Administrative Asst II

4 months ago

Lubbock, United States Texas Department of Aging & Disability Services Full time
Job Description:
Administrative Asst II

Administrative Assistant II – Starting Market Rate Salary $36,.35

Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, and answers basic questions. Enters data in the state and federal automated reporting systems, conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Prepares and distributes documents requested under the Freedom of Information Act and submits to state office.

The state of Texas offers many to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuityas well as (k) and Programs under the Employees Retirement System of Texas.
Essential Job Functions:
·Maintains a regular and predictable work schedule.
·Knowledge of maintaining records, files, or logs (for example, administrative, personnel, contract, correspondence forms, documents, purchasing, case files, tracking logs, files/documents on diskette) including filing, retrieving, or purging.
·Knowledge of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office.
·Maintains regional Survey Management System database.
·Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
·Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives and reports.
·Ensures all documentation complies with state and federal requirements.
·Makes corrections to ensure compliance.
·Processes all state and federal enforcement actions within required time frames.
·Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal.
·Determines appropriate distribution for all actions to meet federal and state requirements.
·Enters critical information into state and federal databases regarding scheduling, agency visits, recommendations and activities to provide accurate data for required internal and public reporting processes.
·Responsible for submitting to state office all documentation requested through the Freedom of Information Act, including reviewing the file to determine location of documentation, copying appropriate documents, and distributing within required timeframes.
·Other duties as assigned.
Knowledge Skills Abilities:
Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail.
Ability to quickly comprehend frequent technical changes.
Ability to learn and maintain knowledge of the Long-Term Care Integrated computer system and regional Survey Management System.
Ability to read, understand and apply program technical procedures for processing surveys, enforcement actions, and administrative penalties.
Ability to maintain a high level of confidentiality.
Knowledge and experience with computers.

  • CPI PA Admin Asst II

    5 months ago

    Lubbock, United States Texas Department of Aging & Disability Services Full time

    Job Description: CPS PA Admin Asst II This position provides administrative support or technical program assistance work to the Program Administrator and other managerial staff. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under moderate supervision with...

  • Administrative Assistant II

    2 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant II to provide administrative support to the Program Administrator and other managerial staff in the Child Protective Services (CPS) program. Key Responsibilities: • Provide administrative support to the Program Administrator and other managerial staff, including...

  • Administrative Assistant II

    2 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant II to provide administrative support to the Program Administrator and other managerial staff in the Child Protective Services (CPS) program. Key Responsibilities: • Provide administrative support to the Program Administrator and other managerial staff, including...

  • CPI PA Administrative Assistant II

    3 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist II to provide administrative support to the Program Administrator and other managerial staff at the Texas Department of Aging & Disability Services. **Key Responsibilities:** Provide administrative support to the Program Administrator and other...

  • CPS Program Administrative Assistant II

    3 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: CPS Program Administrative Assistant II This role is essential in providing administrative assistance and technical program support to the Program Administrator and other leadership personnel. Responsibilities include managing information dissemination, maintaining organized filing systems, and executing internal administrative tasks. The...

  • Medical Assistant II

    20 hours ago

    Lubbock, Texas, United States Providence Health & Service Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant II to join our team at Providence Health & Services. As a Medical Assistant II, you will work under the delegation of a licensed practitioner to provide patient care and support services in a fast-paced clinical environment.Key ResponsibilitiesAssist licensed practitioners with patient care and...

  • Medical Assistant II

    4 days ago

    Lubbock, Texas, United States Providence Health & Service Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant II to join our team at Providence Health & Services. As a Medical Assistant II, you will work under the delegation of a licensed practitioner to provide patient care and support services in a fast-paced clinical environment.Key ResponsibilitiesAssist licensed practitioners with patient care and...

  • Medical Assistant II

    20 hours ago

    Lubbock, Texas, United States Providence Health & Service Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant II to join our team at Providence Health & Services. As a Medical Assistant II, you will work under the delegation of a licensed practitioner to provide patient care and support services in a fast-paced clinical environment.Key ResponsibilitiesAssist licensed practitioners with patient care and...

