Executive Assistant to the EVP

1 month ago

Des Plaines, United States Regal Rexnord Full time
Position: Executive Administrative Assistant to the EVP & President, Automation & Motion Control (AMC)

Reporting To: EVP & President, Automation & Motion Control (AMC)

Location: Rosemont, IL

Schedule: Primarily on site in Rosemont, IL with remote flexibility

Scope of leadership role

This role will serve as the key administrative partner to the EVP & President of the Automation & Motion Control Segment, along with his Segment Leadership Team (VP, HR & VP, Finance) From time to time, may provide additional direct support to members of Regal Rexnord's executive leadership team.

In the role, the Executive Administrative Assistant may also perform office management related duties for the Rosemont office location.

Key Responsibilities

The Executive Administrative Assistant is responsible for leveraging their organizational skills, document management expertise, and office experience to manage, maintain and organize the essential activities of the the EVP & President, AMC along with their leadership team.

This includes:
  • Providing primary day-to-day administrative support
  • Plan and arrange extensive domestic and international travels
  • Facilitating the planning, agendas and arrangement of meetings and travel
  • Prioritizing matters for handling and processing in a timely manner and tracking to ensure that all deadlines are met
  • Managing calendars, including making appointments and prioritizing the most sensitive matters
  • Anticipating the needs of the executives with little to no direction and takes initiative in daily responsibilities
  • High level of communication and acts with confidence
  • Creating important professional relationships and trust with other high level leaders in the company
  • Prepare PowerPoint Presentations/Excel Charts/Graphs
  • Drafting, proofreading, editing, organizing, tracking and filing various business documents in accordance with established protocols, including presentations, letters, messages, reports, memoranda, agreements, meeting agendas, and other corporate documents
  • Working closely with internal and external business associates and contacts to foster professional communication
  • Serving as a liaison with candidates & new hires to acclimate them into Regal Rexnord
  • Organizing, maintaining, and updating electronic files and databases
  • Ensuring and protecting the confidentiality of Regal Rexnord's business matters
PROFESSIONAL EXPERIENCE/QUALIFICATIONS

The successful candidate will have proven experience as a key administrative partner to an executive leader with demonstrated ability in developing collaborative relationships within the team and across the organization. This administrative partner must have the passion, energy and intellectual curiosity necessary for a fast-paced, growth-driven environment, be able to employ forward thinking, and have the ability to anticipate and expeditiously execute tasks, projects and programs.

Minimum Requirements:
  • 5 or more years of experience as an administrative assistant in an executive leadership environment, or an equivalent combination of education and experience relating to this position.
  • 5 or more years' experience required, 8 or more preferred.
  • Excellent interpersonal and influencing skills to establish trust, credibility and rapport at all levels of the organization; seen as humble, direct, and authentic while possessing professional presence.
  • Working knowledge of basic business terminology and concepts along with the ability to read, proofread and organize documents.
  • Advanced skills in Microsoft Office Suite.
  • Proven ability to be hands on, roll-up their sleeves and demonstrate resourcefulness, initiative, results-orientation.
  • Has a mindset of continuous improvement and can embrace Regal's 80/20 principles.
  • Demonstrated ability to develop strong partnerships and influence resources outside one's direct responsibility.
  • Capability of operating at the highest level of integrity, ethical standards and confidentiality.
Benefits
  • Medical, Dental, Vision and Prescription Drug Coverage
  • Spending accounts (HSA, Health Care FSA and Dependent Care FSA)
  • Paid Time Off and Holidays
  • 401k Retirement Plan with Matching Employer Contributions
  • Life and Accidental Death & Dismemberment (AD&D) Insurance
  • Paid Leaves
  • Tuition Assistance


About Regal Rexnord

Regal Rexnord is a $6.5B publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company's electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company's automation offering, comprised of controllers, drives, precision motors, and actuators, controls motion in applications ranging from factory automation to precision tools used in surgical applications.

The Company's end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.

Equal Employment Opportunity Statement

Regal Rexnord is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity, age, ancestry, national origin, marital status, citizenship status (unless required by the applicable law or government contract), disability or protected veteran status or any other status or characteristic protected by law. Regal Rexnord is committed to a diverse and inclusive workforce. We are committed to building a team that represents diverse and inclusive backgrounds, perspectives, and skills. If you'd like to view a copy of the company's affirmative action plan or policy statement, please email Recruiting@RegalRexnord.com. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail Recruiting@RegalRexnord.com.

Equal Employment Opportunity Posters

Notification to Agencies: Please note that Regal Rexnord Corporation and its affiliates and subsidiaries ("Regal Rexnord") do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement or similar contract and approval from HR to submit resumes for a specific requisition, Regal Rexnord will not consider or approve payment to any third-parties for hires made.

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