Administrative Assistant

1 week ago

Lubbock, United States Computer Transition Services, Inc. Full time
Company Description

CTSI has been an employer of choice in the Lubbock area since 1985, and our Mission and Values say it all: exceptional quality, high integrity, close relationships and understanding, personal growth and team spirit are among some of the reasons why our employees love working here

For Our Clients: At CTSI, our mission is to improve our clients' lives and business success by providing integrated solutions and professional services to meet their technological and organizational needs. We pride ourselves on providing quality IT solutions with a strong emphasis on customer service.

For Our Employees: CTSI provides a quality of life which is second-to-none. Hard work and input are valued through employee recognition, on-going professional development and honoring work/life balance.

Requirements
Job Description - Administrative and Accounting Assistant Duties

The administrative role involves providing essential support to our valued customers, vendors, partners, employees, and the general public. In the accounting realm, you'll work closely with the members of our Administration and Accounting Department, collaborating directly with the company's Controller and staff accountants. Your responsibilities will encompass a variety of tasks, including but not limited to:
  • Warmly greeting and welcoming guests while ensuring an exceptional level of customer service
  • Answering phone calls with professionalism and clarity, directing them to the appropriate departments or individuals
  • Keeping the lobby area immaculate and inviting to create a professional atmosphere
  • Scheduling and coordinating meetings, events, and similar activities efficiently
  • Managing incoming mail and maintaining an organized mailroom, ensuring all office supplies are well-stocked and functional
  • Receiving faxes and ensuring they reach the correct recipients
  • Timely shredding of confidential records as they come in
  • Overseeing and procuring office and kitchen supplies as needed
  • Maintaining the kitchen by preparing coffee each morning, ensuring cleanliness in the kitchen/break room, restocking drinks/snacks at day's end, and regularly assessing our needs
  • Helping manage and organize document and record storage in accordance with company retention policies and relevant laws
  • Acting as the primary Testing Administrator for CTSI's public testing center (training will be provided)
  • Assisting the Controller and staff accountants with various daily, weekly, and monthly tasks as requested
  • Supporting various daily operations and/or other tasks as assigned
Qualifications and Requirements:
  • Work hours are set from 7:45 am to 1:00 pm, Monday through Friday.
  • Arrive promptly at 7:45 am each weekday.
  • A high school diploma or equivalent is required.
  • Communicate clearly and distinctly when answering the phone.
  • Skills in using computers and office equipment are essential.
  • Must be proficient in Microsoft Office applications, especially Excel.
  • Strong spelling and grammar skills are necessary.
  • Attention to detail is crucial for this role.
  • Enthusiastic and proactive mindset.
  • Ability to work independently while effectively prioritizing tasks is important.
  • Strong time management and organizational skills are required.
  • Must be able to operate a motor vehicle and have dependable transportation for office errands. A valid driver's license, insurance, and a responsible driving record are a must.
  • 2-3 years of experience in bookkeeping or general accounting is preferred.
  • Familiarity with basic accounting principles is preferred.


Work Environment Conditions:

Mostly Inside the office, but some outside (pickup and deliveries)

Equipment Used: (Office equipment, software, etc.)

Office equipment, computer, telephone, other office equipment and software as needed

Physical Requirements:

Normal Office

Medium work (lift up to 40 lbs on occasion)

The employee frequently is required to sit for extended periods of time and use hands to operate computer keyboard, telephone and basic office equipment. May also be required to climb and descend stairs. May also be required to stand, walk, sit, stoop, kneel, crouch or crawl.

While performing the duties of this job, the employee is regularly required to talk and hear

Ability to drive company owned or personal vehicle

Benefits

CTSI provides a quality of life which is second-to-none. We offer a great work environment and a place to challenge your skills and advance your career. Your hard work and input are valued through employee recognition, on-going professional development and honoring work/life balance. Part-Time employment benefits include major holidays off and no weekend work.

  • Administrative Assistant

    1 month ago

    Lubbock, United States Texas Tech University Full time

    Administrative AssistantLubbock38946BRMedia and Communication Position DescriptionPerforms routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.Major/Essential FunctionsResponsible to assist the chair of the department to:Conduct research...

  • Administrative Assistant

    2 weeks ago

    Lubbock, United States Texas Tech University Full time

    38819BR Extended Job Title: Administrative Assistant Position Description: Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Requisition ID: 38819BR Travel Required: None Major/Essential Functions: As face of the...

  • Administrative Assistant

    2 weeks ago

    Lubbock, United States Texas Tech University Full time

    39076BR Extended Job Title: Administrative Assistant Position Description: Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Requisition ID: 39076BR Travel Required: None Major/Essential Functions: Reconcile P-Cards...

  • Administrative Assistant

    2 weeks ago

    Lubbock, United States Buckner International Full time

    Buckner Children and Family Services Community: Foster CareTransitionalProgramming Location: Lubbock, TX - Onsite Address: 5307 W. Loop 289, Suite 202 Job Schedule: Full-Time We are seeking an Administrative Assistant to join our Foster Care Transitional Program. As an Administrative Assistant, you will Shine Hope as you provide program receptionist...

