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Assistant Payroll Specialist

2 months ago

Union, United States Rolling Hills Hospitality Full time
Description

The Assistant Payroll Specialist will support the payroll department in processing payroll, maintaining payroll records, and ensuring compliance with company policies and legal requirements. Bilingual is a plus, but not required. This role involves handling sensitive information, assisting in the preparation and distribution of employee paychecks, and responding to payroll-related inquiries.

Skills:
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Basic understanding of accounting principles.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and ability to handle multiple tasks simultaneously.
Working Conditions:
  • Standard office environment.
  • May require occasional overtime during peak payroll periods.


This job description provides a comprehensive overview of the responsibilities and qualifications required for the Assistant Payroll Specialist role. It is not exhaustive and may be subject to change or additional duties as assigned by the employer.

Responsibilities

Payroll Processing:
•Assist in the preparation and processing of bi-weekly or monthly payroll for employees.
•Verify the accuracy of payroll data, including earnings, deductions, benefits, and taxes.
•Ensure timely and accurate distribution of paychecks or direct deposits.

Record Maintenance:
•Maintain and update payroll records, including employee data, salary changes, and tax withholdings.
•Ensure all payroll transactions are properly documented and filed.
•Assist in maintaining accurate records of employee attendance, time-off, and leave balances.

Compliance and Reporting:
•Ensure payroll practices comply with federal, state, and local regulations.
•Assist in preparing and filing payroll-related reports, including tax filings and year-end reporting.
•Stay informed about changes in payroll laws and regulations.

Employee Support:
•Respond to employee inquiries regarding payroll issues, benefits, and deductions.
•Provide support in resolving payroll discrepancies and processing payroll adjustments.
•Educate employees on payroll policies and procedures.

Collaboration and Coordination:
•Work closely with the HR department to ensure accurate and timely payroll processing.
•Coordinate with other departments to gather necessary information for payroll processing.
•Assist in special payroll projects and audits as needed.

Qualifications

•High school diploma or equivalent; associate's or bachelor's degree in accounting, finance, or a related field preferred.
•Proven experience in payroll processing or a similar role.
•Familiarity with payroll software and systems (e.g., ADP, Paychex, QuickBooks).
•Knowledge of federal, state, and local payroll laws and regulations.
•Strong attention to detail and accuracy in data entry and record-keeping.
•Excellent organizational and time management skills.
•Strong communication and interpersonal skills.
•Ability to handle confidential information with discretion.