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Administrative Executive Assistant

2 months ago

Madison, Wisconsin, United States WISC Full time
Overview

The Department of Corrections is dedicated to ensuring public safety through the custody and supervision of individuals in our care. Employees within the corrections field have the unique opportunity to make a positive difference in the lives of others across various professional domains. By utilizing advanced research and evidence-based strategies, our team members facilitate meaningful change that benefits the community.

Position Overview

The Division of Management Services (DMS) is actively seeking to fill the role of Executive Staff Assistant. This position will be based at our central office.

Role Summary

This role is pivotal in providing guidance and supporting the administrative operations and services for the DMS.

Key responsibilities include:

  • Coordinating and managing special projects and administrative tasks.
  • Developing and maintaining databases and tracking systems.
  • Managing electronic calendars and processing communications efficiently.
  • Drafting documents as required and offering comprehensive administrative support for the Division.

This position involves interaction with various public officials, including senior management, legislators, and representatives from other state agencies.

Compensation

The starting salary ranges from $42,952 to $79,144 annually, complemented by an excellent benefits package.

Salary will be determined in accordance with the Compensation Plan and applicable regulations.

A 12-month probationary period is mandatory.

Benefits

We offer a competitive benefits package that includes:


- Generous leave time, starting with at least 3.5 weeks of vacation, 9 paid holidays, and significant accrued sick leave.


Insurance:
- Comprehensive and affordable health, dental, vision, and life insurance options.
- A robust pension plan providing lifetime retirement benefits.
- An optional tax-advantaged 457 retirement savings plan.
- The Well Wisconsin Program, designed to help employees set health and wellness goals, track their progress, and earn incentives.

Our Employee Assistance Program provides various resources and professional consultation services to support employee health and well-being.

Eligibility Requirements

Applicants must be legally authorized to work in the United States at the time of application.

The Department of Corrections will conduct background checks on candidates prior to selection to assess any potential job-related convictions.

All new employees are subject to fingerprinting.

Pre-employment drug screening may be required for certain positions.

Failure to pass the drug screen will result in disqualification from further consideration.


Qualifications

Minimum qualifications include:


- Experience providing administrative support to management (e.g., organizing meetings, scheduling, travel arrangements, correspondence, and document proofreading).

- Proficiency in preparing written reports and communication materials.

- Familiarity with computer applications such as Microsoft Office Suite for data management and report creation.

Preferred qualifications include:

- Experience liaising with stakeholders.Ability to compile, analyze, and present information effectively.Skills in organizing and managing projects.Application Process

To apply, please follow the outlined application process.

Permanent classified employees eligible for transfer or voluntary demotion must complete the application process to be considered.

Applicants should attach a letter of qualification and resume detailing their relevant training and experience. There is no need to include references at this stage. Both documents will be evaluated as part of the assessment process.

For any inquiries, please reach out to the Human Resources department.


Equal Opportunity Employer

The State of Wisconsin is committed to fostering a diverse and talented workforce and provides reasonable accommodations to applicants and employees with disabilities.