Administrative Assistant

1 day ago

Palo Alto, United States Sedaa Full time

Position Summary

Our client needs candidates with between 6 months to a 1.5 years of Reception experience.

Candidate Must have Outlook experience with an outgoing personality. Team has had candidates during previous interviews saying they get “bored” during down time in the office. They need someone who is self-sufficient and will be able to find projects to work on. They don’t want anyone with managerial experience. Hotel and concierge experience is welcome.

Description

A9.com, an Amazon company, creates powerful, customer-focused search and advertising solutions and technologies.

You are dynamic and focused, exuding the utmost level of professionalism and can-do attitude. As our Receptionist, you will maintain the organization of the front desk and ensure that our guests and staff are welcomed and well informed. You are an outgoing team player who is able to take on a wide variety of tasks or projects to support the company. You may also assist other administrative staff with overflow work, including word processing and data entry.

In this job you will:

Answer phone calls in a timely and courteous manner, directing them to the appropriate person and providing general information regarding the policies and procedures of the company

Greet and direct visitors, providing them with information as requested

Manage outbound shipping; assuring that all enclosures are complete, and addresses are correct and updated as needed

Distribute incoming U.S. mail, faxes and deliveries

Track parking data, and monthly audit of parking garage

Track shipping, receiving, and phone call information

Own and maintain the Admin Dashboard

Document and/or update procedures where appropriate

Request and track security badges

Handle special projects as assigned

Working with our client, you’ll experience the benefits of working in a dynamic, entrepreneurial environment, while leveraging the resources of Amazon.com (AMZN), one of the world's leading internet companies. They provide a highly customer-centric, team-oriented environment in thier offices located in Palo Alto, California.

Required skills

Basic Qualifications:

  • Associates degree or equivalent work experience in a customer focused position
  • Proficiency in MS Office Suite specifically Outlook, Excel, Word and PowerPoint
  • Must speak fluent English

Preferred Qualifications:

  • Bachelor's degree is a plus
  • At least 2 years in a service environment dealing with the public
  • Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside vendors
  • Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines with minimal supervision
  • Must be on time, reliable, honest, trustworthy and proactive
  • Strong organizational and communication skills, team orientated philosophy, and problem solving skills
  • A high level of integrity and discretion
  • A professional demeanor with outstanding customer focus
  • Spanish bilingual is good to have/Not a must have but if is just an added advantage to be successful in this position.

Intake Notes

The team is expanding to more locations and hence they need a Receptionist for the front desk. This will be a contract to hire position.

The assignment duration may extend depending on the performance of the candidate and business needs.

Tech environment, retail, or Starbucks kind of previous experience is a good call out.

Working in high paced environment prioritizing and multi tasking Computer skills--Microsoft Suite knowledge.

The team does a lot of events or catering and a lot of lunches for meetings and bar raiser hence anybody with event management or large scale event experience would be an added skill

Work hours will be 8:30 and 5. No overtime

Location is right across train station hence easy accessibility and location.

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