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Executive Assistant, Operations Associate

2 months ago

New York, United States The Ladders Full time
Leverage is modernizing a multi-trillion dollar industry by helping global supply chains answer the question "Where's my stuff?" Backed by world-class investors and founded by serial entrepreneurs with a track record of success. We're revolutionizing the industry through domain expertise and technology to deliver unprecedented visibility and looking for others to join our mission.

We are seeking an Executive Assistant and Operations Associate to support our executive team and manage operational tasks crucial to our success. This role is pivotal in ensuring smooth operations, effective communication, and exceptional organizational efficiency. You will work directly with our founder, Andrew Stroup.

Responsibilities
  • Customer Implementation (Integration) Support
    • Task Management and Updates: Manage and update tasks using Gmail and Airtable.
    • End of Week (EOW) Summary Drafts: Prepare draft summaries for review ahead of sending using Gmail, Google Docs, and Airtable.
    • Implementation Meeting Summaries: Document meeting summaries and manage information using Gmail and Otter.ai.
    • Customer On-Site Management: Coordinate and manage customer visits.
    • Travel Coordination: Schedule and book flights, hotels, and cars.
    • Meeting Scheduling and Agendas: Organize meetings and prepare agendas using Google Calendar, Gmail, Google Docs, and Airtable.
    • Lunch and Dinner Coordination
  • Office Equipment Preparation: Check and prepare office equipment for use.
  • General Meeting Scheduling: Schedule meetings and prepare agendas using Gmail, Google Calendar, Google Docs, and Calendly.
  • Executive Meeting Preparation: Research attendees, brief executives, and prepare for meetings using Google Calendar, Google Docs, and LinkedIn.
  • Operations Management and Event Scheduling: Plan and coordinate various tasks and events.
Requirements
  • Availability: Able to work US hours and attend meetings.
  • Language: Native English speaker.
  • Skills: Highly analytical and detail-oriented.
  • Education: College degree.
  • Tools Proficiency: GSuite (Gmail, Docs, Slides, Sheets), Slack, Airtable.
  • Secondary Skills: Basic knowledge of QuickBooks.
Stretch Responsibilities
  • Slide Deck Design: Create templates and drafts for sales, success, implementation, and internal meetings using Google Slides.
  • Document Parsing and Migration: Configure and migrate documents using Airparser, Docparser, and Airtable.
  • Customer Accounts Receivable (AR): Manage AR using QuickBooks.
Stretch Experience
  • Travel: Willingness to travel 20% of the time with the founder.
  • Technical Skills: Familiarity with chatGPT, SQL, and Python.
What We Offer
  • Competitive Salary: $85-125k, based on experience and qualifications.
  • Equity and Benefits: Comprehensive package including health, vision, and dental plans.
  • Professional Growth: Opportunity to make a significant impact in the early stages of a rapidly growing startup.
  • Hybrid Work Arrangement: Flexible work environment with commuter benefits.
  • Wellness Programs: Access to health apps such as Teladoc, HealthAdvocate, One Medical, Kindbody, and Talkspace.
  • Retirement Plans: Company 401k program.
  • Paid Time Off: Unlimited sick and vacation time with paid company holidays.
  • Team Culture: Chance to shape team culture and build a world-class team.


Leverage is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We encourage candidates from all backgrounds to apply and succeed.