  • Medical Assistant

    4 weeks ago

    Lubbock, Texas, United States Wellpath Full time

    Job SummaryThe Certified Medication Technician / Aide and Certified Medical Assistant is responsible for all aspects of medication administration within the scope of their certification and under the supervision and direction of a Registered Nurse. This role requires strong organizational and communication skills to ensure accurate and timely medication...

  • CPI PA Administrative Assistant II

    3 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:This position provides administrative support and technical program assistance work to the Program Administrator and other managerial staff. The successful candidate will be responsible for disseminating information, maintaining filing systems, and performing internal administrative support work. They will also train others and work under...

  • Operations Administrator

    4 weeks ago

    Lubbock, Texas, United States AgTexas Farm Credit Full time

    Job Title: Operations AdministratorAgTexas Farm Credit Services is seeking a highly skilled Operations Administrator to join our team in Lubbock, TX. As a key member of our operations team, you will provide advanced clerical and administrative support to multiple organizational units and departments.Key Responsibilities:Provide ongoing administrative support...

  • Operations Administrator

    3 weeks ago

    Lubbock, Texas, United States AgTexas Farm Credit Full time

    Job Summary:The Operations Administrator position is located in Lubbock, TX, and is responsible for providing advanced, complex clerical and administrative support duties in support of multiple organizational units and departments. This role requires independent judgement and analysis, and the ability to perform a variety of tasks, including data entry,...

  • Executive Administrative Assistant- Support Services line

    6 months ago

    Lubbock, United States UMC Health System Full time

    We’ve learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas. Job Summary The Executive Administrative Assistant to the VP , Support Service is responsible for assisting a member or members of UMC Executive team with various administrative duties Reports to: Job...

  • Operations Administrator

    3 weeks ago

    Lubbock, Texas, United States AgTexas Farm Credit Full time

    Job Title: Operations AdministratorJob Summary:The Operations Administrator will provide advanced, complex clerical and administrative support duties in support of multiple organizational units and departments. This role requires independent judgement and analysis, as well as a general knowledge of office equipment and systems used for the storage and...

  • Administrative Operations Manager

    3 weeks ago

    Lubbock, Texas, United States Terracon Full time

    Job SummaryAs a key member of the Terracon team, the Senior Administrative Staff will be responsible for managing the operational, administrative, and fiscal activities of a regional Remediation Construction Services team. This role ensures that resources are used effectively and economically, and that administrative needs are met. The ideal candidate will...

  • Senior Administrative Staff

    3 weeks ago

    Lubbock, Texas, United States Terracon Full time

    Job Summary:Terracon is seeking a highly skilled Senior Administrative Staff to join our team. As a key member of our administrative team, you will be responsible for managing the operational, administrative, and fiscal activities of our regional Remediation Construction Services team.Key Responsibilities:Manage the day-to-day operations of a variety of...

  • Administrative Support Specialist

    3 weeks ago

    Lubbock, Texas, United States Comfort Keepers - Lubbock Full time

    Job OverviewComfort Keepers - Lubbock is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our office staff, you will provide administrative support to our employees and clients, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to employees and...

  • Administrator

    4 days ago

    Lubbock, United States AgTexas Farm Credit Services Full time

    COMPANY PROFILE:AgTexas Farm Credit Services serves and supports approximately 2,600 member/borrowers in areas of lending, insurance sales, appraisal, and/or leasing. Eleven office locations can be found throughout the Association‘s 43-county trade territory, and the association has an average loan volume of approximately $2.85 billion, with total assets...

  • Administrative Support Specialist

    3 weeks ago

    Lubbock, Texas, United States AgTexas Farm Credit Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at AgTexas Farm Credit Services. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting multiple organizational units and departments.Key ResponsibilitiesProvide advanced, complex clerical and administrative support...

  • Administrative Support Specialist

    4 weeks ago

    Lubbock, Texas, United States Texas Tech University Full time

    Job SummaryThe Administrative Assistant will provide routine administrative support and technical program assistance to the department. This role will work under moderate supervision with limited latitude for the use of initiative and independent judgment.Key ResponsibilitiesAssist the chair of the department in conducting research of student statistical...

  • Administrative Support Specialist

    4 weeks ago

    Lubbock, Texas, United States Moss Law Firm, P.C. Full time

    Job OverviewMoss Law Firm, P.C. is seeking a highly organized and detail-oriented Office Assistant to support our team. The ideal candidate will have previous experience in office administration and excellent communication skills.Key Responsibilities:Accurately input data into computer systemsMaintain organized filing systems and...

  • Administrative Support Specialist

    3 weeks ago

    Lubbock, Texas, United States Lubbock County, TX Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Lubbock County, TX. The successful candidate will provide administrative support in the Dispute Resolution department, ensuring the efficient delivery of services to the public.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Asst II

    6 months ago

    Lubbock, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst II Administrative Assistant II – Starting Market Rate Salary $36,.35 Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of...

  • Certified Nursing Assistant

    7 days ago

    Lubbock, United States Covenant Health Full time

    Description The Certified Nursing Assistant performs basic patient care by assisting in the treatment and care of patients under the direction of a licensed nurse. Providence caregivers are not simply valued – they’re invaluable. Join our team at Covenant Children's Hosp (Methodist Children's Hosp) and thrive in our culture of patient-focused,...