Security Administrative Coordinator
2 weeks ago
Clearance:
Public Trust
About Us:
Join a remarkable team that is redefining the landscape of national security and making a global impact. At Ardent Eagle Solutions (AES), a vibrant and rapidly growing small business, we are dedicated to supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on an international scale.
As a member of our team, you will be integral to pioneering missions that influence history and safeguard our nation's vital interests.
We believe that our success starts with our employees. We are committed to fostering the talents of our exceptional workforce and elevating them to new levels of excellence. Here, you will discover a culture that empowers you to thrive, innovate, and achieve your fullest potential.Overview:
The goal is to provide an Administrative Security Coordinator to assist with a variety of responsibilities in the comprehensive management and support of Client Security Services for various headquarters and field offices that span across the nation.
Background:
The Office of Security (OSY) is dedicated to reducing risks to personnel, facilities, property, information, and assets through enhanced initiatives in diverse security domains by implementing Department-wide security policies and executing a multi-faceted security program that extends from the headquarters to our operational units.
OSY formulates and enforces these policies by developing procedures and delivering security services for the Office of the Secretary and other departmental bureaus nationwide.
Specifically, OSY establishes and enforces policies and procedures for conducting background checks and granting security clearances; safeguarding classified and sensitive documents and information; protecting departmental personnel, facilities, and property; assessing threats and determining risks to departmental assets; ensuring proper communications security; providing guidance to departmental offices and operational units on security-related matters; and ensuring adherence to security policies and procedures.
Responsibilities:
1. Manage office supplies and inventory
2. Perform shredding and secure disposal duties
3. Check for security-related mail in the designated office daily
4. Update spreadsheets for eQIP statuses, including reviewed, missing prints, missing paperwork, and corrections
5. Assist with necessary data tracking and compliance reporting
6. Handle Personally Identifiable Information (PII)
7. Answer office communications
8. Conduct fingerprinting appointments
9. Experience in taking photographs for identification and security badges, producing finished badges, and processing fingerprint requests
10. Enter data into databases for access control, verification of biographical and security data, processing visit requests, and tracking badges and keys for accountability
Qualifications:
1. Minimum of one year of relevant administrative experience
2. Proficient in developing reports using internal databases and Excel
3. Experience managing calendars in Outlook and scheduling meetings
4. Familiarity with assisting in office equipment property inventories
Education:
High School Diploma (or equivalent)
Associate's or Bachelor's Degree Preferred
Benefits and EEO:
At Ardent Eagle Solutions, we provide a comprehensive benefits package for our employees and their families:
1. Medical/Dental/Vision Coverage
2. Matching 401(k) Plan
3. Continuing Education Assistance
4. Paid Time Off
This job description outlines the general scope of work and level of work required while engaged with Ardent Eagle Solutions. Additional duties may be assigned. Selected candidates may undergo a government security investigation and must meet eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.
Ardent Eagle Solutions is an Equal Opportunity Employer
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