Sr. Manager, Accounts Payable

3 months ago

Norwalk, United States Mitsubishi HC Capital America Inc Full time
Job DescriptionJob Description

This position will take place either in our headquarters in Norwalk, CT or Itasca, IL. Candidate is expected to work in the office at least 4 days a week.


Position Overview:

The Senior Manager Accounts Payable primary responsibility is to support the accounts payable department through various organizational and general accounting duties. This will include assuming responsibility for the daily processing of expenses and invoices, daily portfolio fundings, vendor management, and providing payment information to internal/external customers in a timely and accurate manner. During the month-end close will be responsible for preparing any required monthly journal entries and account reconciliations related to the accounts payable function.

The Senior Manager Accounts Payable will be a part of a team that maintains and implements process improvements where appropriate in order to ensure the close and reporting process are efficient and accurate. The Senior Manager Accounts Payable must be able to work under tight deadlines and provide timely, high-quality, and accurate work products in addition to developing, mentoring and coaching the accounts payable team.

Commitment to Internal Control:

The incumbent must understand, abide, and uphold the system of internal controls related to the essential duties and responsibilities of the position.

Essential Duties and Responsibilities:

(List in order of time spent)

  • Oversee and manage accounts payable function with a small team of professionals entrusted with the processing and payments of invoices and expense reports.
  • Validation and coordination of new vendor records setup ensuring proper documentation is obtained before first payment is made.
  • Coordinate and execute across the team the daily wire/ACH fundings for portfolio assets.
  • Ensure compliance with all SOX requirements as they pertain to Accounts Payable Controls.
  • Facilitation and review of Concur SOC1 Type 2 report and Bridge Letter to ensure there are no reportable control issues in relation to our invoice/expense processing.
  • Provide support and ensure weekly check and EFT processing is completed timely.
  • Administration of Corporate Credit Card Program including but not limited to issuance, settlement, and reconciliation of credit cards.
  • Manage vendor setup process and verify W-9 compliance to promote strict fraud prevention guidelines.
  • Assist in month end closing, ensuring that transactions are in accordance with GAAP and internal policies and procedures.
  • Provide internal and external auditors with any supporting documentation regarding requirements/queries and any additional insights which may be required for related questions pertaining to accounts payable transactions.
  • Annual 1099 processing for all companies.
  • Performs other related duties as assigned by management. Review and Entry of invoices into Great Plains
  • Cross-train and provide backup across the Accounts Payable function.
  • Provide support to the finance and operational teams as needed.
  • Perform ad-hoc projects and analysis as required.

KPI’s
  • Process invoices ensuing vendors are paid timely and accurately.
  • Resolve issues.
  • Involve others in all day work, projects, process changes and decisions.
  • Ensure data integrity and accuracy.
  • Timely processing of expenses and invoice payments to vendors.
  • Assist in external and internal audit processes.
Responsibility and Decision-Making Authority:

Act independently; Decision-making within Company policy.

Management/Supervisory Responsibilities:
  • Directly oversee the supervision of the daily/weekly/monthly activities of 5 AP Resources.
  • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications:

  • Experience with accounting software systems (Concur, Great Plains, Info-Lease, Blackline).
  • Proficient in Microsoft Word and Excel.
  • Comfortable working independently as well as with a team.
  • Ability to prioritize tasks to manage competing deadlines.
  • Proven leadership and business acumen skills.
  • Demonstrated proficiency in supervising and motivating subordinates.
  • Good judgement with the ability to make timely and sound decisions.
  • Creative, flexible, and innovative team player.
  • Commitment to excellence and high standards.
  • Excellent written and verbal communication and presentation skills.
  • Basic competence in duties and tasks of supervised employees.
  • Ability to work with all levels of management.
  • Strong organizational, problem-solving, and analytical skills.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Competencies:

  • Thinking Skills
    • Cognitive Ability
    • Analytical Ability
    • Ability to Synthesize
    • Problem-solving
    • Decision-making/judgement
    • Learning-oriented
  • Communications – Ability to Transmit Information.
  • Interpersonal Relationships – Ability to work in a team.
  • Leadership Skills
    • Ability to command
    • Ability to manage conflicts
  • Ability to Synthesize
  • Technical and Professional – Thoroughness, Detail-Oriented.
  • Personal Qualities – Being Organized, Action Oriented.
Education and Experience:
  • BS degree in accounting or finance or equivalent experience
  • Requires 8-10 years of experience within an accounting management role in Finance or Accounting, with a strong background in accounts payable processing and reporting.
  • Prior experience in a leasing or banking environment a plus.

Licensing and Certification: N/A

Tools and Equipment Used:

  • Personal computer, copier, phone, and other typical office equipment

Working Hours:

  • Hours may vary; typically requires working 40-45 hours/week.
  • May require working overtime particularly at month-end and year end.
  • May require working weekends to meet month-end, year-end, and filing deadlines.
Travel:
  • Occasional travel related to attendance at training/ seminars held off site.

Physical Demands:

  • Digital dexterity and hand/eye coordination in operation of office equipment
  • Light lifting and carrying of supplies, files, etc.
  • Ability to speak to and hear customers and/or other employees via phone or in person.
  • Body motor skills sufficient to enable movement from one office location to another.

The job description does not constitute an employment contract, implied or otherwise, other than an “at will” relationship and is subject to change by the employer as the needs of the employer and requirements of the job change.


The salary will be between $118,000 and $137,000 with an opportunity to earn an annual discretionary bonus.

The salary range is determined and based on internal equity, market data/ranges, applicant's skills, prior relevant experience and education.

Additional benefits:

- Medical, Dental, and vision plans

- 401(k) and matching

- Paid Time Off

- Company Paid Life Insurance

- Employee Assistance Program

- Training and Development Opportunities

- Employee Discounts

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