Office Assistant

2 weeks ago


Louisville, United States Stengel Hill Architecture Full time

Stengel Hill (SH) is seeking a detail-oriented and organized part-time Office Assistant (20 hours/week to start) to support SH's administrative needs. Responsibilities include handling correspondence, filing, and assisting with various office tasks to ensure smooth daily operations. Strong communication skills and proficiency with office software are essential.

POSITION OVERVIEW

  • Answer Telephones and Direct Calls: Manage incoming calls and ensure they are directed to the appropriate team member efficiently.
  • Order Office Supplies: Monitor inventory levels and place orders for office supplies to ensure that the office is well-stocked and operational.
  • Handle Printing Log for End-of-Month Reporting: Maintain accurate records of printing activities and compile data for monthly reporting.
  • Assist with Travel Booking: Coordinate travel arrangements, including flights, accommodations, and transportation, for staff as needed.
  • Handle Birthday and Anniversary Announcements: Organize and manage announcements and celebrations for employee birthdays and anniversaries to foster a positive office culture.
  • Schedule Office Lunch and Learns: Coordinate educational lunch sessions, including scheduling speakers, arranging catering, and managing invitations.
  • Assist with Office Events: Provide support for the planning and execution of office events, such as meetings, parties, and team-building activities.
  • Assist with Mailing/Package Mailing: Manage the process of sending and receiving mail and packages, ensuring timely and accurate delivery.
  • Handle Maintenance Requests: Respond efficiently to maintenance requests by coordinating with appropriate maintenance contacts.
MINIMUM QUALIFICATIONS
  • High School Diploma or the equivalent
  • 1-2 years' experience in an office setting or similar administrative role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software
  • Strong organizational and time-management skills
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks effectively
  • Attention to detail and problem-solving skills


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