Human Resources Administrator

1 month ago

Reading, United States RM Palmer Company, LLC Full time

About the Company:

R.M. Palmer Company, LLC designs, produces, packages, and ships seasonal chocolate novelties. Its products include filled chocolates, solid chocolates, chocolate bars and balls, chocolate cups and coins, chocolate patties, and seasonal products. In addition to their own branded products, the Company co-manufactures both seasonal and everyday products for other large branded companies. Today, the Company operates out of two manufacturing facilities and one distribution facility with ~600 full-time employees. R.M. Palmer Company, LLC has some of the most differentiated manufacturing capabilities in the industry as one of the only companies in the U.S. able to make hollow molded chocolate candy products and multicolor chocolate candy novelties.

The Human Resource Administrator will be an enthusiastic and driven support person who functions as the gatekeeper for visitors to the HR department, and provides the full range of HR administrative tasks and duties in support of all functional HR areas within our growing company. The ideal candidate performs complex duties requiring independent judgment and coordination in one or more areas of a comprehensive human resource operation. Ideally, the selected candidate will have demonstrated knowledge of strong administrative responsibilities, as well as a broad knowledge of Human Resources. This position is on-site in our food manufacturing facility.

Responsibilities:

  • Manages the employee uniform process to include distribution, recovery, and vendor communication
  • Promote employee recognition through monthly service awards, distributing birthday cards and other employee events
  • Manages facility attendance reporting and documentation.
  • Writes, revises, edits and proofreads company policies & procedures and related documents as needed.
  • Maintains bulletin boards, inter-communication efforts to keep employees current and up-to-date on important information.
  • Provides administrative support to the VP of HR and the HR Manager, as needed.
  • Develops presentations and other materials for training sessions and employee meetings.
  • Process HR paperwork including new hire paperwork, pay changes, data changes, terminations and other confidential employee information.
  • Maintain compliance with federal and state regulations concerning employment.
  • Provides administrative support to the HR team, including answering and fielding phone calls, coordinates appointments and meetings, receives deliveries, sorts and distributes incoming/outgoing mail, and maintains and orders office supplies
  • Answers frequently asked questions, relating to policy, procedure, and practice implementation from managers and employees.
  • Maintains HR personnel and training records, updates HRIS, ensuring data integrity.
  • Maintains and processes HR invoices, receipts, forms, benefit payments, and other department documents. Supports record management function including maintenance, retention, transfer, and disposition of personnel records, and files.
  • Administers and updates company communications. Completes the Company quarterly newsletter.
  • Facilitates orientation for new employees by providing information packets, reviewing company policies, gathering withholding and other payroll information, explaining benefit programs, and obtaining signatures for documents. Responsible also for maintaining and completing I9 forms.
  • Provides employment verifications as requested.
  • Prepares and delivers monthly HR analytics to our stakeholders.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Assists with the planning and organizing of employee events throughout the year.
  • Performs other duties as assigned.

Requirements:

  • High School diploma or equivalent
  • 2+ experience as an Administrative Assistant, preferably in a HR department.
  • Ability to occasionally work a varied schedule to be available for off-shift employees.
  • Proficient in Microsoft applications (Word, Excel, Outlook, etc.).
  • Knowledge of Human Resources.
  • Basic knowledge of local, state, and federal regulations pertaining to employment law is a plus.
  • Excellent interpersonal skills and the ability to effectively interact with all levels in an organization.
  • Ability to prioritize and manage workflow, projects, and staffing requirements.
  • Strong organizational, planning, problem solving, and analytical skills.
  • Excellent written and verbal communication skills with basic computer skills and applications.
  • Ability to adapt to change, display a positive attitude, and be self-driven is a must.

The R.M. Palmer Company provides safety education and training to all our employees in GMP Regulations, Food Safety Guidelines, Food Quality Programs, Employee Safety, and SQF (Safe Quality Food) Requirements on an annual basis. In return, the company expects and insists that all employees recognize their individual obligation to conduct themselves with due regard not only for their own safety but for the safety of their fellow employees and to incorporate the food training to the products that are being produced for public consumption. Additional training may be required depending on the job assignment. More detailed information will be given about the essential functions of this job description.

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