Revenue Accounting Manager

2 weeks ago

Baltimore, United States NATIONAL CENTER ON INSTITUTIONS AND Full time
Job Details

Job Location
National Center on Institutions and Alternatives Inc - Baltimore, MD

Position Type
Full Time

Education Level
Bachelor's Degree

Travel Percentage
None

Job Shift
Day

Job Category
Accounting

Description

Job Title:Director of Revenue/Client Accounting

Department:Fiscal

Reports To:Vice President, Finance and Administration

FLSA Status: Exempt

General Purpose of the Job:Responsible for prompt and accurate billing and collection for services of the School, DDA, Service contracts, clients, and all other customers of NCIA. Maintain client's funds for the Adult Residential, and processing payments such as personal spending, cable, telephone, and BGE bills. Assume responsibility for Accounts Payable manager's duties at the time of her/his absence.

Essential Duties and Responsibilities:
  1. Collects, organizes and posts client expenses and processes timely payment.
  2. Responsible for initiating transfer of Cost of Care to agency. Manage clients' fund accounting such as deposit monthly benefit checks. Calculate NCIA Cost of Care. Reconcile accounts with the bank statement.
  3. Evaluates payment of medical bills for clients.
  4. Coordinates with residential staff to integrate community account balances within testing; and reviews/maintains that fund balances in client accounts remain at a level to support eligibility.
  5. Coordinates with Residential Services to facilitate proper use of client funds.
  6. Makes periodic house inspections to audit items purchased for clients.
  7. Prepares documentation for recertification of clients for benefits, i.e. SSDI, SSI, VA, Section 8. Meet independently with SSA on behalf of clients.
  8. Interpret benefit eligibility rules for SSA and administer accordingly.
  9. Notifies required internal staff and external agencies of changes to a person's benefit status.
  10. Responds to request for client fund information from families, government, and program staff.
  11. Coordinates with internal Accounts Receivable (AR) staff to prepare bills for clients with external representative payees.
  12. Prepares reduction/increase to Cost of Care as needed and forwards paperwork to the Social Security Administration (SSA).
  13. Updates State systems to reflect proper Cost of Care, room/board, and other charges as necessary.
  14. Coordinates with residential staff to integrate community account balances are within resource limits.
  15. Prepare monthly invoices for all customers.
  16. Monitor the timeliness of payments; work with customers and NCIA Program personnel for a prompt resolution.
  17. Post payments to AR detail.
  18. Reconcile AR open balances.
  19. Review client fund disbursement requests such as personal spending, cable, internet invoices and administer the program in compliance with DDA regulations and NCIA policies.
  20. Ensure that all billing is done accordance with the DDA and school's support-funding plan.
  21. Prepare management reports related to revenue and funding for program directors.
  22. Serve as accounts payable backup, as necessary.
  23. Accurately process monthly attendance for Residential and Vocational programs.
  24. Analyze attendance for discrepancies and resolve with appropriate program personnel.
  25. Maintain a record of attendance in both company spreadsheets and the PCIS software program.
  26. File any error reports necessary with DDA.
  27. Certify the monthly attendance in the PCIS system by the 25th of every month and send a signed copy of the attendance summaries to DDA.
  28. Using the company attendance sheet, update the company accrual spreadsheet and prepare the monthly revenue accrual journal entry for all programs.
  29. Enter the revenue accrual into financial system and notify the Controller Senior Accountant upon completion.
  30. Download and analyze the quarterly invoices prepared by DDA. Resolve any discrepancies.
  31. Serve as liaison between the Fiscal department and the CBAI division.
  32. Prepare and submit all forms required by DDA (Form 437 quarterly for payment of the IFC Grant, Form 438 as needed to submit with Form 437 and annual DDA Form 440).
  33. Prepare Cost Report, Wage, and Benefit Survey to be submitted to DDA annually.
  34. Perform other duties as assigned by the Vice President of Finance or designee.
  35. Develop written procedures for the job functions.


Qualifications

Supervisory Responsibilities: None.

Education and/or Experience:
  • Bachelor's degree from a four-year college or university.
  • Seven years related experience and/or training, or equivalent combination of education and experience.
Language Skills:
  • Ability to read, analyze, and interpret financial reports, and legal documents.
  • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
  • Understanding written sentences and paragraphs in work related documents.
  • Writing/communicating effectively in writing as appropriate for the needs of the audience.
Mathematical Skills:
  • Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • The ability to choose the right mathematical methods or formulas to solve a problem.
  • The ability to add, subtract, multiply, or divide quickly and correctly.
Reasoning Ability:
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract concrete variables.
Certificates, Licenses, Registrations: None required.

Other Skills and Abilities:
  • Advanced Excel skills required
  • Prior experience with computer based financial accounting systems required
Other Qualifications: Collaborative work style.

Physical Demands:
  • Primarily sedentary requiring use of hands and arms for reaching and typing.
  • Limited walking and standing.
  • Communication and auditory ability required.
  • Minimal lifting up to 15 lbs.
  • Close vision (clear vision at 20 inches or less). Color vision (ability to identify and distinguish colors). Ability to adjust focus.
    Work Environment: Indoor office environment. Moderate noise, business office with computers and printers, light traffic.

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