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Executive Assistant

2 months ago

Madison, Wisconsin, United States Universal Presentation Concepts Full time
About the Role

We are seeking a highly skilled and detail-oriented Executive Assistant to join our team at Universal Presentation Concepts. As an Executive Assistant, you will provide administrative support to our executive leadership team, ensuring seamless day-to-day operations and contributing to the company's continued success.

Key Responsibilities
  • Act as the primary point of contact for executives, employees, clients, and external partners, providing exceptional communication and customer service skills.
  • Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on behalf of executives.
  • Organize meetings, including scheduling, sending reminders, and arranging catering as needed.
  • Welcome visitors and direct them to the appropriate department.
  • Manage executives' calendars, prioritizing sensitive matters and making appointments.
  • Type up quotes and estimates.
  • Format information for internal and external communication, including memos, emails, presentations, and reports.
  • Make travel and accommodation arrangements for company team members.
  • Maintain comprehensive and accurate records.
  • Take notes during meetings on behalf of executives.
  • Provide support cross-departmentally to support overall business needs.
  • Act as a brand ambassador for Universal Presentation Concepts, demonstrating professionalism and excellence in all interactions.
Requirements
  • Previous experience in an administrative role supporting executive leadership is highly desired.
  • Advanced computer competency in Microsoft Office and ability to work within company software programs.
  • Ability to provide the highest level of discretion, confidentiality, and professionalism.
  • Project Management experience and ability to lead a team throughout a project.
  • Excellent oral and written communication skills.
  • Extremely detail-oriented and able to execute tasks in a timely manner.
  • Outstanding organizational and time management skills.
  • Critical thinking and troubleshooting skills.
  • Great customer service skills and ability to handle a fast-paced environment and deadline pressures.
  • A positive, proactive demeanor and commitment to excellence.
What We Offer
  • A competitive wage commensurate with direct experience, skills, and time spent in a related role.
  • A comprehensive benefits package, including health insurance, dental and vision insurance, 401(k) plan, and more.
  • Opportunities for training and growth within the company.
  • A dynamic and supportive work environment.
About Universal Presentation Concepts

We are an employee-centric company of 50 employees and growing, where the leadership knows not just your name, but what's important to you. We believe that our continued success is dependent on the well-being of our valued employees, which is why we invest in a competitive benefits package, competitive pay, internal career paths, and a supportive work environment.

We are a family-owned manufacturing retail store fixtures and point-of-purchase displays company in Madison, WI, with a wide range of industries including stationery, gift, housewares, home appliances, and sporting goods. We cater to a variety of materials on a daily basis and have become the industry leader in designing and manufacturing quality fixtures and displays for consumer products, proud to be made in America.