Executive Staff Assistant

4 weeks ago

Madison, United States WISC Full time

Introduction The Department of Corrections is focused on public safety through the custody and supervision of those in our care. Corrections employees have the opportunity to positively impact the lives of others through careers in a variety of fields. Using cutting-edge research and evidence-based approaches, employees implement lasting change with a positive impact for the people of Wisconsin. The Division of Management Services (DMS) is currently recruiting to fill an Executive Staff Assistant position. This position will be headquartered at our central office in Madison, WI. Position Summary This position provides direction and supports the administrative functions and support services for all of the DMS. Duties include coordination and facilitation of special projects and administrative assignments, development of databases and tracking systems, maintaining electronic calendars, processing communications timely and accurately, drafting documents as directed, and providing overall administrative support functions for the Division. This position has contact with public officials including the Secretary’s Office, legislators, bureau/office directors, division administrators, wardens, and superintendents, other state agencies, local officials, and the media. Salary Information The starting pay is between $42,952 and $79,144 per year, plus excellent benefits. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. The pay schedule/range is 81-04. A 12-month probationary period is required. In addition to meaningful and rewarding work, we offer a competitive benefits package featuring: Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year. Insurance: Excellent and affordable health, dental, vision, and life insurance. An exceptional pension plan including a lifetime retirement payment. An optional tax-advantaged 457 retirement savings plan. The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives. Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being. DOC is a qualifying employer for the Public Service Loan Forgiveness program. Job Details Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DOC sponsorship) at the time of application. The Department of Corrections will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled. Upon hire, all new DOC employees are subject to fingerprinting. The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position that requires a pre-employment drug screen must pass the screen as a contingency to employment. Applicants who fail or refuse the drug screen will not be given further consideration for employment. Note: This position will be able to work remotely 1 day a week. Qualifications Minimally qualified applicants will have experience and/or training: Providing administrative support for management in an organization (i.e., organizing meetings/events; setting agendas; taking meeting minutes; scheduling calendars; making travel arrangements; composing correspondence; and proofreading documents, etc.). Preparing written reports and communication materials (e.g., memos, summaries, etc.). Utilizing computer applications such as Microsoft Office Suite (Outlook, Word, Excel, etc.) to create or manage data, reports, spreadsheets, memos, etc. In addition to the above, well-qualified applicants will have experience: Working as a liaison with stakeholders. Compiling, analyzing, and presenting information and data. Organizing and managing projects. How To Apply To apply, click on “Apply for Job” to start the application process. Follow the steps outlined in the application process and submit your application. Permanent classified employees who are eligible for consideration as a transfer or voluntary demotion must complete the application process in order to be considered. Applicants should attach a letter of qualification and resume detailing their training and experience relating to the qualifications mentioned above. It is not necessary to include references at this time. Your letter of qualification and resume will be evaluated and is considered the assessment for this position. Your letter of qualification and resume should be limited to a maximum of two pages each. Your submission will be evaluated by one or more job experts. The most eligible candidates will be invited to participate in the next step of the selection process. The Department of Corrections has created extra guidance to assist you in developing your resume and letter of qualification. Questions can be directed to Phia Vang, Human Resources Specialist at Phia.Vang@wisconsin.gov. The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities. The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. Qualified veterans with a 30% or greater service-connected disability should send their cover letter, resume, DD-214, and documentation of their service-connected disability rating (dated within 12 months) to the HR Specialist: Phia.Vang@wisconsin.gov. Current State employees are not eligible for non-competitive appointment. Deadline to Apply Online application and materials must be submitted by 11:59 pm on 8/19/24 , in order to be considered. #J-18808-Ljbffr

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