Administration and Event Coordinator

3 weeks ago

Minneapolis, United States Edina Realty Home Service Full time

We think Edina Realty Home Services is a great place to work, but you don't have to take our word for it. We're proud to be consistently recognized as a Star Tribune Top Workplace Come join our amazing team We are looking for a part-time Administration & Event Coordinator at our corporate office in Edina, MN.

This is a hybrid role, working in office 3-4 days per week, and 1-2 days remote. Flexible hours Monday - Friday, 20 hours/week.

What you will be doing

  • Events:
    • Administer the employee and agent recognition and events program, such as Legends (longevity recognition event) and Emmy (performance recognition program and event) including vendor communications and reporting.
    • Assist with planning and execution of employee and agent company events throughout the year.
    • Handle event registration and attendance communications, including special requests by participants or sponsors.
  • Administrative:
    • Coordinate employee programs and initiatives, including years of service recognition gifts, employee appreciation gifts, First Aid/CPR/AED training, and our annual employee/agent survey. Handle vendor relations and negotiations; program design; and recognition program gift concerns.
    • Partner with other departments and senior leadership on planning details as needed.
    • Oversee the referral bonus program.
    • Coordinate the monthly new employee orientation program. Assist with the presentation materials and covering company information with new employees.
    • Handle agent and employee safety incident reports and tracking. Partner with parent company on reporting and filing worker's compensation claims as needed.
    • Distribute department communications and documentation to ensure understanding of employee programs and activities.
    • Perform administrative functions such as tracking data and generating reports as needed.
    • Maintain company-specific job descriptions.
    • Provide lunch coverage for the corporate reception area.
  • Handle special projects and other duties as assigned.
Performance Expectations
  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed, achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.
What you will need to be successful

Education:
  • Associate's degree in business administration, or related field, or equivalent work experience and knowledge.
Experience:
  • Two plus years of related experience in events and administration strongly preferred.
Knowledge and Skills:
  • Proficient with Microsoft and technical applications - Outlook, Word, Excel, PowerPoint.
  • Effective verbal and written communication skills.
  • Ability to stand on your feet for an extended period of time and lift up to 50 pounds.
  • With advance notice, availability to work events that extend into the evening.
  • Ability to prioritize and handle multiple tasks and projects.
  • Accuracy and strong attention to detail is a must.
  • Strong customer service skills.
  • Ability to work with sensitive and confidential information.
Benefits
  • Eligible to participate in the 401(k) plan with generous company match.


Edina Realty employees enjoy a supportive, fun and flexible work environment that values innovation, creativity and new ideas. Management and leadership are accessible and encourage input from employees.

The positive and enjoyable work atmosphere contributes to high employee retention across our family of companies. In fact, 60 percent of employees have been with the company at least five years. Come join us

Equal Opportunity Employer

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