Events and Advancement Coordinator

2 weeks ago

Minneapolis, Minnesota, United States University of Minnesota Full time

Position Summary

The Events and Advancement Coordinator is responsible for the strategic planning and operational support of events tailored for the College of Liberal Arts' stakeholders, including donors, alumni, and the broader college community. This role is pivotal in fostering relationships and enhancing the visibility of the college's initiatives, ensuring that events reflect the college's mission and objectives.

Work Arrangement: Flexible hybrid model; a minimum of one day in the office each week, in addition to event attendance.

Compensation Range: $40,000 - $45,000; part-time position (32 hours per week).

Key Responsibilities

Event Coordination (70%)

  • Under the guidance of the Director of Alumni Experiences & College Events, orchestrates internal gatherings for faculty and staff, such as award ceremonies, academic year launches, and faculty emeriti dinners.
  • Manages event logistics, including room reservations, virtual platform arrangements, supply and catering orders, and coordination with venue personnel and technical specialists.
  • Develops and implements project plans, timelines, reports, and necessary documentation.
  • Provides on-site event management, including setup, registration oversight, audiovisual support, and overall event coordination.
  • Handles general event logistics, such as registration processes, nametag creation, mailings, and preparation of event materials.
  • Offers occasional assistance to various departments and centers within the college for their events and initiatives through project management and logistical support.
  • Monitors event budgets, processes invoices, and manages vendor relationships.
  • Prepares briefing documents and collaborates with development staff on guest profiles as required.
  • Creates email communications and invitations using Salesforce Marketing Cloud.
  • Develops presentations and videos for events as needed.
  • Edits and uploads event recordings to online platforms post-event.
  • Creates and updates event pages on the college's website using Drupal.

Alumni Engagement Support (15%)

  • Assists in the execution of programs and events designed to engage and support alumni.
  • Facilitates the annual awards nomination and presentation process for alumni recognition.
  • Tracks alumni and donor engagement metrics (event participation, volunteer involvement, board memberships, etc.) in the university's donor management system and generates reports as needed.
  • Conducts alumni research to support engagement efforts.

Stewardship Engagement (15%)

  • Collaborates with the Associate Director of Stewardship to implement engagement events for donors, both on campus and in their local communities, such as recognition luncheons and campaign celebration events.
  • Assists with tasks related to donor recognition and engagement initiatives.
  • Facilitates donor visits for development officers as required.
  • Works alongside the Associate Director of Stewardship to manage administrative tasks, including acknowledgment letters, event invitations, and stewardship reports.

Qualifications

Required:

  • Bachelor's degree or equivalent combination of education and experience totaling at least four years.
  • Proven experience in event planning and execution.
  • Strong organizational and project management skills.
  • Ability to lift items weighing over 25 pounds.
  • Capacity to remain on foot for extended periods.
  • Willingness to attend and manage events outside of standard working hours.

Preferred:

  • Experience in organizing award ceremonies.
  • Background in development or fundraising support.
  • Familiarity with donor database systems and/or CRM platforms.

About the College

The College of Liberal Arts is the largest college within the University of Minnesota, comprising approximately 500 faculty members, 800 staff, and over 13,000 undergraduate and 1,400 graduate students, along with a vast alumni network exceeding 180,000 individuals. The college encompasses 31 academic departments and more than 20 interdisciplinary research centers focused on the arts, social sciences, and humanities, with an annual budget exceeding $200 million.

Benefits

Working at the University of Minnesota offers a flexible work environment and a supportive community dedicated to lifelong learning. The university prioritizes work-life balance, allowing employees to invest in their careers and personal lives. A comprehensive benefits package includes:

  • Competitive salaries, paid holidays, and generous leave policies.
  • Continuous professional development opportunities through training and degree programs supported by the Regents Tuition Benefit Program.
  • Affordable medical, dental, and pharmacy plans.
  • Flexible spending accounts for healthcare and dependent care.
  • Employer contributions to health savings accounts.
  • Disability and employer-paid life insurance.
  • Employee wellness programs.
  • Robust retirement plans with employer contributions.
  • Public Service Loan Forgiveness (PSLF) eligibility.
  • Financial counseling services.
  • Employee Assistance Program offering complimentary counseling sessions.

For more information regarding benefits, please refer to the Office of Human Resources website.

Diversity Commitment

The University of Minnesota values diversity and inclusion as essential components of a rich employment experience and academic mission. The university is dedicated to attracting and retaining employees from diverse backgrounds and identities.

The University of Minnesota provides equal access to its programs, facilities, and employment opportunities without discrimination based on race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

Employment Requirements

Any employment offer is contingent upon the successful completion of a background check. The university's presumption is that prospective employees are eligible to work here, and criminal convictions do not automatically disqualify candidates from employment.

About the University

The University of Minnesota, Twin Cities, is one of the largest public research universities in the United States, providing a wide array of opportunities for undergraduate, graduate, and professional students. Located in a vibrant metropolitan area, students benefit from extensive partnerships with renowned health centers, corporations, government agencies, and nonprofit organizations.

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