Admin & Office Manager/ Executive Assistant

4 months ago

Louisville, United States KENTUCKY RIGHT TO LIFE AND ED FOUNDATION Full time
Job DescriptionJob Description

Position Profile:

Professional Office Management/Executive Assistant 

Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3/4 time working hours)

Selected for the position, the candidate/new employee is hired with the expectation that they are technologically savvy, goal orientated and motivated with a passion for our mission.

Duties include providing support to the executive director, assisting in daily office needs, and managing the company’s general administrative activities and coordinating volunteers when working on specific projects.

The successful Administrator should ensure the efficient and smooth day-to-day operation of the office. The successful Executive Assistant is a trusted member of the Executive Director’s team. You are the Exec’s gatekeeper, traffic control, communications coordinator and go to person and the most trusted and integral member of the Exec’s team. The most important function of Executive Assistant is their ability to keep the Exec Director organized, informed, and prepared for anything that comes their way.

(It was once said that great Office Administrators/Executive Assistants are like a Swiss Army Knife; able to solve a range of tasks with the right tool at the right moment)

Responsibilities

  • Attention to detain and excellent communication skills written and verbal
  • Ability to multitask and prioritize daily responsibilities
  • Skilled at prioritizing and completing task independently
  • Proven experience as an Office Administrator, Executive Administrative Assistant, Senior Executive Assistant or in other comparable position. Detailed, focus and attention as part of the Executive Director’s team.
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office, Quickbooks, Constant Contact and online charitable giving/ donor software ( are a plus)
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Discretion and confidentiality

Office Administrator/Executive Assistant Responsibilities

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Manage office supplies inventory and place orders as necessary
  • Perform receptionist duties: greet visitors, and answer and direct phone calls
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately.
  • Assist with managing and maintaining IT infrastructure, MS, Quickbooks and accounting systems
  • Manage office budget, receipt and donations, including timely follow up acknowledgments and basic day to day bookkeeping
  • Insure all bills are paid in a timely manner
  • Insure all deposits and donations are correctly recorded
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Other duties as directed

Executive Assistant particular responsibilities

  • Provide administrative support to executive director, prepare, proofread and formate correspondence, email review and operate as executive director’s email traffic control, donor acknowledgments, correspondence with Chapters, maintaining executive director’s calendar including scheduling individual and group meetings, maintaining calendars, doing research, and creating reports for director and Boards. Media Alerts, Lobbying reports and filings, participate in event planning and other duties as directed.

Qualifications for Office Administrator/Executive Assistant

  • 2-5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products, quickbooks, and (constant contact a plus)
Company DescriptionKentucky Right to Life is Kentucky’s oldest statewide Prolife non profit organization.

We are comprised of two non profit organizations with one vision:

-Kentucky Right to Life, Association, Inc. dba
Kentucky Right to Life 501c4
- The Right to Life Educational Foundation of Kentucky 501C3
-Additionally, Kentucky Right to Life is associated with their Political Action Committee KY Right to Life Victory PAC
Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3/4 time working hoursCompany DescriptionKentucky Right to Life is Kentucky’s oldest statewide Prolife non profit organization.\r
\r
We are comprised of two non profit organizations with one vision:\r
\r
-Kentucky Right to Life, Association, Inc. dba\r
Kentucky Right to Life 501c4\r
- The Right to Life Educational Foundation of Kentucky 501C3\r
-Additionally, Kentucky Right to Life is associated with their Political Action Committee KY Right to Life Victory PAC\r
Hours for the position and salary are negotiable depending on experience. (will consider - hybrid and 3/4 time working hours

  • Admin Assistant/ Travel Planner

    7 days ago

    Louisville, United States Ultimate Staffing Full time

    Admin Assistant/ Travel Planner opening in Louisville, CO (Boulder Area)Fully in Office Temp to hire, start ASAP$24-26/hour. Schedule: 8 am - 4 pm. The position is 100% in the office. - 25% of the role is the admin support/ travel booking and 75% is Admin Assistant, Travel, Planner, Assistant, Business Services, Staffing

  • Executive Assistant

    4 months ago

    Louisville, United States NIMBUS Full time

    Job DescriptionJob DescriptionNIMBUS is seeking an Executive Assistant with at least 3 years' experience in the Louisville, KY area. This position is responsible for providing day to day support to the CEO and Managing Partner and other senior leaders as needed. This position is responsible for maintaining contact files, preparing and processing internal...

  • Logistics Operations Manager

    2 weeks ago

    Louisville, Kentucky, United States AMP Sortation Full time

    Job DescriptionJob Summary:AMP Sortation is seeking a highly skilled Logistics Lead to join our team. As a key member of our operations team, you will be responsible for managing all inventory, shipping, receiving, kitting, and tracking of all AMP materials. This role requires a strong background in warehouse operations, logistics documentation, and carrier...

  • Front Desk/Exec Admin

    1 month ago

    Louisville, United States Ultimate Staffing Full time

    Front Desk/Exec Admin $24-26/hr Temp to hire M-F 8am to 4pm Louisville/Boulder Area Key Responsibilities: Executive Admin Duties: Assist with travel arrangements and expense reports. Maintain contacts and calendars. Handle miscellaneous requests. Proficiency in Microsoft Office and Outlook is required. Manage multiple duties simultaneously. Front Desk...

