Oregon State Police Criminal Justice Information Systems clearance.

Demonstrable commitment to sustainability.

Demonstrable commitment to promoting and enhancing diversity.

The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace.

Ability to pass a pre-employment medical exam.
How to Apply

Qualified applicants must submit an online application located on the (click on "Apply" above). Position is open until filled. Applications must be received by 5:00 PM on Wednesday June 6, 2024, to be considered with the first review of applications. Applicants are encouraged to include a cover letter and resume with the online application; however, resumes will not be accepted in lieu of a completed online application. Late or incomplete applications will not be accepted/considered.

An Affirmative Action/Equal Opportunity Employer in Compliance with ADA.

The City of Corvallis offers a comprehensive benefits package to employees and eligible dependents.

This position is represented by the