  • Nurse II Position

    24 hours ago

    Lubbock, Texas, United States HEALTH AND HUMAN SERVICES COMMISSION Full time

    Job Title: Nurse IIJoin the Health and Human Services Commission as a Nurse II and make a meaningful difference in the lives of individuals with intellectual and developmental disabilities.About the Role:The Direct Care RN performs routine level nursing work providing for the assessment, care, and treatment of individuals who reside in a State Supported...

  • Medical Assistant II

    4 days ago

    Lubbock, Texas, United States Providence Health & Service Full time

    Job SummaryThe Medical Assistant II plays a vital role in providing high-quality patient care in a fast-paced clinical environment. As a key member of our healthcare team, you will work under the supervision of a licensed practitioner to perform a variety of clinical and administrative tasks.Key ResponsibilitiesAssist with patient exams, procedures, and...

  • Medical Assistant II

    1 week ago

    Lubbock, Texas, United States Providence Health & Service Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant II to join our team at Covenant Medical Group. As a Medical Assistant II, you will work under the delegation of a licensed practitioner to provide patient care and support in a fast-paced clinical environment.Key ResponsibilitiesPerform clinical tasks and procedures as directed by licensed...

  • Medical Assistant II

    6 days ago

    Lubbock, Texas, United States Providence Health & Service Full time

    About the RoleWe are seeking a highly skilled Medical Assistant II to join our team at Covenant Children's Hospital. As a Medical Assistant II, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesAssist licensed practitioners with patient care and administrative tasksPerform clinical duties,...

  • Medical Assistant II

    5 days ago

    Lubbock, Texas, United States Providence Health & Service Full time

    Job SummaryThe Medical Assistant II plays a vital role in providing high-quality patient care in a fast-paced clinical environment. As a key member of our healthcare team, you will work under the supervision of a licensed practitioner to perform a variety of clinical and administrative tasks.Key ResponsibilitiesAssist with patient exams, procedures, and...

  • Medical Assistant II

    8 hours ago

    Lubbock, Texas, United States Providence Health & Service Full time

    About the RoleWe are seeking a highly skilled Medical Assistant II to join our team at Covenant Children's Hospital. As a Medical Assistant II, you will work under the delegation of a licensed practitioner to provide patient care to assigned patients.Key ResponsibilitiesPerform all aspects of the Associate Medical Assistant role and provide clinical support...

  • Medical Assistant II

    7 days ago

    Lubbock, Texas, United States Providence Service Full time

    About the RoleWe are seeking a highly skilled Medical Assistant II to join our team at Covenant Medical Group. As a Medical Assistant II, you will work under the delegation of a licensed practitioner to provide patient care and support to assigned patients.Key ResponsibilitiesPerform clinical duties as directed by a licensed practitioner, including taking...

  • Medical Assistant II

    7 days ago

    Lubbock, Texas, United States Providence Service Full time

    About the RoleWe are seeking a highly skilled Medical Assistant II to join our team at Covenant Medical Group. As a Medical Assistant II, you will work under the delegation of a licensed practitioner to provide patient care and support to assigned patients.Key ResponsibilitiesPerform clinical duties as directed by licensed practitioners, including taking...

  • Program Assistant II

    2 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist II to provide administrative support to the Program Administrator and other managerial staff at the Texas Department of Aging & Disability Services. **Key Responsibilities:**Provide administrative support to the Program Administrator and other managerial...

  • CPI PA Administrative Assistant II

    2 days ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:This position provides administrative support and technical program assistance to the Program Administrator and other managerial staff in the Child Protective Services (CPS) program. The successful candidate will be responsible for disseminating information, maintaining filing systems, and performing internal administrative support work.Key...

  • Administrative Support Specialist for CPS

    4 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: CPS Program Administrative Assistant II This role offers vital administrative assistance and technical program support to the Program Administrator and other leadership personnel. Responsibilities include managing information dissemination, maintaining organized filing systems, and executing internal administrative tasks. This position may...

  • CPS Program Coordinator Assistant II

    4 weeks ago

    Lubbock, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: CPS Program Administrative Assistant II This role is designed to deliver comprehensive administrative support and technical program assistance to the Program Administrator and other management personnel. Responsibilities include the dissemination of information, maintenance of filing systems, and execution of internal administrative tasks....