  • Front Desk/Exec Admin

    1 month ago

    Louisville, United States Ultimate Staffing Full time

    Front Desk/Exec Admin $24-26/hr Temp to hire M-F 8am to 4pm Louisville/Boulder Area Key Responsibilities: Executive Admin Duties: Assist with travel arrangements and expense reports. Maintain contacts and calendars. Handle miscellaneous requests. Proficiency in Microsoft Office and Outlook is required. Manage multiple duties simultaneously. Front Desk...

  • Front Desk/Exec Admin

    1 month ago

    Louisville, United States Ultimate Staffing Full time

    Front Desk/Exec Admin $24-26/hrTemp to hireM-F 8am to 4pm Louisville/Boulder Area Key Responsibilities:Executive Admin Duties:Assist with travel arrangements and expense reports.Maintain contacts and calendars.Handle miscellaneous requests.Proficiency in Microsoft Office and Outlook is required.Manage multiple duties simultaneously.Front Desk Duties:Maintain...

  • Admin Assistant

    3 weeks ago

    Louisville, United States Kelly Services Full time

    At Kelly® Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an Administrative Assistant to work at Apria, a leading US provider of home healthcare equipment in Louisville, CO. With us, it’s all about finding the job that’s just right. Why should you consider a...

  • Logistics Lead

    3 weeks ago

    Louisville, United States AMP Sortation Full time

    Job DescriptionJob DescriptionAMP is applying AI-powered sortation at scale to modernize the world's recycling infrastructure and maximize the value in waste. AMP gives waste and recycling leaders the power to harness AI to reduce labor costs, increase resource recovery, and deliver more reliable operations. With hundreds of deployments across North...

  • Logistics Lead

    2 weeks ago

    Louisville, United States AMP Sortation Full time

    Job DescriptionJob DescriptionAMP is applying AI-powered sortation at scale to modernize the world's recycling infrastructure and maximize the value in waste. AMP gives waste and recycling leaders the power to harness AI to reduce labor costs, increase resource recovery, and deliver more reliable operations. With hundreds of deployments across North...

  • IT Support Specialist

    3 months ago

    Louisville, United States AMP Robotics Full time

    **IT Support Specialist** at AMP Robotics Louisville, Colorado, United States Headquartered in Louisville, Colorado, the Denver Post named AMP one of the 2021 Top Workplaces in Colorado. Were fostering an environment where talented, driven individuals can grow and create impact. We seek unconventional thinkers to join our mission to enable a world without...

  • Service Admin

    3 months ago

    Louisville, United States Craig and Landreth Cars - St. Matthews Full time

    Job DescriptionJob DescriptionService Admin Responsibilities – Service Admin:Greet customers in a professional mannerWrite Service tickets according to what the technician writes on the ticketReview Service Repair Order for accuracy in regard to parts and labor billedCommunicate effectively with service technicians and managementTag keys for dealer cars...

  • Admin Assistant at Louisville, KY

    5 months ago

    Louisville, United States Louisville, KY Full time

    Job DescriptionJob DescriptionKeystone Restorations & Builders, Inc. in Louisville, KY is looking for one admin assistant to join our team. Our ideal candidate is self-driven, punctual, and engaged.ResponsibilitiesField telephone callsReceive and direct visitorsMaintain and coordinate schedules, appointments, and calendarsCreate spreadsheets, presentations,...

  • Chief Operations Officer, Construction

    3 weeks ago

    Louisville, Kentucky, United States Page Executive Full time

    OverviewA prominent construction firm is in search of a strategic Operations Executive to lead their operations in a pivotal role.About the RoleThe Chief Operations Officer will work closely with the executive leadership team, directly reporting to the President. This is a critical position within the organization, aimed at driving operational excellence and...

  • Chief Operations Officer, Construction

    3 weeks ago

    Louisville, Kentucky, United States Page Executive Full time

    Position OverviewThe Chief Operations Officer for a prominent construction firm will work closely with the executive leadership team, focusing on operational leadership and strategic initiatives.Key Responsibilities:Strategic Leadership: Collaborate with the executive team to shape and implement the strategic direction of the company, emphasizing growth and...

  • Administrative Assistant

    1 week ago

    Louisville, United States Vaco Full time

    Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks and supporting senior management. The ideal candidate is resourceful, a good problem solver, and highly organized. Key Responsibilities:Manage and...

  • Administrative Assistant

    6 days ago

    Louisville, United States Vaco Full time

    Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks and supporting senior management. The ideal candidate is resourceful, a good problem solver, and highly organized. Key Responsibilities: Manage and...

  • Administrative Assistant

    2 months ago

    Louisville, United States Vaco Full time

    Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks and supporting senior management. The ideal candidate is resourceful, a good problem solver, and highly organized. Key Responsibilities:Manage and...

  • Administrative Assistant

    3 days ago

    Louisville, United States Vaco Full time

    Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks and supporting senior management. The ideal candidate is resourceful, a good problem solver, and highly organized. Key Responsibilities:Manage and...

  • EXECUTIVE ASSISTANT

    3 weeks ago

    Louisville, United States Stock Yards Bank and Trust Full time

    Job DescriptionJob DescriptionAs an Executive Assistant, your day will be filled with opportunities to oversee the functionality and daily operations of all WM&T office locations.ResponsibilitiesOffice Manager: Oversees office communications and supports essential operations for two Louisville offices and all regional offices, currently including...

  • Office Assistant

    4 weeks ago

    Louisville, United States ASK Consulting Full time $20

    Job DescriptionJob Description"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Office AssistantLocation: Louisville, KY 40299Duration: 3 Months Payrate: $20/hour on W2Job Description:Qualifications:This is an in-person role.An...