Operations Administrator
4 days ago
Job Title: Operations Administrator
Job Summary:
The Operations Administrator will provide advanced, complex clerical and administrative support duties in support of multiple organizational units and departments. This role requires independent judgement and analysis, as well as a general knowledge of office equipment and systems used for the storage and retrieval of business information.
Key Responsibilities:
- Provide ongoing administrative support to the fleet function of the association, including driver support, acquisition/deposition administration, documentation and records keeping, recall maintenance, and other duties as required.
- Assist with facilities upkeep, including coordinating building repairs and maintenance, cleaning services, office supply inventory, various office meals, and other tasks as required.
- Coordinate the quarterly New Employee Orientation with new employees, senior leaders, and other participants by planning, organizing, and communicating the event.
- Assist in the ongoing administration of the Volunteer Matched Donations program, ensuring compliance and documentation with the respective policy.
- Coordinate, schedule, and oversee development of reports, presentations, and documents; research and secure information for projects; develop general administrative management methods which improve communications and work processes, expedites workflow, and simplifies reporting procedures.
- Use computer-based systems to track activities such as sales, budgets, operational benchmarks, and payments; set up spreadsheets and create graphs; perform data entry as required.
- Compose and edit letters, memoranda, and other correspondence of varying complexity from a variety of source documents.
- Maintain tickler files and calendars in order to provide effective administration of organizational duties.
- May arrange travel schedules for managers and staff, including preparing itinerary, making transportation and hotel arrangements through internal and external resources.
- Organize and maintain various files and binders; files and retrieves documents electronically and manually.
Requirements:
- High school diploma or equivalent and five (5) or more years of planning, organizing, and coordinating administrative support activities in an office environment.
- General knowledge of office equipment and systems used for the storage and retrieval of business information.
- General knowledge of standard records management and file classification practices.
- Specialized knowledge of written correspondence principles.
- Skill in oral and written communication.
- Intermediate skill level in Microsoft Office applications.
EOE/AA/M/F/D/V:
AgTexas FCS is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, national origin, protected veteran status, sexual orientation, gender identity, or genetic information.
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