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Procurement Specialist

2 months ago

Livermore, United States Specular Theory, Inc. Full time

About the Job

Company Description: Specular Theory is an award-winning immersive content and technology startup.  We create a wide variety of VR experiences ranging in entertainment, education, enterprise, and gaming.  Our company creatively drives all productions from beginning to end with a unique company culture of experimenting, breaking new ground, and winning awards.  You will be working with our Aerospace VR training division to develop next-gen software and hardware that adds functionality to custom flight controls.  You will combine state-of-the-art virtual and mixed reality environments with motion control systems to replicate real flight.  

Job Description Summary:  Specular Theory has several new products in development, so we are expanding our hardware team in Livermore, CA that designs, manufactures, and assembles flight simulators.  We are looking for a detail-oriented and experienced Procurement Specialist to join our team.  The successful candidate will be responsible for managing the procurement process, ensuring timely and cost-effective acquisition of hardware, and maintaining strong relationships with vendors. 

Roles and Responsibilities

  • Develop and implement strategies and procedures to procure flight simulator hardware.
  • Purchase commercial off the shelf (COTS) parts, specialized vendor parts, electronic components, raw material, and custom fabricated parts using a bill of materials (BOM).
  • Collaborate with internal departments to understand their daily hardware procurement needs and make one-time purchases for unique items not on the BOM.
  • Request vendor quotes and submit purchase orders and other procurement documents.
  • Collect receipts and invoices in a SharePoint and track hardware costs to purchase orders.
  • Identify and evaluate potential new vendors to expand the existing supply chain.
  • Work with Accounting to set up corporate accounts and billing for approved vendors.
  • Negotiate contracts and discounts and establish long-term partnerships with vendors.
  • Maintain accurate records of procurement activities, including documentation of purchases, hardware lead times and delivery dates, and cost summaries.
  • Ensure vendors comply with contractual terms and conditions.
  • Monitor vendor delivery and quality metrics and overall vendor performance.
  • Act as a vendor liaison and address any vendor issues that arise.
  • Report procurement metrics to the hardware team lead and identify areas for improvement and cost savings.
  • Conduct market research to stay informed of industry trends and best practices.
  • Ensure compliance with company policies, legal requirements, and ethical standards in all procurement activities.
  • Long-term, help establish formal Material Requirements Planning (MRP) and implement MRP and other supply chain software.

Required Qualifications

  • Proven experience as a Procurement Specialist in hardware or manufacturing industries.
  • Technical proficiency and ability to understand basic engineering inputs and BOM’s.   
  • Ability to interpret CAD drawings and models and submit them to vendors to quote.
  • Proficiency with Windows computers, the MS Office suite, and working in SharePoint databases.
  • Proficiency with MS Excel and building spreadsheets to effectively track procurement status.
  • Attention to detail and a high level of organization and accuracy when documenting procurement status.
  • Strong communication and interpersonal skills to support internal stakeholders’ needs and to develop and manage relationships with external vendors. 
  • Strategic thinker who can plan for the future and adapt to a changing environment.
  • Ability to work independently and to collaborate in cross-functional teams.
  • Being comfortable in a rapid start-up environment that may involve multiple projects and have shifting priorities with tight deadlines.
  • Being flexible and willing to occasionally work on small tasks outside this basic job description.

Preferred Skills

  • Experience procuring sheet metal, 3D printed additive parts, machined parts, and electronics.
  • Experience with procurement software like ClickUp, Coupa, Kissflow, GEP SMART, or Procurify.
  • Experience with MRP software like Katana MRP, Fishbowl Manufacturing, MRPeasy, or Statii.
  • Experience with ERP software like Oracle, SAP, or MS Dynamics 365.
  • Experience with cost data analysis.
  • Strong negotiation and contract management skills.
  • Knowledge of procurement laws and regulations.

Education and Experience

  • Bachelors degree in Business Administration, Supply Chain Management, or a related field.
  • Minimum of 5 years of experience in procurement for a manufacturing company.
  • To conform to US Government export regulations and our customer’s requirements, the applicant must be a US citizen.   

Featured Benefits:

  • Competitive wages
  • Medical and dental insurance
  • 401(k) program with a company match
  • Paid time off and sick days
  • Paid holidays
  • A collaborative and inclusive work environment
  • Work-life balance and flexible working hours

Specular Theory is an equal opportunity employer. The organization considers applicants without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status.