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Centralized Accounts Payable- Remote
2 months ago
Overview
The Centralzied Accounts Payable Clerk will be responsible for recording invoices for services rendered by multiple properties handled by the centralized office in accurate and timely manner; ensuring all invoices have been reviewed, approved and coded in accordance with the uniform system of accounts for lodging industry and HEI Hotels and Resorts Standards.
Responsibilities
Maintain all vendor files in easily accessible and consistent manner.
Verify that all invoices have been properly reviewed by the properties management, coded and approved for payment according to HEI standard operating procedures.
Process invoices into the accounts payable system timely and accurately.
Balance accounts payable to the general ledger on a daily basis.
Process checks on a weekly basis.
Reconcile vendor statements to ensure no invoices have been missed and the properties are in good standing with the vendors.
Maintain critical vendor lists for each property to ensure timely payments.
Administration of W-9s and 1099s
Maintenance of Certificates of Insurance
Follows month end closing schedule including the preparation of the month end AP reports.
Promotes internal controls and stay up-to date with accounting concepts, practices and procedures.
Resolves and provides answers for all accounts payable related inquires.
Support and promote continuous improvement in processes and procedures.
Maintains professional level of service to both internal and external customers.
Assists with special projects and task as assigned.
Perform any other job related duties as assigned
Qualifications
High School Graduate or General Education Degree (GED). Associate's Degree in Accounting preferred.
Accounting and Hotel experience strongly preferred.
Strong organizational skills
High attention to detail.
Ability to work independently and multitask.
Proficient with Microsoft applications, particularly Microsoft Excel.
10 key by touch
Type 40 words per minute
Strong written and oral communication skills
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