Grants Coordinator

3 months ago

Charlotte, United States North Carolina Humanities Full time
Grants Coordinator

Location: Charlotte, NC/Hybrid

Job Classification: Regular Full-Time

Job Summary

North Carolina Humanities (NCH) is growing and adding new positions We are seeking a Grants Coordinator to support the organization’s efforts in seeking and obtaining grants and the coordination of programs like NCH Grants Programs, Museum on Main Street and NC Center for the Book. The Grants Coordinator will work directly with grantors, donors, government officials, vendors, leaders within the community, and other stakeholders in the entire grant process. 

Responsibilities Grant Management and Grant Writing
  • Support NCH’s external funding applications with program design and grant-seeking as assigned.
  • Assist with consultation calls with NCH grantees or potential grantees.
  • Support the Director of Grants and Compliance in the overall grant consultation process, including but not limited to, developing projects and budgets, assisting with processing and completing applications, sending invoices and inputting final reports.
  • Secure commitments of participation or donation from individuals or corporate donors by developing strategies to encourage new or increase current contributions.
  • Develop or implement fundraising activities in accordance with NCH’s practices.
  • Draft, edit, and assist in finalizing grant applications ensuring they adhere to the specific requirements outlined by funders.
  • Attend community events, meetings, or conferences to promote organizational goals or solicit donations or sponsorships.
  • Contact corporate representatives, government officials, or community leaders to increase awareness of organizational causes, activities, or needs.
  • Coordinate transportation or delivery of materials, supplies, or donations for fundraising events.
  • Assist in monitoring budgets, expense reports, invoicing, cash requests, or other financial data for fundraising organizations and grantees and program expenses.
  • Compile and maintain accurate and comprehensive records of NCH programs and grant activities for inclusion in all federal, state, and private funder required reports.
  • Prepare assigned federal and state government reports, including National Endowment for the Humanities (NEH) reports including Activities and Outcomes Report, Annual SO Grant Application, and Federal Financial Report, collaborating with accountants and staff as assigned.
  • Maintain records and prepare reports of NCH grant and programming income and expenses for financial compliance and in collaboration with other staff members.
  • Gather data for various annual reports (for example, annual report, advocacy, etc.) and general NCH communications and in collaboration with other staff members including providing information as needed.
  • Work with accountants and any other financial service providers as assigned and provide reporting or other information in a timely fashion.
  • Maintain regular communication with grantors, providing updates, addressing inquiries, and building relationships.
  • Attend meetings as appropriate, including the annual conference of the Federation of State Humanities Councils and board trustee meetings.
  • Support applicants by providing consultations on NCH funding opportunities and application process.
  • Collaborates with all members of NCH on organization-wide activities.
  • Understand community network on a local level.
Program Coordination
  • Perform outreach activities and participate with promotion and communities across the state.
  • Coordinate and order program materials.
  • Liaise with local community organizations and academic institutions.
  • Coordinate with local news outlets, radio stations, etc., prepare materials for promotional activities.
  • Communicate and liaise with vendors for events related to travel and program coordination including, but not limited to, hotels, meeting spaces, local news outlets, radio stations, etc. to ensure travel and event accommodations are organized.
Required Education and Experience
  • Bachelor's degree in related field required, relevant experience will be considered in lieu of degree.
  • Experience working in a nonprofit environment with a strong understanding of the humanities sector.
  • Experience working in the U.S. Federal government or in organizations that contract with or receive substantial Federal funding is a strong plus.
  • Experience and interest in internal and external communications, partnership development, and fundraising.
  • Strong knowledge of computer technology and demonstrated database skills.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Social Media web platforms, and WordPress systems.
  • Foundant (grant management system) experience preferred.
  • Grant management, CRM system experience required.
Required Skills
  • Strong critical thinking skills.
  • High level of comfort speaking with academics, community organizations, and stakeholders at all levels about a wide variety of humanities subjects and topics.
  • Willingness and proven ability to meet tight deadlines.
  • Comfortable interviewing and providing guidance to grantees and applicants.
  • Ability to work well under strict grant rules and guidelines.
  • Ability to work independently.
Working Conditions:
  • Ability and willingness to travel and work nights and weekends as required.
  • Ability to work in an office environment.
  • Occasional lifting of up to 25 lbs.
  • Sitting for extended periods of time.
  • Occasional standing for extended periods of time.
NCH Benefits
  • 100% employer-paid medical benefits.
  • Retirement savings plan – 10% employer contribution.
  • Professional development reimbursement.

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