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Part-Time Office Administrator
1 month ago
Temporary to Hire OR Direct Hire consideration: Pay rate range $22-26/hr depending on experience. Three (3) days a week, 8 hours each day (24 hours/week total) working on Monday, Wednesday, and Friday (Typical hours are 8:30 AM - 5:00 PM with 1/2 hour unpaid lunch). Benefits include 401(k) Matching, Employee Discount, and Bonus.
NOTE: Must possess a strong numbers sense. In this job role, will need to revise the invoice into a commercial invoice for import, which will require critical thinking to make the numbers / math work.
Essential Responsibilities will include but are not limited to:
Responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to staff members. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to multitask effectively.
Responsibilities will include but are not limited to:
- Process incoming orders
- Process purchase orders, sales orders and invoices
- Prepare shipments for shipping carrier
- Prepare importing documents
- Manage office supplies inventory and place orders, as needed
- Handle incoming and outgoing mail, emails, and phone calls
- Assist with training development and implementation
- Maintain and update files, records, and databases
- Min 2 years of proven experience in office administration or a related field
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of medical office management is a plus
- Ability to handle confidential information with discretion
- Demonstrated ability to work independently and as part of a team
- Strong problem-solving skills and attention to detail
- Experience and efficiency with QuickBooks is a plus
- Speaks Mandarin or other languages is a plus
Compensation / Pay Rate (Up to): $22.00 - $26.00 Per Hour
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