Senior Accounts Payable Specialist

4 weeks ago


Norwalk, United States Complete Staffing Solutions, Inc. Full time $60,000 - $70,000
Job DescriptionJob Description

Position Overview:

The Senior Accounts Payable Specialist will be responsible for providing guidance, instruction, direction and enforcing corporate policy relating to accounts payable process and vendor management process. This individual will be a part of a team that maintains, develops, documents, and implements process improvements where appropriate in order to ensure the close and reporting process are efficient and accurate. This individual must be able to work under tight deadlines and provide timely, high-quality and accurate work product. 

Essential Duties and Responsibilities:

  • Review invoices for proper coding, appropriate documentation, and in line with procurement policy.
  • Review employee expense reports for proper coding, appropriate proof of expense, and in line with T&E policy.
  • Review API invoices for proper coding, appropriate documentation, and proper approval.
  • Review and post manual wire/ACH disbursement batches.
  • Enter manual check request into the AP sub-ledger.
  • Reconcile corporate credit card statement monthly.
  • Process all company payments to be disbursed via check weekly.
  • Process and maintain all new vendor set up to ensure proper documentation obtained before first payment is made.
  • Reconcile AP sub-ledger monthly.
  • Prepare 1099’s filings.
  • Reconcile, monitor, and journalize dealer participation charge backs.
  • Review and dispose contracts that have come to term (natural dispositions).
  • Assist Accounting Manager with maintaining invoice approval workflows, T&E approval workflows, and accounts payable vendor files.
  • Assist with internal and external audit requests.

 

Qualifications/Competencies:

Knowledge, Skills, and Abilities:

  • Ability to work with minimal supervision to get the daily tasks completed on time and with accuracy.
  • Strong understanding of payables process and procedures.
  • Advanced working knowledge of Great Plains.
  • Strong computer skills:  Word, Excel.
  • Strong organizational skills.
  • Strong analytical skills and critical thinking skills.
  • Ability to identify and resolve problems in a timely manner.
  • Ability to prioritize and plan work activities and use time efficiently. 
  • Detail oriented with attention to accuracy and thoroughness.
  • Willing and able to adapt to changes in the work environment, manage competing demands and able to deal with frequent change, delays or unexpected events.
  • Proven ability to maintain confidentiality.

Education and Experience:

  • BA/BS, Accounting or Finance preferred or equivalent experience.
  • 4-5 years of related Accounts Payable experience with comparable financial institution preferred.


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