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Facilities Coordinator

2 months ago

Santa Clara, United States Amentum Full time

Amentum

is seeking a motived

Facility Coordinator

for our Team in the

Bay Area.

Provide general overall FM administrative support including continuous monitoring of facility. Work with property managers to handle routine property management operations, including- Procurement of property supplies and services, including issuing purchase orders, managing bid requests and service/construction contracts, processing of accounts payable and accounts receivables; Directly support the Management with on-going facility and team related responsibilities, including, but not limited to: Compensation & Benefits HIRING SALARY RANGE : $27.00 - $40.00 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.) This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site:

www.amentumcareers.com

Assist with budgetary requests, analysis and reporting

Act as a liaison to finance team and other account team members

Assist with researching, analyzing and reporting budget variances

Work with team members to identify and respond to any financial or budgeting related issues

Helps support facility specific cost savings targets to contribute to the account achieving significant savings

Provides support for guests, visitors and employees at client locations

Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers

Resolves problems associated with all building services including- janitorial, food service, coffee services, parking, vending, badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment.

Provides support for meetings and conference room reservations, as needed and directed

Assists with the coordination and scheduling of maintenance activities

Assists management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.

Provides facility specific assistance to the project management team as needed or requested

Acts as an interface with client, visitors and guests.

Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.

Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.

Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.

Ensures appropriate follow up with customers

Seeks to continuously improve processes, systems and overall client satisfaction

Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed

Must be proficient at Excel Spreadsheets, and administrative capability of customizing administrative reports.

Ensure accuracy and timely updates to all database files (contacts, contracts, vendors, landlords, emergency files, etc.), and recurring client and Sr. Facility Manager documentation and reporting requirements; in supporting all areas of Property Management Operations/Administration.

Minimum Requirements':

High school diploma or GED certificate

Superior customer service skills and orientation

Ability to maintain professionalism at all times under stressful situations

Ability to plan and manage work under time constraints

Ability to multitask and work without direct supervision

Proficient in MS Office, and possess strong written, verbal and people skills

Strong organizational skills and collaborative style needed.

2+ years’ experience with Facility or Property Administration

Additional Information:

Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

This position may require a valid Driver’s License.

This position does not include sponsorship for United States work authorization.

This position will require the ability to obtain a security access badge at our client’s location.

This position may require various shifts, weekends, and alternative work schedules.

Physical Requirements:

Some tasks will require repetitive wrist movement.

Some tasks will require the ability to walk extensively throughout facilities during a workday.

Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.

Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.

Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations.

Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.

Demonstrated fluency in computer use including the full Microsoft product line.

Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations.

Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.

Special Requirements:

Wear Personal Protective Equipment as needed.

Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Labor Law Posters EEO including Disability/Protected Veterans

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