Administrative Assistant

1 month ago


Moline, United States Staff Finders Inc Full time

About the job Administrative Assistant

We are looking for a detail-oriented and proactive Administrative Assistant to join our team. In this role, you will play a critical part in supporting department managers and keeping day-to-day operations running smoothly. If you thrive in a collaborative environment and are adept at managing schedules, organizing files, and handling multiple tasks, wed love to meet you.

Job Responsibilities:

  • Schedule meetings, coordinate travel arrangements, and maintain appointment calendars for department managers or supervisors; may also coordinate meeting amenities, such as refreshments.
  • Update and maintain databases, system applications, files, and spreadsheets to ensure accuracy and accessibility of information, and prepare reports as directed.
  • File documents according to established procedures for both on-site storage and long-term archiving.
  • Process and distribute incoming and outgoing mail, interoffice messages, and faxes throughout the department.
Skill Set Requirements:
  • Previous experience in an administrative role is preferred.
  • Proficiency in Microsoft Office tools, including Outlook, PowerPoint, Word, and Excel.
  • A willingness to learn and follow directions accurately.
  • Strong attention to detail.
  • Excellent written and verbal communication skills.


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