Administrative Assistant

4 days ago

Moline, United States Medcor Full time

Medcor is looking to hire an Administrative Assistant to join our healthcare team at our clinic in Moline, IL.

The Administrative Assistantwill be responsible for providing high-level, administrative support to the Operations Department. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff, as well as outside clients and vendors.

Get a load of this, here at Medcor, we value your opinion. Crazy, right? You know what else? Our leadership team likes to recognize your contributions and offer you something called compliments. Turns out people feel valued because of it. Now combine that work environment with good pay, a bunch of great benefits, some perks like a strong focus on your health and wellness, and before you know it, you're working with coworkers that are pleasant and caring. It's not rocket science. It's Medcor. We sincerely hope this is the last job application you'll ever have to fill out.

Here's the top five reasons why this job is different than any other you're looking for:

  1. Medcor focuses on every advocate's personal well-being, known as our Better Me Wellness program. How many corporate jobs around here give you that? You get things like:
    • Access to wellness coaches who support you as you work toward your health and wellness goals
    • Health insurance discount for participation
    • On-site fitness center with daily fitness classes
    • You get a daily 20 minute wellness break
  2. Activities to engage employee interaction (BBQ's in the summer, contests, wellness walks), which helps create and maintain a fun and interactive corporate culture. You should enjoy your time at work.
  3. Medcor believes and supports a fun and inviting atmosphere as part of our Better@Medcor program. Advocates complement each other, are happy at work, and there's even time for play. I know, crazy concept, huh? But it works
  4. Coffee We have the best coffee machine around. Maybe this should be number 1.
  5. Support and an open-door policy. As part of the Medcor family, we know life happens and it can be crazy at times. We support you and work with you through all the challenging times. We believe in a work/life balance. We want good, healthy advocates who can, in turn, advocate for others and make this place a whole lot better.

A typical day in the life of an Administrative Assistant
  • Manage and coordinate scheduling of meetings, events, and travel for operations and, when necessary, members of their team.
  • Compile materials for reports and/or presentations, generate reports in excel, and prepare expense reports
  • Making travel arrangements for our nationwide advocates
  • Set up appointments and manage calendars
  • Order medical supplies
  • Proven experience supporting multiple personnel
  • Strong attention to detail, follow-up and excellent organizational skills
  • Ability to treat sensitive/confidential information with appropriate discretion
  • The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
  • Good working knowledge of office equipment and procedures including Microsoft Office, computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, filing systems, etc.
  • Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills
  • Occasional after hours work is necessary
You Must
  • Have a minimum of two years related experience
  • Have anticipatory and proactive focus on support
  • Have a high attention to detail with ability to see the bigger picture
  • Have emotional and professional stability
  • Have Administrative Assistant experience that reflects ability to successfully support multiple departments
  • Have strong written and verbal communication
  • Have a high level of accountability
  • Have proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook. Excellent word processing and file management skills
  • Have a strong sense of urgency, adaptability, flexibility and resourcefulness
  • Be a team member

Benefits
We don't just advocate for our clients and our patients; we also advocate for ourselves. Our benefits include paid time off, health and dental insurance, 401K with match, education reimbursement, and more. To learn more about Medcor's Culture click here.

Medcor Philosophy
Medcor embraces a set of simple, interconnected practices that everyone can tailor to their own life and work. To preserve our pioneering, entrepreneurial spirit, we impart our values through the ongoing Better@Medcor campaign: encouraging our advocates to make a conscious choice to practice our values, to celebrate and recognize each other via our peer recognition program, and to support one another during tough times.

Medcor is a tobacco free and smoke free workplace

EOE/M/F/Vet/Disability

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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