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Senior Service Coordinator
2 months ago
I. POSITION SUMMARY
The Senior Service Coordinator is the ambassador and voice of KARL STORZ. The primary responsibility of this position is interaction with internal and external customers concerning medical device repairs and generation of repair-associated information and reports. The position must maintain smooth and timely flow of repairs and customer inquiries. Coordinators must continually absorb knowledge on repair services assuring the highest possible level of customer satisfaction.
II. MINIMUM KNOWLEDGE, EDUCATION AND SKILL REQUIREMENTS
A minimum education level of a High School Diploma or GED required
Associate's or Bachelor's Degree preferred.
2 years previous customer service and call center experience is desirable.
A broad understanding of policies, procedures, and the importance of customer satisfaction are essential to operations.
Coordinators must be motivated and organized to perform duties in a timely manner, adhering to guidelines and established time frames.
Position requires a sharp, high-energy, detailed-oriented individual who possesses excellent interpersonal skills, telephone etiquette, and verbal communication
Prior experience using Microsoft Office is required; prior experience using SAP is highly desirable.
Candidates must also possess solid business writing skills, problem solving skills, and the ability to calculate figures and amounts (such as percentages) when processing orders or account adjustments.
Knowledge of medical terminology is strongly preferred, as this individual will also be required to learn the necessary medical terminology to function effectively in the role.
III. ESSENTIAL FUNCTIONS
A. PHYSICAL REQUIREMENTS
Must be punctual, able to sustain attendance guidelines, and work hours as assigned.
Occasionally required to lift units and handle instruments up to 20lbs
Position also requires sitting for long periods of time.
Ability to sit at a computer for most of the workday.
Ability to use the phone for prolonged periods throughout the day.
Use of standard office equipment.
MENTAL REQUIREMENTS
The position requires good organizational skills to maintain prioritization of responsibilities and workload.
Decisions must be consistently made concerning the disposition of product. This includes resolving issues concerning exchanges, repairs, new purchases, Sales Rep. involvement, and pricing. These decisions should reflect the best interests the customer, KSEA, and the effect on future business.
DUTIES AND RESPONSIBILITIES
( Other duties consistent with the general nature
and focus of the position and/or the goals and objectives of the department may be assigned.)
Manages all external customer calls regarding orders, availability of equipment, returns etc
Answers incoming ACD calls.
Inputs orders and RMA's (Return Materials Authorization) into SAP while using appropriate text. Fulfills customer requests, regarding orders, pricing, substitutions, repairs, loaner equipment, etc.
Contact customers in reference to repair orders, repair authorization, unrepairable items, and repair/exchange options.
Process repair orders for shipping.
Creates invoices for repairs.
Ensures all problems are resolved and follow-up is completed in a timely manner and according to service level agreements.
Creates orders from hard copy PO's received from hospitals, clinics, and doctor's offices.
Conducts situational research for customer problem resolution.
Prepares credit and debits to reconcile accounts.
Stays current on promotions, procedures, policies, product updates and system changes. Prepares discount authorizations while obtaining appropriate approval.
Assures prudent product returns to customers.
Determine disposition of unrepairable items concerning customer notification and inventory adjustment of replacement and exchange parts.
Assist in training new hires once experience level has been established.
Processes warranty replacement orders, and reconciles billings of these items in a timely manner
The performance of the Service Support Department is best measured by its ability to keep up with its function within reasonable work hours.
Focuses on problem resolution with on repair shipments.
Must be able to multi-task.
Must be able to work under pressure.
Must be able to learn new tasks quickly.
Must be able to deal with constant change (flexible).
Must be able to work independently.
Must be able to work overtime as needed.
F. INTERPERSONAL AND COMMUNICATION SKILLS
Incumbent must pay attention to details in order to provide accurate information and available options.
IV. OTHER FUNCTIONS
OTHER DUTIES AND RESPONSIBILITIES
(Other duties consistent with the general nature and focus of the position and/or the goals and objectives of the department may be assigned.)
Rectify many customer issues concerning evaluations, authorizations, exchanges, replacements, and pricing.
Maintaining open service order reports.
Run and maintain weekly and monthly reports.
Provide backup support where needed within the department.
Your Benefits
Medical / Dental / Vision including a state-of-the-art wellness program and pet insurance, too*
3 weeks vacation, 11 holidays plus paid sick time*
Up to 8 weeks of 100% paid company parental leave**
401(k) retirement savings plan providing a match of 60% of the employee's first 6% contribution (up to IRS limits)
Section 125 Flexible Spending Accounts
Life, STD, LTD & LTC Insurance
We prepay your tuition up to $5,250 per year - Tuition pre-imbursement
Fitness reimbursement of up to $200 annually
Employee referral program of up to $2,000 per hire
And much more
*Field sales, internships, and part-time employees are not eligible except where required by state law.
Non-employees, including temporary workers and consultants, are not eligible to participate in the KARL STORZ benefits program.
**To include, maternal/paternal leave, adoption, and fostering of a child.
KARL STORZ reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Additionally, KARL STORZ, through its supervisors, may require an employee to perform duties outside their normal description within the sole discretion of the supervisor. Employees must comply will all applicable KARL STORZ policies and procedures.
Credentialing requirements at KARL STORZ
KARL STORZ is committed to maintaining a safe work environment for our employees and customers. Most field-based roles at KARL STORZ require hospital credentialing/health screens as a condition of employment. Credentialing can include required vaccinations, health screens & other requirements as outlined by our customers. During the interview process, we encourage you to ask how credentialing/health screens may impact the role you are seeking and if you require any reasonable accommodations regarding these requirements.
Pay Transparency
The pay range and/or hourly pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job posting and may be modified in the future. When determining a specific team member's base salary and/or hourly pay rate, several factors will be considered including such things as location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and the amount budgeted for the role.
Equal Employment Opportunity & Reasonable Accommodation Statement
KARL STORZ is committed to creating an inclusive space where employees are valued for their skills and unique experiences. To achieve this goal, we are committed to diverse voices, and all applicants will receive consideration without regard to race, color, sex, national origin, disability, veteran status, or any other protected characteristic. KARL STORZ is also committed to providing reasonable accommodations during our recruitment process. Should you need assistance or accommodation please email us at taoperations@karlstorz.com.
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